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Alumni Association Board of Directors

Alumni Association Board of Directors. Fall 2011 Meeting – November 18-19. Vice President for Alumni Relations. Tillar. Assistant to the VP. Executive Secretary. Lally. Fleet (.70). Receptionists. Information Technology. Fiscal Technician. Snelgrove (35 hrs.) Fleet (.30) Worley (.50).

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Alumni Association Board of Directors

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  1. Alumni AssociationBoard of Directors Fall 2011 Meeting – November 18-19

  2. Vice President for Alumni Relations Tillar Assistant to the VP Executive Secretary Lally Fleet (.70) Receptionists Information Technology Fiscal Technician Snelgrove (35 hrs.) Fleet (.30) Worley(.50) Mallikarjunan Denny Associate Vice President VT Mag. Tours Day Hunt (.10) Harrington (.10) College Constituencies Family Relations Chapters Communications & Printing Griffin Jackson, Chair Bain Gilbert Guilliams (.50) Lucero Wells WilsonYoung Hutcheson Burnheimer (.85) Lee (.75) Foutz (.25) Fansler (.25) Griffin Ritenour Reunions & Special Events Alumni Records Hunt (.90) Royal Borman Fansler, Chair (.70) Harrington (.40) Green Machin-Scarpaci Goad Croy Student Programs Wedin Community Service Young Alumni Programs Affinity Merchandising Alumni Center Operations Burnheimer (.10) Burnheimer (.05) Harrington (.50) Fansler (.05) Special Constituencies Alumni Career Resources Brogdon Roszak Brittle (.50)

  3. Alumni ConstituenciesCommittee Glenn Reynolds, Chair

  4. Alumni ConstituenciesFall 2011 Class Reunions

  5. Fall 2011 College and Other Constituency Events

  6. Chart

  7. Spring & Summer 2012 Events

  8. Constituency Programs

  9. Jamie Lucero, Director of Alumni Relations and Ambassador Program Coordinator of Special Events E-mail: jlucero@vt.edu Office: 540-231-9666 Cell: 540-230-2944 Summer and Fall 2011 Events • June • Alumni Dinner – PamplinHistorical Park featuring Dr. James Robertson- Petersburg • August • Alumni Dinner in conjunction with the Virginia Ag Expo; CALS and Virginia Cooperative Extension participated in Expo as exhibitors-Fauquier County • Welcome Social for Incoming Freshmen and Transfer Students • Summer Meeting of CALS Alumni Organization • Fall Kickoff Picnic for faculty, staff, and students • September • Scholarship Banquet • Ambassador Recruitment and Retreat • October • Scramble for Scholars Golf Tournament • Alwood Bur Oak Dedication • HokieBugFest • Fall Fest Homecoming Celebration and Ambassador 10 Year Anniversary • Fall Meeting of CALS Alumni Organization • November • University Open House

  10. Jan Wilson, Director of Alumni Relations and Career Services Email: wilsonje@vt.edu Office: 540-231-1486 Summer and Fall 2011 Events • Annual CAUS Faculty/Staff Reception • Chicago Studio Alumni/Student Reception • Lost Community Book Signing and Reception • Building Construction Golf Tournament Fundraiser • Interior Design Society of America Annual Conference/Alumni Reception • CAUS Homecoming and Tailgate Party • International Archive of Women in Architecture Annual Symposium andReception • Architecture Exchange East Regional Conference/Alumni Reception • American Society of Landscape Architects Conference/Alumni Reception • Building Construction Career Fair/Alumni Reception • University Open House

