RFP#UCOP/RGPO/2012 March 16, 2012 9:30 am PT – 11:00 am PT Dial: 1-866-740-1260; Access Code 9870121

1. Welcome to the University of California Pre-Bid Conference forResearch Grants Program Office (RGPO) Grants Administration and Management Software RFPTHE CONFERENCE WILL BEGIN SHORTLY. PLEASE STAND BY. RFP#UCOP/RGPO/2012 March 16, 2012 9:30 am PT – 11:00 am PT Dial: 1-866-740-1260; Access Code 9870121 Primary Procurement Contact: Alan Moloney (alan.moloney@ucop.edu)Director, Procurement Services, UC Office of the President

2. Today’s Agenda • Introductions • About the University of California • Research Grants Program Office (RGPO) Grants Administration and Management at the University • RFP Overview • Open "Question and Answer" for Prospective Bidders

3. Introductions: UC Staff(Roundtable)

4. About the University of California’s Research Grants Program Office (RGPO) • Multiple grant-making programs that serve the University of California and the State of California • Central administrative support • Grant review and administration • Financial and budgetary services • Database management • Core administrative functions

5. RGPO Programs • The California Breast Cancer Research Programwww.cabreastcancer.org • The Tobacco-Related Disease Research Programwww.trdrp.org • The California HIV/AIDS Research Programwww.californiaaidsresearch.org • The UC Grants programs www.ucop.edu/research/rgpo/funding.html#ucgrants • UC Discovery Grants • Proof of Concept grants • Multi-campus Research Programs and Initiatives • Lab Fees Research Program

6. Building a Long-term Infrastructure Solution for World-class Research • Funding • Project funding has been secured for design, implementation, and annual license/use fees • Partnership Commitment • 5 to 10 years

7. The Grant-making Process

8. RFP Purpose & Objectives(Reference: Page 5 RFP) The University of California is releasing this RFP to procure a grants administration and management solution that offers UC’s Research Grants Program Office (RGPO): • A user-friendly, intuitive, web-based, real-time environment for all user types; • Improved integration among key systems; • A more streamlined workflow where possible; • Improved tools to eliminate redundant data entry, manual calculations and most paper forms; • Dashboards, reporting, and analytics for RGPO Staff and Senior Leadership; • Improved access to historical information from existing grants database.

9. RFP Scope(Reference: Page 5 of RFP) Bid Response should be inclusive of all services, software and, if applicable, hardware, required to deliver a full solution, including (but not limited to): 1) Project Management and Account Management Services 2) IT and other “functional expert” Services 3) Data “Cleansing” Services, priced as an optional addition (final determination will be made prior to contract signature) 4) Data Migration and Implementation Services 5) Software Licensing Fees and Ongoing Maintenance 6) Hosting Fees or Costs, if applicable 7) Hardware Costs, if applicable 8) Other items, as noted in the RFP detail and/or as further recommended by Bidder

10. UC-wide Procurement Services • Procurement Services is responsible for the planned negotiation and management of University-wide agreements, the development and oversight of policies governing purchasing activities, materiel management, equipment management, and the coordination of sourcing efforts at the campuses, hospitals and labs. • University of California Bid Process • California Public Contract Code (Section 10507, et seq.) • UC Business & Finance Bulletin 43 (See Part 3, D) • RFP as posted • Other applicable laws and codes More info: http://www.ucop.edu/purchserv/

11. RFP Posting Location http://www.ucop.edu/purchserv/rfp/welcome.html#rgpo

12. All new Q&A, updates posted at end of list of files: Marked “NEW” in Red Font

13. Bidder Inquiries • All correspondence, questions, inquiries must be made via email to the RFP Administrator Alan Moloney and copy Brian Agius mailto:alan.moloney@ucop.edu; brian.agius@ucop.edu • Do not contact any other UC employee regarding this RFP. All participants in this process are subject to applicable State and Federal codes regarding Public Officials and UC bidding policies and codes. • Questions submitted by email will be made anonymous, responded to (as reviewed by UC team) and posted for all bidders to see. • Check bid posting site often! All files final as of March 22, 2012. (reference UC Business & Finance Policy 43)

14. RFP Time Line

15. RFP Time Line

16. Bid Acceptance(Reference RFP, Section 1 Parts I, J, K) • Late bids will not be accepted. Bids are considered late if they arrive one (1) minute or more past the due date and time. • Bids sent via fax (facsimile) or email will not be accepted. • Bid must be signed by a company officer authorized to enter into contracts on behalf of the Bidder. (Bid Response Cover Sheet) • Bids must be complete (see Complete Proposal Submission Check List, RFP Section 1 Part J) • Bids must be responsive • Bids must follow the format specified in the RFP(Numbering, Section Titles,… and in the same order); using the same file formats as provided, for example: • RFP Narrative responses saved in Microsoft® Word • Detailed requirements responses saved in Microsoft® Excel • Bid pricing saved in Microsoft® Excel

17. RFP Process Key Points: • Single Point of Contact: RFP Administrator • All Correspondence in Writing (email to Alan Moloney, cc: Brian Agius) mailto:alan.moloney@ucop.edu; brian.agius@ucop.edu • Check web site often for updates

18. Open Q&A Please use the “chat” function on your web interface to the presentation. We will read all inquiries as “anonymous” questions and respond OR will reserve the question for later review and response. Duplicate/overlapping questions may not receive individual responses.

19. Thank youAlan Moloney UC Office of the Presidentmailto:alan.moloney@ucop.edu