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Cooperative Purchasing for Texas Counties Steve Fisher, Program Manager, BuyBoard Texas Association of Counties Annual

Cooperative Purchasing for Texas Counties Steve Fisher, Program Manager, BuyBoard Texas Association of Counties Annual Conference Austin, August 16-18, 2006. Cooperative Purchasing. Statewide Cooperative (The Local Government Purchasing Cooperative).

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Cooperative Purchasing for Texas Counties Steve Fisher, Program Manager, BuyBoard Texas Association of Counties Annual

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  1. Cooperative Purchasing for Texas Counties Steve Fisher, Program Manager, BuyBoard Texas Association of Counties Annual Conference Austin, August 16-18, 2006

  2. Cooperative Purchasing • Statewide Cooperative (The Local Government Purchasing Cooperative). • Created as administrative agency pursuant to Interlocal Cooperation Act, Chapter 791, Texas Government Code and a local cooperative association under Section 271 Local Government Code • Sponsored by Texas Association of Counties, Texas Municipal League and Texas Association of School Boards.

  3. Cooperative Purchasing • Coop governed by a eleven member Board of Trustees (6 school, 3 city, and 2 county) • Currently represents around 1600 entities, (city, county, school, university, and special districts) • Outside legal review was conducted in 2004 to review procedures and processes • Over 6300 registered vendors and or manufacturers

  4. Cooperative Purchasing • Over 600 awarded vendors • 25 general commodity groups • Transaction fee of 2% charged to the vendor for all products except vehicles • Flat fee per purchase order for vehicles: • $400 for cars, light/medium and heavy duty trucks. • $800 for ambulances • $1500 for fire apparatus

  5. Cooperative Purchasing • All contracts are competitively procured according to Texas law following Local Government Code sections 252, 262 and 271 and Education Code 44.031 • Advertisements are placed in 10 newspapers from around the state • Term of contracts • One to three years • Geographic options by designated boundaries

  6. Cooperative Purchasing Proposal/Bid Process • Advertisements are placed in 10 newspapers throughout the state. • Registered vendors receive notification via email and fax • Proposals posted to the Internet • Response is provided in hard copy, sealed envelopes • Cooperative Board makes award • Tabulations posted to the Internet • Contract loaded on the BuyBoard

  7. Cooperative Purchasing Proposal/Bid Award Methodology • Single Awards • Best value that includes cost, delivery, past performance, reputation, etc. • Catalog Awards • Discount from catalog or list price • Award made by manufacturer • Multiple award

  8. Cooperative Purchasing • Benefits of Cooperative Purchasing • Compliance with state laws • Competitive pricing • Vendor sourcing • Shortens procurement cycle • Saves administrative costs

  9. Cooperative Purchasing What is the BuyBoard? • Answer……..The BuyBoard is the combination of The Local Government Purchasing Cooperative and an Internet purchasing application. • The Cooperative provides the legal mechanism utilizing Interlocal Agreements for entities to purchase goods and services jointly • The BuyBoard provides the mechanism to share contract data via the Internet and automate the purchasing process

  10. BuyBoard Application • Single source access to thousands of products from hundreds of vendors, all competitively bid. • Defined security roles (Shopper, Purchaser, Approver, and Releaser). • Entity established approval routes. • Real time reporting and tracking of requisitions and purchase orders. • Ability to integrate into financial systems. • Request for quote (RFQ) option for volume purchases.

  11. Athletic, Physical Education Supplies and Equipment Audio Visual Equipment & Supplies Automotive Products and Supplies Building Maintenance, Repair and Operation Supplies and Equipment Computer/Technology/Software Supplies & Equipment Custodial Supplies & Equipment First Aid, Medical Supplies and Equipment Floor Covering & Sports Surfaces Food Services Supplies & Equipment Furniture- Office, School & Library General Construction/Road and Bridge Equipment Ground Maintenance Supplies and Equipment Instructional & Teaching Aids Supplies & Equipment Job Order Contracting & Underground Asset Renewal Library/Instructional Books and Supplies Music & Theater Supplies & Equipment Office Supplies and Equipment Paper- Copy, Computer & Office Paper Products Parks & Recreation Supplies and Equipment/Sports Lighting Permanent/Portable Modular Buildings, Ramp Systems Public Safety/Police/Fire/EMS Supplies & Equipment Public Works Supplies & Equipment Uniforms & Clothing Apparel Vehicles/Trucks/Buses & Trailers Water Treatment Supplies/Equipment Commodities& Products

  12. Cooperative Membership is Easy • Membership Requirements • Interlocal Agreement • Interlocal Agreement is perpetual, never requires additional action • Effective Sept 1, 2006 membership is free

  13. Check out the BuyBoard..... Internet Address: WWW.BUYBOARD.COM Questions regarding the BuyBoard call: 1-800-695-2919

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