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Commercial Software Acquisition

Commercial Software Acquisition Transition from State Contract to GSA Schedule 70 and other Methods of Procurement May 12, 2005. Commercial Software Acquisition May 12, 2005 Agenda. Welcome / Meeting Overview Current Contract Status and Ending Dates

erica-monroe
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Commercial Software Acquisition

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  1. Commercial Software Acquisition Transition from State Contract to GSA Schedule 70 and other Methods of Procurement May 12, 2005

  2. Commercial Software AcquisitionMay 12, 2005 Agenda • Welcome / Meeting Overview • Current Contract Status and Ending Dates • Available Methods of Procurement for Specific Needs • Use of GSA Schedule 70 (PUR 7102 not Required) • Other Alternate Contract Sources (PUR 7102 Required) • Next Purchasing Directors Meeting Location / Time

  3. Current Contract Status and Ending Dates

  4. Current Contract Status and Ending Dates

  5. Current Contract Status and Ending Dates Complete Transition from State Term Contract By July 1, 2005 • Draft Memo from State Purchasing allowing use of GSA Schedule 70 for products not available on STC • Impact on Agencies • Time remaining prior to July 1, 2005 • Timing with end of year purchasing activity • Experience with use of GSA Schedule 70

  6. Commercial Software AcquisitionMay 12, 2005 Agenda • Welcome / Meeting Overview • Current Contract Status and Ending Dates • Available Methods of Procurement for Specific Needs • Use of GSA Schedule 70 (PUR 7102 not Required) • Other Alternate Contract Sources (PUR 7102 Required) • Next Purchasing Directors Meeting Location / Time

  7. Available Methods of Procurement • Maintenance on existing software licensesSingle Source posted based on embedded technologyBest value determination among three GSA 70 providersOther Alternate Source Contracts (PUR 7102 required)Obtain informal quotes below bid thresholdAgency Formal Solicitation

  8. Available Methods of Procurement • Additional licensing for existing softwareSingle Source posted based on embedded technologyBest value determination among three GSA 70 providersOther Alternate Source Contracts (PUR 7102 required)Obtain informal quotes below bid thresholdAgency Formal Solicitation

  9. Available Methods of Procurement • Purchase of new software productsBest value determination among three GSA 70 providersOther Alternate Source Contracts (PUR 7102 required)Obtain informal quotes below bid thresholdAgency Formal Solicitation

  10. Commercial Software AcquisitionMay 12, 2005 Agenda • Welcome / Meeting Overview • Current Contract Status and Ending Dates • Available Methods of Procurement for Specific Needs • Use of GSA Schedule 70 (PUR 7102 not Required) • Other Alternate Contract Sources (PUR 7102 Required) • Next Purchasing Directors Meeting Location / Time

  11. Use of GSA Schedule 70 What is Schedule 70?GENERAL PURPOSE COMMERCIAL INFORMATION TECHNOLOGY EQUIPMENT, SOFTWARE, AND SERVICES Federal Supply Service’s Group 70 Multiple Award Schedules (MAS) Contracts. The E-Government Act of 2002 allows state and local government to purchase INFORMATION TECHNOLOGY using GSA Schedule 70 Contracts.GSA70 authorized in Florida by 287.042(16), F.S.

  12. Use of GSA Schedule 70 Special Item Numbers (SIN) for software:132 32Term Software License - SUBJECT TO COOPERATIVE PURCHASING - Includes operating system software, application software, EDI translation and mapping software, enabled E-Mail message based products, Internet software, database management programs, and other software.132 33Perpetual Software License - SUBJECT TO COOPERATIVE PURCHASING - Includes operating system software, application software, EDI translation and mapping software, enabled E-mail message based products, Internet software, database management programs, and other software.132 34Software maintenance - SUBJECT TO COOPERATIVE PURCHASING - Includes maintenance of software.

  13. Use of GSA Schedule 70 • Request for Quotation (RFQ) is required among Schedule 70 VendorsCurrent IT Hardware and Consulting STC requires RFQCompetitive element of GSA MAS programBuyer must also follow the guidelines of F.A.R. 8.4How far can we take the F.A.R under Chapter 287?Must obtain three quotes from Schedule VendorsFollow on purchasing in F.A.R. pertains to Federal Agencies with signature authority for each AgencyBest Value Determination

  14. Use of GSA Schedule 70 • Best Value DeterminationRFQ must contain criteria in which best value is determinedPrice as single determining factorTotal Cost of Ownership (TOC) as determining factorOther factors to consider in quotation evaluationPast performance Technical qualifications or interoperability factors Any other factors that represent the key areas of importance and emphasis to be considered in the selection decision

  15. Use of GSA Schedule 70 • GSA Advantage and GSA E-LibraryDemonstrationLocate Cooperative Purchasing Vendors including contact information and resellers including MBE opportunitiesIdentify Products and Services to meet Agency IT requirements

  16. Use of GSA Schedule 70 • MyFloridaMarketPlaceDemonstrationHow to accurately enter information in Requisitions and Purchase Orders in MFMP

  17. Use of GSA Schedule 70 • Purchase Order RequirementsMust use the State of Florida Agreement for GSA Schedule PurchasesProper coding of P.O. including:Purchasing Code: U Alternate Contract SourceState Contract ID: 252-GSA-SoftwareMethod of Procurement: ITNInclude the GSA Contract numberStatement of Work if applicableDocumentation (attachments in MFMP) including the RFQ and resulting quotations highlighting the best value determination

  18. Commercial Software AcquisitionMay 12, 2005 Agenda • Welcome / Meeting Overview • Current Contract Status and Ending Dates • Available Methods of Procurement for Specific Needs • Use of GSA Schedule 70 (PUR 7102 not Required) • Other Alternate Contract Sources (PUR 7102 Required) • Next Purchasing Directors Meeting Location / Time

  19. Other Alternate Contract Sources (PUR 7102 Required) • Only the GSA Schedule 70 will be approved without prior approval from State Purchasing. Submit PUR 7102 prior to the utilization of:Western State’s Contracting Alliance U. S. Communities: GTSIOther State of Florida Agency contracts that include cooperative purchasing languageOther competitively procured government contracts that include cooperative purchasing language

  20. Commercial Software AcquisitionMay 12, 2005 Agenda • Welcome / Meeting Overview • Current Contract Status and Ending Dates • Available Methods of Procurement for Specific Needs • Use of GSA Schedule 70 (PUR 7102 not Required) • Other Alternate Contract Sources (PUR 7102 Required) • Next Purchasing Directors Meeting Location / Time

  21. Purchasing Directors’ MeetingNext Meeting Time: 3:00 pm to 5:00 pm Date: Thursday, June 9, 2005 Location: TBD

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