  11. Bonnie Gilbert, Director of Alumni Relations E-mail: bgilbert@vt.edu Office: 540-231-9551 Cell: 540-599-3215 • Fall 2011 Events • Regional Outreach – • New York Women’s Networking Reception • Scottsdale Arizona & Manhattan Hokie Events • Young Alumni Receptions – National Capital Region and Roanoke • Corporate Sponsored Tailgates – • Deloitte – 9/3 • PriceWaterhouseCooper – 9/17 • Ernst & Young – 10/1 • KPMG – 10/8 • Wachovia Speaker Series • Raheel Khan– 2011 Recent Young Alumni Recipient • Jim Kelly– CIO – Partner, Hickory Ridge Group & VT Growth Partners • BB&T Speaker Series • John Berry– Columnist • Pamplin Advisory Boards: Finance, Hospitality & Tourism, Management, Marketing Management; • Pamplin Advisory Council Meeting • University Open House

  12. Carolyn Bain, Director of Alumni Relations Email: cbain@vt.edu Office: 540-231-5753 Summer and Fall 2011 Events August • Mechanical Engineering Alumni Reception at VT Research Center-Arlington September-November • Invited guests for Lane Stadium suite during football September • Engineering Expo • Alumni Tailgate highlighting Multicultural Alumni • Committee of 100 and Engineering Advisory Board October • Alumni Tailgates • College of Engineering Homecoming November • University Open House featuring SBES projects • Alumni Tailgate • McAllister Leadership Scholars Dinner

  13. Kellie Wells, Director of Alumni Relations E-mail: kelliewells@vt.edu Office: 540-231-3960 • Summer and Fall 2011 Events • August • CLAHS Administrators Retreat • Student Ambassador Orientation • September • Fall Student Awards Ceremony and Reception • CLAHS Retiree Breakfast • September-November • Invited guests for football suite every home game • November • University Open House • CLAHS Alumni Advisory Board Meeting • Alumni Reception • CLAHS Homecoming Celebration • December • End of Year Reception

  14. Lane Guilliams, Director of Alumni Relations E-mail: laneg@vt.edu Office: 540-231-2512 Summer and Fall 2011 Events • August • College Convocation • September • Alumni Reception-American Fisheries Society Annual Conference, Seattle • College Homecoming • October • Alumni Reception-Society of American Foresters Annual Conference, Hawaii • November • College Career Fair • University Open House

  15. Robin Jackson, Director of Alumni Relations Email: rhjackson@vt.edu Office: 540.231.8706 Cell: 540.230.6671 College of Science • Summer and Fall 2011 Events • June • College of Science Roundtable Meeting, Arlington VA • ‘Meet the Scientist Event’, Virginia Tech Research Center, Arlington VA • August • College of Science Session – Miles C. Horton Observatory Tour and Lecture in conjunction with the Steppin’ Out Summer Around the Drillfield program • October • Department of Geosciences Alumni Dinner • Fall Focus Career Fair • Department of Biological Sciences Alumni Advisory Board Meeting • College of Science Homecoming • Celebration of Excellence Luncheon • College of Science Fall Roundtable Meeting • November • Department of Chemistry Advisory Council Meeting • December • College of Science Commencement Breakfast

  16. Lynn Young Director of Alumni Relations E-mail: youngl@vt.edu Office: 540-231-5809 Cell: 540-230-8745 • Summer and Fall 2011 Events • July • American Veterinary Medical Association Conference & Alumni Reception – St. Louis • VMRCVM Referring Veterinarian Appreciation Reception – Blacksburg • September • *Friend Raising – Williamsburg • Continuing Education – Virginia Beach • October • Continuing Education – Richmond and Roanoke • VVMA/MVMA Mentor/Mentee Workshop – Blacksburg • Class of ʼ91 Reunion – Blacksburg/Mountain Lake • November • *Friend Raising and Continuing Education – Winchester and Harrisonburg • Classes of ʼ86 and ʼ01 Reunion – Washington, DC • University Open House • Potomac Regional Conference & Alumni Reception – Washington, DC • VMRCVM Family Day at the DC Zoo • VMRCM Homecoming and Classes of ʼ96 and ʼ06 Reunion • VMRCVM Open House for INTERNAL constituents (lunch/tours of the new Infectious Disease Research Facility) • American Association of Equine Practitioners Conference & Alumni Reception – San Antonio • December • *Friend Raising – Richmond • *Visiting Veterinary Hospitals where one or more alumni are employed

