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SHARE, COLLABOARATE AND LEARN BETTER IN PROJECT TEAMS

SHARE, COLLABOARATE AND LEARN BETTER IN PROJECT TEAMS. Before Action Review After Action Review Retrospect. The L earning Organization. Peter Senge (1997) Organizational learning requires assessment of performance, looking at successes and failures

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SHARE, COLLABOARATE AND LEARN BETTER IN PROJECT TEAMS

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  1. SHARE, COLLABOARATE AND LEARN BETTER IN PROJECT TEAMS Before Action Review After Action Review Retrospect

  2. The Learning Organization • Peter Senge (1997) • Organizational learning requires assessment of performance, looking at successes and failures • Ensures that learning takes place and supports continuous improvement (Kaizen) • BAR, AAR and Retrospect • simple tools that facilitate this assessment • bring together a team to discuss a task, event, activity or project, in an open and honest way • converts tacit knowledge to explicit knowledge

  3. After Action Review • What was supposed to happen? • What actually happened? • Why were there differences? • What worked? • What didn’t? • Why? • What would you do differently next time?

  4. Retrospect • What was the objective of the project? • What did we achieve? • What were the successes? Why? How can we repeat the success? • What were the disappointments? Why? How can we avoid them in future?

  5. Practical Tips • Post questions on flipchart sheets prior to the session. • Everyone should input. Facilitator should prepare some lead-in questions and directly solicit answers. • Questions can be asked on an individual or team basis • If answers are slow, facilitator asks each member to express one thing that worked, one thing that didn’t • If there are issues with openness or time, gather individual ideas first, then facilitate group discussion. • Uninvolved note-taker or rapporteur should be asked to take minutes for the session. • Actionable recommendations should be specific.

  6. Before Action Review • Gather the Team • To identify knowledge assets • To identify sources • Survey Existing Knowledge • From documents, networks, relationships • Make the Knowledge Available • Through your LAN, CD, flash drive or folder cases • Reuse • Incorporate into the planning process • Fine tune or calibrate strategies and tasks

  7. Schedule • Group Assignments/ Instructions 9:30 • Group Discussions 10:00 • Group Preparations 10:45 • Short Group Presentations11:00 • Describe the activity, event or task • Answer review questions • Open forum • Reflection 11:45

  8. Groupings • Each group should identify a facilitator and a rapporteur (note taker) • Group members assist in writing on sheets • BAR Groups (NIA & CHARM) should identify an upcoming activity/event in their project • AAR Groups (2) should use the Treasure Hunt activity as their subject for review • Retrospect Group should tackle case study assigned by facilitator

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