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Chapter Hosting of RCI Educational Programs

Chapter Hosting of RCI Educational Programs. Planning and Implementing Successful Presentations Developed By the RCI Georgia Chapter 07/08. Purpose of the Program. This learning module is intended to explain the process for chapter delivery of RCI education programs. Learning Objectives.

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Chapter Hosting of RCI Educational Programs

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  1. Chapter Hosting of RCI Educational Programs Planning and Implementing Successful Presentations Developed By the RCI Georgia Chapter 07/08

  2. Purpose of the Program • This learning module is intended to explain the process for chapter delivery of RCI education programs.

  3. Learning Objectives • Coordination with RCI • Planning the event • Organizing the team • Action timelines

  4. Coordination with RCI • Reviewing RCI protocols • Reserving the location and date • Execute the service contract

  5. A Partnership in Education • RCI headquarters provides the manuals and delivery materials • RCI chapter organizes the event and controls the delivery costs

  6. Educational Programs Available for Chapter Hosting • Rooftop Quality Assurance • Roof Technology & Science I • Roof Technology & Science II • Professional Building Consulting • Roof Systems Thermal & Moisture Design • Exterior Walls Technology & Science • Metal Roofing

  7. Review Association Protocols • Request copy of RCI educational protocols • Request a list of RCI trained instructors, look for chapter member instructors • Determine if chapter has sufficient resources to host program

  8. Protocol for RCI Affiliated Chapter Delivery of RCI, Inc. Educational Programs

  9. Process for Chapter Presentation of Educational Programs

  10. Seminar AgreementBetween RCI, Inc. and RCI Affiliated Chapter

  11. Planning the Event • Chapter Board directive to host the event • Volunteers • Meeting space/refreshments • Audio/video equipment • Registration of attendees • Payment processing • Communication via: mail, fax, e-mail

  12. Planning the Event Establish Committee(s) Identify person to act as liaison with RCI Headquarters Prepare a detailed budget for the event Establish a timeline and action plan Set registration & cancellation deadlines

  13. Organizing the Team • Break down the effort into “bite size” pieces • House Tasks • Communication Tasks • Education Tasks

  14. House Sub-Committee • Site selection • Refreshments • Audio/video • Registration and payment processing (advanced and onsite) • Materials distribution (course materials, nametags, etc.) • Shipping coordination

  15. Communications Sub-Committee • Distribute marketing materials (registration flyer) • Develop the contact list – for potential attendees • Contact local interest groups (AIA, CSI, BOMA, Contractor Associations, etc.) • Enlist all chapter members to circulate program information within their “spheres of influence” – private e-mail lists

  16. Education Sub-Committee • Select program instructor(s) • If using multiple instructors, oversee instructor scheduling • Designate onsite facilitator or “host” • Obtain materials for instructors • Obtain materials for attendees

  17. 12 weeks …First organizational meeting 8 weeks …. Reserve meeting site, instructors, and distribute promotional materials 6 weeks …. Distribute promotional materials a second time 4 weeks …. Coordinate speaker schedules, distribute promotional materials a third time 2 weeks …. Registration deadline, supply RCI with names of attendees Action Timeline

  18. Action Timeline • 2 weeks …. Instructors’ advance meeting to coordinate presentation times • 1 week …. Send reminder to registrants with event details

  19. Checklist for planning and completion of education eventscourtesy of SoCal Chapterpage 1 of 2

  20. Checklist for planning and completion of education eventscourtesy of SoCal Chapterpage 2 of 2

  21. Key Factors for Success • Broad outreach to potential attendees • Allowing sufficient time to organize and promote the event • Team members understanding their role

  22. Pitfalls to Avoid • Budget breakers include: • Rental cost of the meeting room • Meals and refreshments • Honorariums for instructors • Refunds for non-attendees

  23. Pitfalls to Avoid • Organizational issues include: • Overload individual team members • Allow sufficient preparation time prior to the event • Inadequate prospect list for attendees (only the usual suspects)

  24. Learning Objectives Covered in the Presentation • Coordination with RCI • Planning the event • Organizing the team • Action timelines

  25. Additional Resources From RCI • RCI Educational Program Registration Flyer • RCI Trained Instructors List • RCI Educational Program Protocols • Checklist for successful events (SoCal Chapter) • RCI Education Catalog

  26. Chapter Hosting of RCI Educational Programs Thank you Questions and Comments? Developed By the RCI Georgia Chapter

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