  17. Multicultural Programs (Diversity & Inclusion) Laurie Brogdon, Director of Multicultural Alumni Programs E-mail: lbrogdon@vt.edu Office: 540-231-1171 • Summer and Fall 2011 Events • August • Regional Focus Groups for NEAT Grant (Blacksburg) • September • Diversity Tailgate with College of Engineering (Blacksburg) • Young Alumni Mixer (Roanoke) • VT vs. Marshall pre-game event (Huntington, WV) • October • Multicultural Alumni Reunion/Homecoming (Blacksburg) • November • Ex-Lapidis Society (LGBT) alumni event (Blacksburg) • University Open House • Ongoing • University Strategic Planning Committee “Plan for a New Horizon” • Multicultural Alumni Advisory Board

  18. Summer and Fall 2011 Events August Drillfield Series – “Steppin’ Out at Summer Around the Drillfield” September Young Alumni Reunion Virginia Tech for “Real” Life Speaker Series – Time Management Young Alumni Mixer – Roanoke, Virginia 25th Reunion – Class of ’86 30th Reunion – Class of ‘81 October Virginia Tech Graduation Fair Virginia Tech for “Real” Life Speaker Series – Tips from VT Alumni on How to Build a Successful Career 40th Reunion – Class of ’71 35th Reunion – Class of ’76 50th Reunion – Class of ‘61 November Essential Europe Grad Trip Intern Interviews Essential Europe Information Sessions 45th Reunion – Class of ‘66 Young Alumni, Reunions and Senior Transition Programs Gwen Harrington, Assistant Director of Alumni Relations Email: gwenh@vt.edu Office: 540-231-9401

  19. Rock Roszak, Alumni Director E-mail: vtcc71vt.edu Office: 540-231-9369 Cell: 540-320-9369 The Virginia Tech Corps of Cadets Developing Today’s Leaders for Tomorrow • Summer and Fall 2011 Events • July • Major General Randy Fullhart in place as the new Commandant of Cadets • Commander Mike Weaver replaced the retiring Lieutenant Colonel Bill Stringer as Deputy Commandant for 1st Battalion • August • 383 freshman cadets arrive to bring the regiment to 949 cadets total, largest in 42 years • September • Freshman class takes trip to D-Day Memorial in Bedford, gift of Raymond Reed ‘57 • Corps Homecoming held—largest alumni event of the fall, C-17 flyover crewed by 3 VTCC grads • Caldwell March sponsored by alumni donating almost $50K to sponsor freshman cadets • October • Highty-Tighty Reunion results in largest ever combined cadet and alumni bands on field • Pylon ceremony held in conjunction with Class if ‘61 reunion to add L. D. Harley ‘61 to War Memorial—he was carried as missing-in-action when the Vietnam names were added—attended by class members and Harley’s two sisters • Highty-Tighties represent Virginia Tech and the Corps at the 29 Oct Duke game • November-December • Cadet leadership training continues with new classes taught by permanent staff—this expands Cadet Leader School from just a spring semester course to year round instruction

  20. Alumni Chapters Committee Kendley Davenport, Chair

  21. 2011 Chapter Officers Forum • 130 total participants – 80 chapter officers – 39 chapter areas • Seattle & San Antonio Chapters traveled the furthest distance • Seven Board members present: Marvin Boyd Greg Merritt Lance Smith Kendley Davenport Nick Moga Karen Torgersen Park Lemmond • Forum highlights: • Walking tours of new Visitor and Undergraduate Admissions Center, and the Honors Residential College at East Ambler-Johnston Residence Hall • Lunch with Student Alumni Associates at D2 dining hall • Student Affairs Aspirations with Frank Shushok, Associate Vice President for Student Affairs • Diversity & Inclusion Update with William Lewis, Vice President for Diversity & Inclusion • Creative Marketing Ideas with the Charlotte Chapter • Business Networking with the Richmond Chapter and Nancy Brittle, Alumni Career Resources • “Celebrating ACC Football” Awards Reception and Dinner

