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PRESENTATION REVIEW

PRESENTATION REVIEW. C REATING AND D ELIVERING T ECHNICAL P RESENTATIONS Dr. Ronald E. Jones. T HINGS T O T HINK A BOUT. The WoW Factor. You have to do a presentation. Don’t you just hate that?. The Last Worthless Slide. Never use a slide for just filling space while you talk!.

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PRESENTATION REVIEW

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  1. PRESENTATION REVIEW

  2. CREATING ANDDELIVERINGTECHNICALPRESENTATIONSDr. Ronald E. Jones

  3. THINGSTO THINKABOUT The WoW Factor

  4. You have to do a presentation. Don’t you just hate that?

  5. The Last Worthless Slide • Never use a • slide for just • filling space • while you talk!

  6. Dollar $$$ Value What’s your presentation worth? Calculate VPH (Value Per Hour) • A. Project Value =  $10,000 • B. Prep Time Allocated =  20 hours • $10,000 ÷ 20  =  500 Preparation Time Value  = $500per hour

  7. SOMEAUDIENCESTUFF The WoW Factor

  8. Your Audience • Are they Prepared • Are they Unprepared • Their Interest Level • Their Comfort Level • Forced to Attend • Working the Crowd

  9. The Audience • A Prepared Audience • Do not underestimate • Assume low–to–high, but mostly high expertise • Speaker must be prepared

  10. Your Audience • An Unprepared Audience • May lose interest rapidly • Assume mostly low expertise • Assume some high expertise • Speaker must be broadly prepared

  11. Your Audience • What is their Interest Level • Identify their interests • Keep interest up • Listen to the audience • Watch the audience

  12. Your Audience • What is their Comfort Level • Avoid “techno–jargon” • Don’t go over their heads

  13. Your Audience • Are they Forced to Attend • Classic “forced-attendance” situation at work or Won’t this be fun?

  14. Your Audience • Working the Crowd • Humor • Involvement • Eye contact

  15. What’s Your Point? • Your Purpose • Inform • Instruct • Convince • Activate

  16. PLANNINGTHESETHINGS The WoW Factor

  17. Presentation Formula • ANSVA • Attention • Need • Satisfaction • Visualization • Action

  18. How Long? • Presentation Length • Planning • Writing

  19. Planning Tools • Non-Linear Thinking • Outlining • Storyboarding

  20. Non-Linear Thinking • Brainstorming • Telling a story

  21. Outline View The Outline View is created automatically and without graphics as you add new slides. Use this view to check sequence, logic, and “flow” of information.

  22. Storyboarding Tools • For the visually oriented • Popular with designers • Great visual planner

  23. Storyboard Techniques Your Audience Your Audience Your Audience • Prepared • Unprepared • Interest Level • Comfort Level Your Audience Your Audience Your Audience

  24. Storyboard Tools A screen shot of the slide sorter

  25. MEDIAANDEQUIPMENTINFO The WoW Factor

  26. Media • Presentation Boards • Overheads • Slides • Computer • DLP Projectors

  27. Presentation Boards • Freestanding • Mobile • Low Cost • Touchable • Easily Damaged

  28. Overheads • Use with no light control • B & W are inexpensive • Never write on them • Horizontal format only • 6 by 6 constraint

  29. Overheads - No No!

  30. Overheads - More No No! What you are about to see is a real transparency, used in a real presentation, to a real audience. It really looked like this. Really!

  31. Slides • Use with light control • Best possible color • Easily replaceable • Horizontal format only • 6 by 6 constraint

  32. Computer • Dynamic – Constant Replay • Strong Color • Small Audience

  33. DLP Projectors • Good images • Great for animation such as “Builds” • Equipment to set up • Better Brightness • Most expensive

  34. High Low Presentation Boards Overheads Slides Computer LCD/ DLP Media—Failure Factor

  35. THE REALTECHNICALSTUFF The WoW Factor

  36. Technical Production • Layout • Color • Format • Type • Line Art • Photographs • Animation

  37. Layout—Master Pages • Efficient • Consistent • Easy

  38. Backgrounds—Light • Dark background with light type • Light background with dark type

  39. Backgrounds —Dark

  40. Color • Don’tover-use • Relyoncolorschemes • Talkto adesigner, please! • Black-and-white can be really effective

  41. Formatting Type • Flush Left – Ragged Right • Flush Right – Ragged Left • Centered • Justified

  42. There are various options with type alignment. Flush left with ragged right is the easiest way to read a line of type printed on a sheet of paper. Formatting Type • Flush Left - Ragged Right

  43. Great for titles. May look unique but is hard to read for normal text. Use sparingly. See example on next slide. Formatting Type • Flush Right - Ragged Left

  44. Great for titles or alternative layout techniques but difficult to read for normal text especially if the presenter utilizes lengthy wording with narrow columns. Formatting Type • Centered

  45. With both sides of the column even, justified text significantly enhances gaps in the text and may occasionally lead to odd word spacing. Do not use. Formatting Type • Justified

  46. Working with Type • Must Be Easy to Read • Type Size • Type Style

  47. Type Sizes 72 point 60 point 44 point 36 point 28 point 24 point 18 point 14 point 12 point 10 point

  48. 48 point 40 point 32 point Type Sizes • Easy to Read • Type Size

  49. Serif Little “feet” on the type. Serif type - bold Serif type - bold italic Type Styles Sans serif Sans serif - bold Sans serif - bold italic

  50. Type Styles - No, No!

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