CAPF 73 CAP VEHICLE INSPECTION GUIDE AND USAGE DATA INSTRUCTIONS

1. CAPF 73CAP VEHICLE INSPECTION GUIDE AND USAGE DATA INSTRUCTIONS

2. At the beginning… Enter date as: April 2010 Enter mileage from odometer Enter just the squadron number. Such as 306, 302 etc This is the year the van was made – Check the registration Enter “PA/NER” VIN is from van title, insurance card or registration Check all 19 items on the safety checklist each time the van is utilized

3. At the beginning (continued)… This is the5 digit Wing assigned # All PA vans #s start with 37 as in 37XXX Enter the model. Van, Pick-up, Minivan, 4x4, etc. Who made the van. Ford, Chevrolet, Dodge These are the system numbers you will use on the back left side This signature/date is for the monthly tire pressure check ONLY

4. And on the left… Enter the number of hours the van is used for the entire activity in these blocks This number is the times the van is used, not the date Enter mileage from odometer Describe any unusual use in this column – Use this column for van maintenance The top part of this block is the sum of all the times used The bottom is the sum of all the hours the van is used

5. On the back, on the right… This is the day of the month you use the van The first driver of the day signs with CAPID here on the date they inspect the vehicle prior to use –This also certifies that all safety checks 1 through 19 have been completed Make any comments here – note maintenance such as oil changes, repair, state inspections, monthly cleaning, waxing, etc.

6. On the back, on the left… Enter the number of the system from the front right side of this form in this column Fully explain the problem with the system in this column Enterthe date you find the problem in this column

7. Example of a properly completed front April 2010 000000 4 3 4 PA/NER 000 8 2 2009 1DEC1941VAN111 Add up the number of hours the van was used here… Ford 37XXX Van Enter the number of times the van was used here Enter the sum of the hours here 2 1 2 4 11 6 Van Operator 123456 3 Apr 10

8. Example of a properly completed back Static oil leak at front of oil pan 3 Apr 10 7 16 Hole in rear of muffler near top. NO VAN USE TILL REPAIRED! 3 Apr 10 Driver One 123456 Appt Auto Repair Shop 0800 4 Apr 10 to get estimate to repair muffler. Will fax to PAWG HQ for submission to NHQ for review and approval prior to repair.

9. Ten Points to Remember Vehicle must be inspected for items 1 through 20 at least once per calendar month. Signature, CAPID and date at bottom of form page 1 verify the required monthly tire pressure check. It is highly recommended to check tire pressure and condition beginning of every day of use for safety and economy.

10. Ten Points to Remember Verification for daily inspection items 1 through 19 requires signature and CAPID for correct day on inside page prior to vehicle use. Once vehicle has been inspected for the day, it is still recommended subsequent operators inspect vehicle. If do inspect, no place for second signature, CAPID, and date but can place with a note in “Additional Comments “.

11. Ten Points to Remember If no space remains in “Additional Comments” section, place the word “continued” at the bottom. Utilize available space in “Discrepancy Report”. Begin entry with “Additional Comments”, then proceed. All signatures require a CAPID along with date. Times the vehicle used for each and every purpose should follow one another in the respective column. It is the time(s) used, NOT THE DATE, you are recording.

12. Ten Points to Remember When: a. multiple operators use the vehicle on the same day, and b. vehicle not dedicated to a specific activity such as SAR mission, encampment, museum trip, etc., an individual entry must be placed to accurately record times used, hours of use and purpose.

13. Ten Points to Remember For example, Day X Driver 1 – inspects vehicle, passes and records this. 0800 to 1100 - cadet activities - record 3 hours in “Times Used” slot 1. under cadet activities Driver 2 - 1130 to 1230 - administration- record 1 hour in “Times Used” slot 1. under administration Driver 3 - 1300 to 1500 - cadet activities - record 2 hours in “Times Used” slot 2. under cadet activities as slot 1. filled Driver 4 - 1600 to 2000 - mission support - record 4 hours in “Times Used” slot 1. under mission support

14. Ten Points to Remember 3 4 1 2

15. Ten Points to Remember When: a. vehicle used for a specific activity, b. even if multiple operators use the vehicle on the same day, total number of hours vehicle required for the specific activity needs be recorded as vehicle dedicated to that purpose. If 24 hrs, then need record 24 hrs.

16. Ten Points to Remember Example 1 Museum Trip Vehicle used for trip to a museum. Driver 1 inspected prior to use, passed and recorded. Depart 0800, return 1700. One hour driving time each way from squadron to museum. Driver 1 drove to the museum and Driver 2 from the museum. Time used is not 2 hrs but 9 hrs. One time, nine hours.

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18. Ten Points to Remember Example 2 Encampment Vehicle to be used at encampment for cadet activities for 7 days. Day 1 inspected prior to use, passes and recorded. Departs home squadron 0800 arrives 1200, remains at encampment. Every day inspected prior to use, passes and recorded. Day 7, departs 1200, arrives home squadron 1700. Time is as follows per respective day: 1-16 hrs, 2-24 hrs, 3-24 hrs, 4-24hrs, 5-24 hrs, 6-24 hrs, 7-17 hrs. 7 times, 153 hrs

19. Ten Points to Remember 16 24 24 24 24 24 17 7 153

20. Ten Points to Remember Example 3 Search and Rescue Mission Day 1 inspected prior to use, passes and recorded. Departs home squadron 1000, arrive 1300, Stop activity 2000, remain overnight, Day 2 inspected prior to use, passes and recorded. Resume activity 0800, stop 1700, Depart 1800, arrive home squadron 2100. Time is as follows per respective day: 1-14 hrs, 2-21 hrs. 2 times, 35 hrs

21. Ten Points to Remember 14 21 2 35

22. Ten Points to Remember When: a. vehicle being used for a specific activity, and b. events require vehicle to be temporarily used for another purpose, total number of hours vehicle required for the original specific activity needs be recorded as vehicle dedicated to that original purpose, but adjusted for the other use. If 24 hrs, then need record 24 hrs.

23. Ten Points to Remember For example, Day 4 of Encampment Receive notice at 1400 SAR mission needs use Vehicle 37xxx. Use vehicle from 1500 till 2000 for SAR. Total time for Day 4 vehicle use is 24 hrs as vehicle at encampment for 7 days. However 19 hrs need be recorded as 1 time cadet activity and 5 hrs as 1 time mission support.

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25. Questions? Go up the Chain of Command. Squadron CC/LG/LGT to Group CC/LG/LGT Group CC/LG/LGT to WING HQ CC/LG/LGT Wing CC/LG/LGT to Region HQ CC/LG/LGT Region CC/LG/LGT to NHQ CC/LG/LGT