  22. Chapter Awards • 52 Outstanding Chapter Awards • 12 Chapter Achievement Awards • Most Improved Chapters: Philadelphia And San Diego • Outstanding New Chapter: The Villages, Florida 6 Superlative Awards: Outstanding Community Service: Richmond, Hokies vs. Hoos Food Fight Outstanding Chapter Event: First State and Philadelphia, Evening at Longwood Gardens Outstanding Fundraising Event: Charlotte, 2011 ACC Football Championship Tailgate Outstanding Golf Tournament: Loudoun County and Shenandoah Golf Tournaments Outstanding Alumni Admissions Program: Houston Outstanding Chapter Website: Chicago

  23. 2011 Chapter Officers Forum Outstanding Chapter Volunteer Ryan Ardigo, Prince William Chapter Outstanding Chapter Officer Eric McClellan, South Florida Chapter Joe Riccio, Chicago Chapter

  24. 2011 Chapter Scholarships 67 Chapters awarded 177 scholarships to incoming freshmen for a total of $199,250

  25. Chapter Training Events - 2011 • Teleconferences & Webinars for Chapter Officers • Winter Chapter Presidents’ Webinar • Spring Chapter Events: Speaker Events and Golf Tournaments • Chapter Scholarships Update • Community Service Projects for Chapters • Networking Events and Career Resources for Alumni

  26. Denver Chapter 3.2 for 32 Run/Walk Event • 55 chapters participated in community service projects in 2010-2011 • 5 chapters held their first community service event • Increase of 25% in number of service projects from 101 to 125 • Goal for 2011-2012 is to have each chapter participate in a community service project at least once during the year.

  27. Chapters Committee Focus2011-2012 • Continue to promote Alumni Board member engagement with local chapters and volunteers. • Continue to develop identified programs to connect current students with local alumni chapters and the Virginia Tech Alumni Association. • Develop new ideas for our chapter award system and volunteer recognition.

  28. Alumni Services & Communications Committee Phil Thompson, Chair

  29. Revenue

  30. Merchandise and Tour Revenue

  31. New Policies for Auto and Home

  32. 5610 Total Policies - $6,273,366 Inforce Premium - $865,000 in Auto Savings

  33. StellarOne Debit Card • Features: • Personalized Debit Card • Virginia Tech Checks • No Minimum Balance • No Monthly Charge • No ATM Fees • VTAA Receives $45K Over Three Years

  34. New Program: QuickenLoans • Features: • Alumni Receive $500 Cash at Closing • America’s #1 Online Lender • VTAA Receives $15K December 2011 • *Pilot Program for Universities

  35. Communications

  36. Communications Summary

  37. Major Publications • Virginia Tech Magazine – Alumni Association Section (Quarterly) • VT NetLetter – enewsletter with University Relations (Monthly) • Annual Report – included in Fall issue, Virginia Tech Magazine • Miscellaneous – Ring Dance, 50th Reunion Bugle, Student Recognition Banquet, Reunion mailers

  38. Major Project Updates • New email system (providing data on what gets opened) • CMS website migration (to a more user-friendly flexible site design) • Branding Alumni Association and VirginiaTechforlife • Class Ring “Bus Wrap” Project with Laura Wedin (contributed 80+ hours for mockups, full-scale design, proof checks, etc.)

