24 th BSF Steering Committee - 24 th March 2010

1. 24th BSF Steering Committee - 24th March 2010

2. Opening and Introductions

3. Adoption of Agenda • Opening and Introductions • Adoption of the agenda • Review of minutes of 23rd SC meeting • Disbursement update BSF-Phase 2 • Revised ToR BSF Steering Committee • BSF-IA Call for Proposal • Indicative Resource Allocation BSF-IA • Nomination of Sub-Sector Committee Members • Next Meeting Schedule • A.O.B. • Closure

4. Minutes • Minutes 23th BSF Steering Committee

5. Disbursement Update BSF Phase 2 [1] Cumulative disbursement and remaining balance

6. Disbursement Update BSF Phase 2 [2] Partners ranked according to % invoiced:

7. Ranking according to amount not yet invoiced: Disbursement Update BSF Phase 2[3]

8. Revised ToR BSF SC Following recommendations from the BSF evaluations, the ToR for the BSF SC needs to be revised in order to further emphasise the ownership of GoSS over the BSF, as well as to give the SC a more strategic oversight role.

9. Revised ToR BSF SC In summary the following changes are proposed: Introduction of three sector sub-committees who will assist BSF/BSFIA Technical Secretariat in reviewing and proposing projects for funding to the SC for final endorsement/ decision; GoSS ownership emphasised as the sector sub-committees will be led by the line ministries, who will be closely involved with priority setting, project selection and project management. New voting structure that includes relevant line ministries with the addition of the Ministry of Gender, local government representative, the trustee of the fund, DFID, and a representative from JDT. New observer structure which will now include representatives for international and local NGOs and donors with interest in the BSF and BSFIA.

10. BSF-IA Call for Proposals Application Guidelines BSF-IA • Introduction • Funding Conditions for Applicants • Application Procedure • Category 1 • Category 2 • Annexes • Sector priorities • Formats • Timeline

11. Introduction Important Features BSF-IA • BSF-IA contribution to basic services delivery is significant and provides for a valuable addition to GOSS own resources • Goal: support GOSS in the expansion of primary health care, primary education, and water and sanitation services • Purpose: expand coverage and use of these services across Southern Sudan and strengthen GOSS capacity to plan, monitor and coordinate non-state service delivery • The BSF-IA will continue to finance NGOs to deliver basic services • Previous phases of BSF have provided a template for systems and implementation to work well • While NGOs deliver, GOSS is the owner of the Fund

12. Introduction, continued • GOSS line ministries are involved in the planning and design of the resource allocation process so that NGO projects meet GOSS priorities • GOSS involvement is essential for future sustainability • GOSS line ministries must play a central role in the coordination of the BSF-IA by making manpower available to work with Technical Secretariat • Technical Secretariat plays a facilitating role!

13. • Follows from previous procedures • Applications must clearly demonstrate their adherence to the BSF-IA Core Principles • BSF-IA Core Principles specified in DFID’s Project Memorandum • Funding conditions reinforce the core principles • Non-compliant proposals will be disqualified Line ministries indicated their preferences and priorities Application Guidelines BSF-IA

14. Application Guidelines BSF-IA, continued 1. Preference will be given to organisations based in Southern Sudan and to consortia combining international NGOs and Sudanese non-state service providers 2. Preference will be given to proposals which demonstrate how Sudanese partners will gain experience that will lead to sustainable improvements in government’s and/or civil society groups’ capacity to deliver services in the future. 3. Preference will be given to proposals which allocate a greater proportion of costs to service delivery, and in particular have a lower proportion of indirect costs. Preference will be given to proposals with low unit costs. 4. Proposals should be realistic, deliverable and focused. Applicants are advised not to plan over-ambitious projects and budgets (grant period is only 18 months).

15. Technical Secretariat has held a round of consultations with line Ministries. The key players were: • Ministry of Health:  Dr Samson Baba – DG, Directorate of External Assistance and Coordination  Dr Angok Gordon – DG, Directorate of Primary Health Care Ministry of Water Resources and Irrigation:  Isaac Liabwel – Undersecretary  Peter Saverio – Technical Adviser • Ministry of Education, Science and Technology:  Utem Watba – Director Development Partners Consultation with Line Ministries

16. Priorities Ministry of Health • First priority is to continue with service delivery in the health facilities previously funded under BSF in order to avoid disruption in service delivery; • However, continuation is not automatic, but based on past performance. TS advises to invite 12 out of the 14 organisations that manage health facilities to submit new proposals • To exclude AMREF and SRC, due to poor performance, management and coordination issues • Medair, tearfund, goal, imc, ird, avsi, merlin, ovci, cms, world vision, concern, ccm

17. Priorities Ministry of Health • Second priority: new proposals • for counties not presently served by the other 4 funding mechanisms (USAID-SHTP2, OFDA, ECHO and MDTF) • Must be coordinated with GOSS MoH and the NGO Health Forum, who have summary info of the above • Must target recently agreed high-level health impact indicators (13 in total)

18. Priorities Ministry of Education Teacher Education Construction of learning spaces and educational facilities Alternative Education Systems Teaching and Learning Materials Capacity building (PTAs, School Boards, Education Management)

19. Priorities Ministry of Education Targeted counties for new school construction 2010-2012

20. Priorities Ministry of Water Resources and Irrigation • Provision of water points, including new boreholes and rehabiliated boreholes and other water intakes (hafirs) • Training of pump mechanics • Construction and rehabilitation of institutional and household latrines • Training in hygiene and sanitation issues for rural communities • Institutional support to state and county water and sanitation departments • No specific geographic priorities, but applicants must coordinate their plans with the state supervisors

21. Application Procedure Category 1: for new projects • Stage 1: Expression of interest • Finacial capacity • Operational capacity • Relevant previous experience in S. Sudan • Project Synopsis • Funds Requested • Stage 2: Full proposal Category 2: for continuation of primary health care activities currently funded by BSF • Full proposal

22. Application Procedure (2)

23. Proposal Evaluation Expressions of Interest and Proposals will be assessed by a team of evaluators composed of: • representatives from line ministry sub-committees • independent sector experts • BSF-IA Secretariat staff They will bring recommendations to the Steering Committee which proposals will receive funding. The SC will have the final decision making authority.

24. Application Timeline

25. BSF-IA Resource Allocation Current available resources: £30.6 m ($46 m) Potential to increase to max.: £40 m ($60m) DFID Project Memorandum stipulates: “As an indicative target, around 50% of BSFIA financing will be allocated to health with the remainder (equally) split between education, and water and sanitation.” Can the SC adopt this guiding principle?

26. Nomination of sub-sector committee members Sector sub-comittees work closely with BSF-IA Secretariat staff in priority setting, proposal selection and project monitoring and evaluation. Ministry of Health • ?? - Focal Point/Chair • ?? - Alternate Ministry of Education, Science and Technology • ?? - Focal Point/Chair • ?? - Alternate Ministry of Water Resources and irrigation • ?? - Focal Point/Chair • ?? - Alternate

27. Next Meeting Schedule • 12 May: to discuss selection of Cat. 2 proposals and award grants • 26 May: to discuss selection of Cat. 1 proposals and award grants • SC is not able during to meet during the month of April due to the national elections; therefore, SC needs to empower BSF-IA Secretariat and sub-sector committees to decide which organisations will be shortlisted and invited for proposals.

28. Any Other Business • ???