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OUTCOME OF THE WORKSHOP

This document outlines the outcomes, recommendations, and challenges discussed at the workshop held in Batumi, Georgia on 20-22 September 2011. Key topics covered include the transition to the new EUR FPL 2012 system, coordination between states, testing arrangements, and training considerations for personnel involved in flight planning. The workshop emphasized the importance of awareness activities, timely testing, and system updates to ensure a smooth transition to the new system. Recommendations were made for states to issue AICs, involve operators in task force meetings, and coordinate sub-regional meetings for finalizing details. Challenges such as awareness, testing schedules, system updates, training, and timing were identified, highlighting the complexities involved in implementing the new system. For more information visit ICAO European and North Atlantic Office at www.paris.icao.int

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OUTCOME OF THE WORKSHOP

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  1. OUTCOME OF THE WORKSHOP Batumi, Georgia, 20-22 September 2011 Prepared by ICAOEuropean and North Atlantic Office

  2. Outcome The Workshop reviewed: • Amendment 1 to the PANS ATM (Doc 4444) • Corrections highlighted • ICAO Implementation Guidance • EUR FPL Task Force transition recommendations • IFPS transition plan/timeline • EUR FPL 2012 Implementation Safety Register • Can serve as implementation checklist • “Living” document that will continue to be updated • IFPS testing arrangements

  3. Outcome The Workshop: • Updated implementation plans and status • Identified issues • Highlighted importance of more awareness activities • Highlighted importance of coordinating between States: • LOAs and MOUs • OLDI arrangements • Individual transition dates

  4. EUR transition considerations • Recommend that operators file NEW if flight will operate on 15 November 2012 • As of 12 November 2012, IFPS will not accept flight plans filed more than 24 hours in advance of EOBT • EUR Task Force recommended shorter transition period, beginning 12 November 2012 • States each determine their own transition date/times • Switch to NEW at 0000Z 15 November 2012

  5. EUR transition considerations • Careful coordination required: • PRESENT flight plans will persist in system for at least 36 hours • As of 0000Z, all messages must be in NEW, even if original FPL in PRESENT • IFPS “translation” service • NEW to PRESENT only • Temporary solution • Does not resolve ALL coordination requirements

  6. Recommendations • States should advise whether they will accept VFR flight plans / coordination more than 24 hours in advance of EOBT • Publish on FITS and in AIPs • Testing is critical and must involve Operators • Static testing should be completed prior to operational (OPT) testing

  7. Recommendations • States should consider issuing AICs to provide advance notification and increase awareness of FPL 2012 implementation • EUR FPL 2012 Task Force should develop common wording • FPL 2012 Focal Points should consider including Operators in future EUR FPL 2012 Task Force meetings or FPL 2012 workshops • Encourage IATA and other Operator representatives to attend activities • Sub-regional coordination meetings should be considered to finalize interface specific details

  8. Challenges/Considerations • Awareness • Some stakeholders don’t appear to be aware of the need to plan for changes to THEIR systems and procedures

  9. Challenges/Considerations • Testing • Current OPT schedule may not be sufficient (Eurocontrol will keep this under review and add additional OPT sessions if possible/required) • September OPT may be too late to identify problems • Manufacturers may need to limit number of States supported during a single OPT session • Sub-regional testing (not through CFMU) • Testing with Operators

  10. Challenges/Considerations • System Updates • Coordination challenges when different suppliers provide/support different systems • Delays for some updates created by delay in finalizing CFMU /EUR specification • FPL 2012 implementation requires 3 system changes (accept NEW, process NEW and PRESENT at the same time, only process NEW) • Multiple systems at multiple sites require updates in short time frame

  11. Challenges/Considerations • Training • Training material needs to be developed in short time frames, following system updates and validation • Training is unit specific; difficult to share or develop common training material • Training for dispatchers, flight plan originators and flight data specialists/officers requires detailed knowledge of requirements in other States and Regions • If ATCOs or other personnel trained outside State, oversight more challenging • Numerous training organizations

  12. Challenges/Considerations • Timing • Large scale events (such as Olympics and EURO 2012) being planned in same time frame • Other significant system changes (such as CCAMS) being implemented in same time frame • Amendment • Insufficient explanation of some indicators/descriptors, such as new STS/ indicators • Changes to flight data provisions require changes to numerous systems and procedures – must be carefully considered before future amendments finalized

  13. Thank you! ICAO European and North Atlantic Office: www.paris.icao.int

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