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WORKING WITH BCOM

WORKING WITH BCOM BCOM IN STATE GOVERNMENT Governor Timothy M. Kaine Secretary of Administration Viola O. Baskerville BCOM IN STATE GOVERNMENT Richard F. Sliwoski, PE Director Department of General Services Robert B. Jones, RA Director Division of Engineering and Buildings

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WORKING WITH BCOM

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  1. WORKING WITH BCOM

  2. BCOM IN STATE GOVERNMENT • Governor Timothy M. Kaine • Secretary of Administration Viola O. Baskerville

  3. BCOM IN STATE GOVERNMENT Richard F. Sliwoski, PE Director Department of General Services Robert B. Jones, RA Director Division of Engineering and Buildings W. Michael Coppa, RA Director Bureau of Capital Outlay Management

  4. BCOM STAFF • BCOM Staff • Administration • Architects • Civil/Structural Engineers • Mechanical Engineers • Electrical Engineers • Fire Protection Engineers • Cost Reviewers

  5. Bureau Director W. Michael Coppa Architectural, Fire Safety & Cost Group Manager Les C. Harcum Program/Finance/Systems Group Manager Brian L. Hudnall Engineering Group Manager Carl R. Smith Architectural Reviewers Anne E. Billingham Mark W. Dreyer Mary H. Hom Patrick G. McDonough Ronald L. Thompson Matthew S. Duerksen Program Manager Ralph W. Smith Civil/Structural Review Engineers James H. Frye Fred S. Kirby Program Support Tech – Sr. Melissa A. Stahl Electrical Review Engineers Jamil S. Touma Elzy R. Williams Program Support Tech – Sr. Heather C. West Fire Safety Review Engineers William J. Crodick J. Christopher Raha John M. M. Whitfield Records Administrator W. Steven Carmichael Mechanical/Plumbing Review Engineers Michael A. Chapman Steven M. Matsko Vernon C. Sanders Project Cost Reviewers Albert J. Jarratt Ronald S. Semel

  6. BCOM IS • Building Official for State Owned Buildings • Author of the Construction and Professional Services Manual • Capital Outlay Program Manager • Technical Assistant to the Department of Planning and Budget

  7. BCOM IS NOT • Office of the Attorney General • Department of Planning and Budget • Art and Architecture Review Board • Department of Housing and Community Development • State Fire Marshal’s Office • Technical Review Board • ADA Access Board

  8. BCOM IS NOT • Department of Historic Resources • Department of Environmental Quality • Department of Conservation and Recreation • Department of Health

  9. BCOM IS NOT • Bureau of Facilities Management • Division of Real Estate Services • A/E of Record

  10. BCOM IS NOT • Agency Owners such as: College of William and Mary University of Virginia Virginia Commonwealth University Virginia Tech Christopher Newport University George Mason University James Madison University Old Dominion University Radford University HEMA Agencies HECO Agencies

  11. BCOM IS NOT • Agency Owners such as: Department of Corrections Virginia Museum of Fine Arts Department of Mental Health Department of Conservation and Recreation Department of Juvenile Justice Longwood University Richard Bland College

  12. BCOM DOES NOT ADMINISTER Procurement of Non-Professional Services Contracts (Agency Procurement & Surplus Property Manual - APSPM) Procurement of Goods and Services (Agency Procurement & Surplus Property Manual - APSPM)

  13. BCOM / DEB AUTHORITY GRANTED BY THE CODE OF VIRGINIA Building Official for State Owned Buildings and Structures on State Owned Property (Code of Virginia Section 36-98.1 and HEMA exceptions)

  14. BCOM – BUILDING OFFICIALApplicable Standards Building Permit Policy for Construction – State Owned Buildings & Structures By DEB: • Building Permits - Character of Work • Code Modifications • Agency Inspections • Substantial Completion Inspections • Certificates of Use and Occupancy By Annual Permit Agency Representative: • Building Permits – Limited Character of Work

  15. BCOM – BUILDING OFFICIALApplicable Standards Virginia Uniform Statewide Building Code 2006 edition IBC, IRC, IMC, IPC, IECC, NEC, IFGC, & IFC ADAAG July 23,2004 ADA90 Title II, CPSM Chapter 7 Not – VUSBC Chapter 11, CABO A117.1

  16. BCOM – BUILDING OFFICIALApplicable Standards A Building Permit issued by the State Building Official is required for work in accord with VUSBC Section 108, Application for Permit. An Annual Permit issued by the Agency is required for work in accord with VUSBC Section 110.2, Annual Permits. No Permit is required for work in accord with VUSBC Section 108.2, When required - Exceptions.

  17. BCOM / DEB AUTHORITY GRANTED BY THE CODE OF VIRGINIA Procurement of Professional Services Contracts for Building Design Procurement of Construction of State Owned Building and Structures (Code of Virginia 2.2-1132) (Code of Virginia Sections 2.2 – 4300 thru 4377, Virginia Public Procurement Act)

  18. BCOM – PROCUREMENT OFPROFESSIONAL SERVICES Construction and Professional Services Manual Chapters 3, 4, 5, and 6 Forms and General Conditions Procurement Procedures Basic Services Fees and Payments

  19. BCOM – PROCUREMENT OFPROFESSIONAL SERVICES Forms and General Conditions Contracts MOU General Conditions No AIA documents, No Modifications

  20. BCOM – PROCUREMENT OFPROFESSIONAL SERVICES Procurement Procedures Advertisement Building Committee Category A, B, C, and Emergency Term Contracts No AIA documents, No Modifications

