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Administrative Module

Administrative Module. Customise FirstSearch to fit your local requirements. Passwords and Timeouts. System Password Administrative Password Session and Full Text Timeouts. Databases. Control access to databases Customize topic areas. Searching. Default Search mode

erich-hester
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Administrative Module

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  1. Administrative Module Customise FirstSearch to fit your local requirements

  2. Passwords and Timeouts • System Password • Administrative Password • Session and Full Text Timeouts

  3. Databases • Control access to databases • Customize topic areas

  4. Searching • Default Search mode • Basic, Advanced, Expert • Turn Related Searches feature off • Cross-database searching • Search 1,2, or 3 databases

  5. Full Text • Set full text passwords • Set full text access by database • Set full text delivery to e-mail only

  6. Holdings Displays • Set default, regional or group display • Enable “All Holdings” display

  7. Interlibrary Loan Link • Enable ILL access • for entire service • for individual databases • Indicate where requests will go: • to review file for checking • to lenders via ILL Direct Request • Select and edit ILL request form

  8. Your Library • Add library’s logo • Link to library’s OPAC • Uses static URL • If OPAC has ISBN/ISSN indexes, link directly to record in OPAC

  9. Documentation • Online Help • ‘Managing the OCLC FirstSearch Service’ • section 4 - Customize FirstSearch • Online at http://purl.org/oclc/fs-mng • ‘New Administrative Module Reference Guide’: • http://www.oclc.org/firstsearch/documentation/ adminref/index.htm

  10. Logon Procedure • Open browser • Type URL (or select from bookmarks) http://firstsearch.oclc.org/admin • Enter authorization • Enter administrative password

  11. Administrative Logon Screen http://firstsearch.oclc.org/admin

  12. Usage Statistics

  13. Why do you need statistics? • Monitor system capacity • Monitor database use • Assess value • Demonstrate value • Plan future purchases • Do we need more simultaneous logons?

  14. Types of Report • Overview • Sessions, Turnaways, Searches, Port usage • Searches Used • Searches by database, 6 month summary • Simultaneous Usage • Logons, Searches, Port usage, Turnaways - by database for one month only • Full Text Used

  15. Levels of Report Available • Consortium • Subgroup • Institution • Authorization

  16. National Library of the Czech Republic Moravian Library, Brno State Research Library, Olomouc Remaining 7 State Research Libraries Ceske Budejovice Pilsen Kladno Usti Nad Labern Hradec Kralove Liberec Ostrava 3 ports 1 port 1 port 5 ports shared Access levels

  17. Documentation • Online Help - Glossary • ‘Managing the OCLC FirstSearch Service’ • section 9 - ‘Monitor your library’s FirstSearch usage’ • Online at http://purl.org/oclc/fs-mng

  18. Accessing Usage Statistics • Accessible via the Web athttp://www.stats.oclc.org • Enter authorization • Enter administrative password

  19. http:/www.stats.oclc.org

  20. Questions?

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