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Medical and School Externships 2016

Explore opportunities for medical and school externships with guidance on finding in-state and out-of-state placements, contacting potential sites, application processes, and professionalism tips for a successful placement. Get practical advice and timelines to help secure the externship that aligns with your future career goals.

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Medical and School Externships 2016

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  1. Medical and School Externships2016 Part 2

  2. Externship Interest Form • Fill out form today if possible or at the latest by Monday, December 8. Please return completed form to Susan (Hedco 273). • For medical you must provide at least a first and second choice for geographic area and type of placement • Note any particular interests, circumstances, etc.

  3. How to find an in-state externship • Fill out externship form and indicate you would like a medical and/or school placement in the state. • Be as specific as possible. • Consider your professional future and what will best serve to get you the job you want following graduation. • Susan will review once all are in and start to make contacts.

  4. Timeline for In-state Externships • Schedule to meet with Susan by February 15 to identify sites that fit your expectations • Do not contact any site in Oregon – Susan will make first contact with Oregon sites to verify that they are taking a student from UO • Application process and deadlines vary depending on the site • Note that some application deadlines are not until summer 2014 (e.g., VA Portland)

  5. How to Find an Externship Out-of-State • Existing Contracts • Check infoCDS - There is a small number of out-of-state sites with whom we have a contract for both medical and schools. • New Contracts • Do a web search -- Look for geographical area you are interested in, then search for a hospital, SNF, rehab place that offers the type of services you are interested in (peds, adults, acute, outpatient, etc.) or a school district/EI agency. • If you want to do your externship in an area where you can stay with family/friends - - Ask your friends/family for names of hospitals, SNFs, school districts, etc.

  6. Timeline for Out-of-State Externship • New Contract • Research potential externship sites – please, do not contact site before you have met with Margit and Susan. • Margit and Susan will have two office hours next week to discuss details with anyone who is ready to make contact with a new site. This is especially important if you plan to contact a site over the December break. • Contact potential site during winter break or early winter term. • You will be responsible to make contact with site and • Identify contract person for Margit and Lindsay • Find out what the application process is

  7. Making Initial Contact for Out-of-State Placement • Medical externship >> first contact usually via phone. • Schools externship – first contact usually via email. • Contact Director of Special Ed or Director of Speech Services. • Create an email trial. • Some medical and school sites have a designated person for student placements. • Other medical sites >> try contacting one of the SLPs and find out who the person is you need to talk to • Must have a firm yes to move forward

  8. Making Initial Contact for Out-of-State Placement • Before you make phone call, familiarize yourself with • Objectives for Medical or School Externship Link to document or school externship (CDS 609\Sept. Exp. overview.doc; CDS 625 - 626\CDS 625\STUDENT TEACHING overview.docx)on infoCDS • Requirements to be met by the supervisor of the medical or school externship – Link to document on infoCDS for medical – info in the above document links for schools. • Once you have a contact, email the following information to Susan • Full name of the site with address • Phone number • Contact person – first and last name, title • E-mail address of the contact

  9. Application • Required by most medical and some schools. • Start building resume/cover letter(s) • Mostly via e-mail • letter/e-mail of intent; resume • Some require interview (in-person, via phone) • Many sites have specific requirements – Susan will review once assignment has been confirmed (usually fall term) • Additional immunizations • Drug screening • Health insurance • CPR for Health Care Providers • Criminal Background Check • Facility-specific training (e.g., HIPAA, bloodborne pathogens, electronic medical records)

  10. Professionalism: • First impressions are critical • No typos! • Tone of email/voicemail • Be pleasant, knowledgeable, and gently persistent • Placing an extern is not an obligation or first priority – it is something done in addition to a person’s full time job • Track all contacts • Keep a log • Who you spoke to, gist of conversation and next steps • Interview etiquette • Be on time • Smile • Dress appropriately • Project confidence • Do your research • No excuse with the internet • Read the notebook (with site descriptions) in records room • Have questions ready you would like to ask Externship placements are an important step to a job placement!

  11. Questions? • More information on infoCDS > Practicum > Off-campus Placements > Medical Externship • Or https://coe.uoregon.edu/cds/practicum-placements/medical-externship/medical-externship/

  12. SCHOOLS - Local placement how to (slide 1/1):(4J, Springfield, Bethel, South Lane, EC Cares and Lane ESD) • Sign-up on sheet today indicating to Susan that you would like a local placement. • Indicate any preferences – middle school, life skills, etc… • Placements will be made by the end of May for SE for next fall. • DO NOT contact local SLPs or schools yourself. • Certain protocols must be followed for them to host.

  13. SCHOOLS - Distance placement how to: (slide 2/4) • 3. Look on infoCDS to see if we have a current contract. • Can do this step in reverse order if you would like to know districts with contracts first. • COE handles all Oregon school districts. • CDS handles all others. • 4. Get contract person contact info. from the district and supply to Susan by March 1st. • Likely not the SLP or Director of Special Ed • Full name of the site, address, phone number, fax number, contact person – first and last name, and title, and the email address of the contact

  14. SCHOOLS - Distance placement how to: (slide 3/4) • 5. Check back with Susan regarding contract. • Be amazingly gracious to the team that works to put these in place – Margit/Lindsay/Lalla (SE Fall 11 24/13/5) (ST 12 24/15/4) • Needs to be in place by June 26th. If no contract by that date a local placement will be discussed. • 6. Once contract is in place – • SLP will be assigned by district • Confirm current ASHA CCC • Provide district with any required documentation • 7. If a Portland area district is preferred email specifics to Susan by January 1st (earlier is even better). • She will make all contacts and be in touch regarding placements. • It is not guaranteed a Portland area placement will be made but every effort will be put forward on your behalf.

  15. SCHOOLS - Distance Placement how to:(slide 4/4) • May have to complete other district specific trainings /requirements prior to starting. • 4j has several required on-line trainings

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