  21. BCOM – PROCUREMENT OFPROFESSIONAL SERVICES Basic Services Scope of Work Submittal Requirements Fees and Payments Prompt Payment

  22. BCOM – PROCUREMENT OFSTATE OWNED BUILDINGS & STRUCTURES Construction and Professional Services Manual Chapters 7, 8, 9, 10 Forms and General Conditions Technical Standards Design Documents Design Criteria Construction Administration

  23. BCOM – PROCUREMENT OFSTATE OWNED BUILDINGS & STRUCTURES Forms and General Conditions Instructions to Bidders Contracts Bonds Submittal Formats General Conditions No AIA documents, No Modifications

  24. BCOM – PROCUREMENT OFSTATE OWNED BUILDINGS & STRUCTURES Technical Standards Use Group Classification Occupant Load Calculation Means of Egress Route Fire Resistance Assemblies Fire Sprinklers and Alarms Accessibility Ventilation Requirements: IMC Existing Structures Analysis

  25. BCOM – PROCUREMENT OFSTATE OWNED BUILDINGS & STRUCTURES Design Documents Coordinate Documents and Specifications Fire Protection Information Plan Calculations Soils Report Cost Estimates Completed Standard Forms and Formats Value Engineering Recommendation

  26. BCOM – PROCUREMENT OFSTATE OWNED BUILDINGS & STRUCTURES Design Criteria Building Efficiency Energy Performance Low Slope Roofs Areas of Refuge Structural Loads HVAC Design Criteria Specifications - Materials and Installation

  27. BCOM – PROCUREMENT OFSTATE OWNED BUILDINGS & STRUCTURES Construction Administration Bid Period Activities Receipt / Open / Evaluate Addendum Negotiation with the Low Bidder Award Protests Project Management Inspection Occupancy Standard and Special Procedures

  28. BCOM – PROCUREMENT OFSTATE OWNED BUILDINGS & STRUCTURES Design / Bid / Build Owner Designer Contractor Sub-Contractor Supplier

  29. BCOM – PROCUREMENT OFSTATE OWNED BUILDINGS & STRUCTURES Design / Build Owner Design-Builder Designer Sub-Contractor Supplier

  30. BCOM – PROCUREMENT OFSTATE OWNED BUILDINGS & STRUCTURES Construction Management at Risk OWNER DESIGNER CM SUB SUB SUB SUB SUB CONSULTANTS SUPPLIERS

  31. Other Construction Procurement Processes • Public Private Education Act (PPEA) • Higher Education Capital Outlay (HECO) • Restructured Higher Education Act (HEMA) • Construction Less than $1,000,000 (VPPA) • Small Non-Capital Outlay (VPPA-CPSM) • Energy Performance Contracting (ESCO) • Facilities Maintenance (APSPM)

  32. Public Private Education Act (PPEA) • Private Development • Capital / Non-Capital / Other Funding • Comprehensive Agreement • Model Procedures @ DGS website • State Building Official

  33. Higher Education Capital Outlay (HECO) • Designated Agencies • CNU, RU, ODU, JMU, GMU • Agency Revenues – Local Approval • State Building Official

  34. Restructured Higher Education Management Act (HEMA) • Designated Agencies • CWM, UVA, VPI&SU, VCU • Agency Revenues – Local Approval • Capital Funds – DPB Approval • Designated Building Official

  35. Construction Less than $1,000,000 (VPPA) • Competitive Negotiations • Written Determination • VPPA Rules for Competitive Negotiations • State Building Official

  36. Small Non-Capital Outlay (CPSM 1002) • Repair, Replacement, Small Non-Capital • Up to $5,000: • Scope / Solicit / Award • Up to $50,000: • Scope / IFB / Solicit / Award • Up to $100,000: • Scope / IFB / Receive Sealed Bids / Award

  37. Energy Performance Contracting (ESCO) • Capital and Non-Capital • Standard Contract @ DEB website • DMME Reviews / Approves Scope • State Building Official

  38. Facilities Maintenance (APSPM) • Not Construction – Maintenance Only • Closed Engineered Systems and Equipment • No CPSM Procedures for Term Construction Contracts • Pre-Qualified Contractors may be used for bidding • Procure in accord with VPPA / APSPM

  39. WORKING WITH BCOM • Agency provides programs for the Commonwealth • Agency identifies funding sources • Agency is the Owner for the Commonwealth

  40. WORKING WITH BCOM BCOM provides services to the Agency (Not the A/E) on behalf of the Commonwealth as an Internal Service Fund Technical Procurement Administrative

  41. AGENCY Responsibilities Capital Outlay Forms Program Procurement Method Cost Estimates Construction Documents WORKING WITH BCOM BCOM Responsibilities • Code Compliance • Project Within Scope • Project Within Budget

  42. WORKING WITH BCOM Communication In Person By E-Mail By Telephone By Letter By Fax All communication for the record must be in writing by BCOM Letter, E-mail, Fax generated by BCOM - Yes Letter, E-mail, Fax, Minutes generated by A/E or Agency - No Verbal Agreements - No

  43. WORKING WITH BCOM • Visit BCOM website at http://bcom.dgs.virginia.gov to view, download, or purchase the CPSM Manual • Visit the DGS forms center at http://forms.dgs.virginia.gov to obtain copies of Capital Outlay and Building Official forms

  44. WORKING WITH BCOM • Read the Construction and Professional Services Manual (CPSM) • Visit the DGS Forms Center • Attend the CPSM training seminar • Attend the VCCO training seminar • Contact us for assistance

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