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INVITATION TO TENDER PROCEDURE IT – 3937/EN/LHC

INVITATION TO TENDER PROCEDURE IT – 3937/EN/LHC of the design, supply, installation, test and commissioning of an HVAC system for the SR4 facility. B. Jenssen 21.05.2013. Invitation to Tender Procedure. Invitation to Tender issued: 08.05.2013

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INVITATION TO TENDER PROCEDURE IT – 3937/EN/LHC

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  1. INVITATION TO TENDER PROCEDURE IT – 3937/EN/LHC of the design, supply, installation, test and commissioning of an HVAC system for the SR4 facility B. Jenssen 21.05.2013

  2. Invitation to Tender Procedure • Invitation to Tender issued: 08.05.2013 • Compulsory bidder’s conference: 21.05.2013 • Bids to be returned to CERN by: 05 June 2013 – 4:00 pm (uploaded) • Contract negotiation and notification • Start of the contract: EndJune 2013 (The installation is foreseen to take place from October 2013 to January 2014 and commissioning shall be accomplished by February 2014) B. Jenssen 21.05.2013

  3. Documentation • Tender form • Technical specification + annexes • “Selection and Adjudication Criteria for supply contract” March 2013 • General Conditions for Invitations to Tender CERN/FC/5312-I • General Conditions of CERN Contracts CERN/FC/5312-II B. Jenssen 21.05.2013

  4. Clarification process • All questions shallbeaddressed in writing to Bjorn Jenssen • CERN willrespond to anyrequest for clarification receivedearlierthan 10 calendardaysprior to the deadline for submission of bid : 05 June 2013 – 4:00 pm  (uploaded) • CERN’sresponsewillbe sent to all bidders, including the request for clarification but withoutidentifyingits source • Biddersshallacknowledgereceipt of the email • Coverletterwithbidshallacknowledgeeachindividual CERN clarification correspondencereceived B. Jenssen 21.05.2013

  5. Selection and Adjudication Criteria Adjudication basis: The contractshallbeawarded on a « lowestcompliant » basis to the bidderwhosebid complies with the technical, financial and deliveryrequirements and is the lowest* • * Subject to the rulesaimingatachievingwellbalancedindustrial return coefficient for Member States (MS) PB= Poorly Balanced WB= Well Balanced B. Jenssen 21.05.2013

  6. Basis of award Selection and adjudication criteria – Concept Improve the distribution of our purchases among CERN MS • Country of origin (for supplies) : the country (ies) where the supplies (including their components and assemblies) are manufactured or undergo the last major transformation by the contractor or his sub-contractor(s) • Industrial return coefficient: The ratio between that Member State's percentage share of all purchases of supplies (excluding purchases funded by non-Member States) during the preceding four calendar years and that State's percentage contribution to the budget over the same period. • Well balanced Member states: CH – CZ – FR – PT • The tender shallbetreated as thatfrom a poorlybalanced PB MS providedthat the value of supplies originating in one or more PB MS is not lessthan 51% of the total amount of the contract. B. Jenssen 21.05.2013

  7. Basis of award The alignment rules • 1- Lowest bidder from PB MS Contract • 2- Lowest bidder from well balanced (WB) MS (If bid from PB MS is within a difference of < 20% negotiations) • 1st bidder from PB MS aligns Contract • If not - 2nd bidder from PB aligns Contract • If not – Contract to lowest bidder B. Jenssen 21.05.2013

  8. Price Basis • All prices shall be quoted in CHF or EUR or the preferred currency of the bidder (if you wish to be paid in this currency), free of taxes, not subject to revision • Quantities indicated in the DQE are merely indicative. A change of the volume will not affect the unit prices. • Report the estimated total prices for each of the six sub-work lots indicated in the DQE into the tender form. • Validity of the bid: 6 months from the closing date. • Re-measurement contract: Final contract price shall be agreed to after re-measurement of the real quantities installed. B. Jenssen 21.05.2013

  9. VAT Prices shall take into account CERN’s exoneration from VAT and import duties VAT shall be subject to the rules and invoicing instructions as defined under the following link: http://cern.ch/doc/vat.html OR http://cern.ch/doc/tva.html B. Jenssen 21.05.2013

  10. PAYMENT CONDITIONS 1Rating of BBB+ at least and contractor to give written proof of such. B. Jenssen 21.05.2013

  11. Return Date BidsshallbeRECEIVED by CERN (uploaded): 05 June 2013 – 4:00 pm  B. Jenssen 21.05.2013

  12. Contact for Information Bjorn Jenssen Tel: +41 22 767 44 05 Fax: +41 22 766 80 89 E-mail: bjorn.jenssen@cern.ch Always put in cc: yannic.body@cern.ch purchasing.service@cern.ch B. Jenssen 21.05.2013

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