Add and edit text

1. Add and edit text There are lots of places for text in a Visio diagram, as the picture shows. You use text to label your shapes so that they mean something to people. You can also label the connectors, or the lines between the shapes. But text is also important for titling the diagram at the top of the page. And sometimes you need text that just sits there, independent of a shape. Let’s talk about text

2. Click to add text Most shapes just need a quick text label. There are several ways to add simple text to shapes. But the one shown in the picture is sure-fire: Click the shape. Start typing. Visio will zoom in on the shape. Let’s talk about text

3. Click to add text Most shapes just need a quick text label. There are several ways to add simple text to shapes. But the one shown in the picture is sure-fire: When you’re done, click an empty part of the drawing page to return to the zoom level you were at before. The text appears on the shape. Let’s talk about text

4. Click to add text Why all this zooming around? So that you can see what you are typing. There are occasions where it won’t zoom, though. For example, if you’re zoomed in close enough, or if the font size is big enough to read. Let’s talk about text

5. Double-click to edit What if you need to edit text that’s already on the shape? You do things a little differently: Double-click the shape. Visio will zoom in on the shape text. Change the text as you see fit. Let’s talk about text

6. Double-click to edit What if you need to edit text that’s already on the shape? You do things a little differently: When you’re done, click an empty part of the drawing page to return to the zoom level you were at before. The new text appears on the shape. Let’s talk about text

7. A tool for grouped shapes So, a quick review: You click and type to add text, and you double-click a shape to edit text. That’s pretty straightforward. But what if you need to edit text for a shape that’s in a group? You could try to use the same methods, although it might not work all the time because of the way some groups are configured. Let’s talk about text

8. A tool for grouped shapes Here’s a good method for adding and editing text for grouped shapes. Click the group of shapes with the Pointer Tool . Click again to select one of the shapes in the group. Let’s talk about text

9. A tool for grouped shapes Here’s a good method for adding and editing text for grouped shapes. Click the Text Tool button . Visio will zoom in on the shape text. Add or change the text as you see fit. Let’s talk about text

10. Create a text-only shape Here’s another use for the Text Tool. When you need freestanding text in a diagram, you can create what’s called a text-only shape. This illustration shows the process for creating a text-only shape: • To define the area for the text, you first use the Text Tool to click and drag a bounding box. • Visio will zoom in so that you can see what you are typing. Let’s talk about text

11. Don’t forget Make sure you don’t forget this: After you are done with the Text Tool , put it away. The way you do that is to click the Pointer Tool when you’re done. Why go back to the Pointer Tool? Although you may not have noticed this, you use the Pointer Tool about 90% of the time in Visio. It lets you do one very vital task: Select. But if you keep the Text Tool active, you can’t select anything. The only thing you can do is type text. Let’s talk about text

12. Special text The text we’ve been showing you is text you type yourself. It’s the most common text you’ll use, and that’s what this course focuses on. What this course won’t dwell on is another kind of text that Visio “types” for you, called a field. A field is a special text area that instructs Visio to automatically display information. Fields can be especially handy when you use data in tandem with the diagram. Let’s talk about text