  39. New Email System • Goals: Reduce manual labor, improve email delivery, manage reputation as a mass distributor of email communications, realign employees to focus on more strategic initiatives • Status: RFP stage completed – March 2011 RFP review completed and list of potential vendors identified – April 2011 Demo presentations – May 2011 Product demos candidate field narrowed – Summer 2011 Final candidate chosen and approved – Fall 2011 Contract review by Virginia Tech legal department – Ongoing Training and Launch – anticipated to occur late 2011

  40. CMS Status • Communications staff training – completed • Navigation build-out – completed • Migration – nearly complete • Design adjustments to ensure Alumni Association site is distinct from other VT sites – November 2011 • Launch – late 2011 • Department staff training – begin early 2012

  41. Branding Status • Branding Committee developed marketing plan in 2010 • Branding has been under review during the transition to new Communications Director • Updated logo/visual identity rolled out Spring 2011 • Marketing Plan, branding materials, and Alumni Association Style Guide revised Fall 2011 Next Steps: • Next rollout phase to coincide with CMS site and new email system

  42. Alumni Career Resources Program Update • Tuesday Evening Career Chats - Hal Irvin, Associate Vice President for Human Resources, Virginia Tech - Doug Domenech, Virginia Secretary of Natural Resources • Five Minute Career Coaches - Successful alumni share their career advice for Hokie job seekers • Career Related Events: - Annapolis Chapter Alumni Networking Event – November 2 • Website Additions/Improvements • Individual Alumni Assistance – reviewing resumes, mock interviews, networking tips • Participation in Career Fairs • Alumni Career Services Conference • Employer contacts for job postings

  43. Social Media Presence: Hokie Nation Network (HNN) – 15,097 Groups and Clubs – 292 Facebook fans – 10,352 Twitter followers – 1,497 Objective: To keep the Hokie Nation connected. Encourage engagement and networking of Virginia Tech Alumni. Inform alumni about the programs and services that the Alumni Association offers, as well as programs offered by the university. Through the Hokie Nation Network (HNN), allow members to search job opportunities, post resumes, and receive career advice within a secure network. Goal: To reach 18,000 registered Hokie Nation Network members by June 30, 2012. An HNN contest will help increase member registration. An iPad will be offered to the contest winner.

  44. 2012 - Alumni Travel Program • Tahitian Jewels • Treasures of Costa Rica • Asian Explorations • Waterways and Canals of Holland and Belgium • South Africa • Living Abroad in Ecuador • Historic Reflections • European Mosaic • Italy ~ Tuscany with Florence • Waterways of Russia • Best of Australia • Scotland ~ Stirling • Italy ~ Apulia • Canada and New England ~ Fall Foliage • India and Nepal • Aegean Marvels • Ancient Civilizations • 76 Passengers booked for 2012 (as of 10/24/11) • Increase travel revenue 287% from previous year - $35,853 (VTAA Dashboard figures) • Objective: to provide quality and affordable travel for alumni • Goal: to exceed VTAA Dashboard projected travel revenue and passenger totals

  45. Legislative Advocacy Committee Jay Poole, Chair

  46. Save the Date Hokie Day at the General Assembly February 2, 2012

  47. Student Programs Committee Pam McConnell, Chair

  48. Student Alumni Associates • New! Official Hokie Bucket List • Support for Fall Alumni Association Events • Hokie Hi! Welcome Back Picnic – “Tunnel Guards” • Gobblerfest Event (downtown Blacksburg near Squires) - Student Organization Fair (SAA, Class Programs) - SAA Spirit Rally - Class of 2013 Kick-off Concert (capacity crowd) • Fall Retreat on September 11 – Duckpond Clean-up Service Project • Spirit Rallies – September 2, September 30, October 21 (Homecoming) • Float in Blacksburg Holiday Parade • Holiday Dinner for Members at The Inn at Virginia Tech • STAT – Students Today Alumni Tomorrow Initiative • Over 2,200 HokieZone T-shirts distributed – (1,200 sold through University Bookstore) • Bi-weekly meetings • Promote Hokies Respect • Early Bird SAA Recruitment Information Sessions in November • Bylaws Revision • Registration as a University Student Life Program (USLP)

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