e Lodgement User Guide July 2009

1. eLodgement User Guide July 2009 Level 8, 15 Blue Street, North Sydney NSW 2060 Tel: 61 2 9954 9800 Email: auditor@auditbureau.org.au www.auditbureau.org.au

2. Log in to the ABA website www.auditbureau.org.au using your ABC username and password.

3. Click on the ‘Your eLodgement’ link.

4. This page will act as your home page when you enter ABC eLodgement. A Summary of the publications assigned to your username, and their eLodgement status, are listed in this Summary page. Click on a publication to access the eLodgement.

5. The eLodgement wizard is now available for data entry. Simply click on any edit button to edit each step. Any changes entered in the eLodgement wizard are automatically saved on exit

6. Step 1 – Publisher Details Update information about your publication. The system will pre-populate the fields with information we have about you. If an entry is in not in a text box you cannot currently change it. Email us requesting a change via: auditor@auditbureau.org.au.

7. Step 2 – Pricing and Issues Update information about this audit period, including your cover price(s) at the end of the audit period, how many issues were published and audited as well as any exclusion date(s) and Bumper Issue details. If needed, click the “Digital Tab” and fill in the same form for the digital edition.

8. Step 2 – Pricing and Issues If data entry is incorrect, or incomplete the user will be prompted with guides indicating which fields need to be amended or require data. Note: follow the data formats provided as examples on the screen. 24-26/12, 31/12, 1-2/1

9. Step 3 – Circulation Details Enter the actual circulation or publisher’s statement data that will be posted to ABC’s eData portal. Please enter whole numbers where required. Digital Version Sales are captured on a separate tab. For Publishers who would like to report an ANPS figure less than the actual figure -ie reported with a + symbol. Please send an email to the ABC to request an In Excess figure – refer ABC Rule 32.3.

10. Step 3 – Circulation Details If data entry is incorrect, or incomplete the user will be prompted with guides indicating which fields need to be amended or require data.

11. Step 4 – Signatory Details Update the signatory details for your publication here. Clicking next takes you back to the publication summary. Your publication is not yet submitted. You must click submit at the top of the screen. Once you have clicked submit your eLodgement will be sent to your assigned Auditor if this is an audit or forwarded to ABC for a Publisher’s Statement.

12. Some important tips • On completion of the data entry, the publisher can save, review and print a copy of the certificate for checking before submission to their auditor. • On submission, the user will receive confirmation of the submission and their auditor will be advised by email of the eLodgement waiting for their review. • Any incomplete data entry will generate an error message on the relevant Step. • You will be advised by email once your Auditor approves or rejects your eLodgement. • When the audit is complete and has been approved by your auditor, an Audit Certificate can be printed from the Summary Page.