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Virginia Radioactive Materials Program (RMP) Agreement State Transition Meetings

Learn about the Virginia Radioactive Materials Program's transition and key regulations, fees, licenses, and updates. Contact us for more information.

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Virginia Radioactive Materials Program (RMP) Agreement State Transition Meetings

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  1. Virginia Radioactive Materials Program (RMP) Agreement State Transition Meetings

  2. Introduction • Welcome • Purpose of meeting • Facilities • Completed by 12 pm?

  3. Who is the RMP? The RMP is part of the Division of Radiological Health, which is part of the Office of Epidemiology. The RMP consists of 4 radiation safety specialists, one administrative assistant and one director. Currently two specialists (Charles Coleman and VACANT) and the director (Mike Welling) work in the Richmond office, one specialist works out of home in Yorktown (Beth Schilke) and one specialist works out of home in Bristol (Kim Gilliam).

  4. Contact Information • Main line: 804-864-8150, toll free: 800-468-0138 • Fax: 804-864-8155 • Mike Welling: 804-864-8168 • Charles Coleman: 804-864-8156 • Beth Schilke: 757-886-2835 • Kim Gilliam: 276-669-2431 • Website: http://www.vdh.virginia.gov/epidemiology/radiologicalhealth/index.htm • Emergency (VEOC) 804-674-2400, 800-468-8892

  5. Status of Agreement State Application • 12VAC5-481 finalized on 9/20/06 • 12VAC5-481 revisions finalized on 6/12/08 • The final application was delivered to the NRC on 6/16/08. • 12VAC5-481-451 (IC and Fingerprinting) finalized on 10/3/08 • 12VAC5-490 (Licensing fees) finalized on 3/4/09 • Completed documents: • Regulatory Guides (VAREGs) • Applications • Licenses • Procedures • Forms • Agreement date is set for March 31, 2009.

  6. 12VAC5-481 Virginia Radiation Regulation • Part I (General Provisions): Sections 10-240 • Part III (Licensing): Sections 380-590 • Part IV (Standards for Protection Against Radiation): Sections 600-1161 • Part V (Radiation Safety Requirements for Industrial Radiographic Operations): Sections 1170-1570 • Part VII (Use of Radionuclides in the Healing Arts): Sections 1660-2080

  7. 12VAC5-481 Virginia Radiation Regulation (cont) • Part X (Notices, Instructions and Reports to Workers: Inspections): Sections 2250-2320 • Part XII (Licensing and Radiation Safety Requirements for Irradiators): Sections 2660-2940 • Part XIII (Transportation): Sections 2950-3130 • Part XIV (Well-Logging): Sections 3140-3370 • Part XVII (Schedules): Sections 3680-3780

  8. VA Regs vs. NRC Regs • There is virtually no difference between 12VAC5-481 and 10 CFR. Our regulations are written against a compatibility standard which the NRC reviews and comments on. • Certain portions of 12VAC5-481 incorporate 10 CFR by reference, which means 10 CFR is the regulation licensed and inspected against. • IR Sections: • Part III (Licensing) • Part IV (Standards) • Part VII (Medical) • Part XII (Irradiators)

  9. VA Regs vs. NRC Regs (cont) • Agreement states have 3 years from a 10 CFR amendment to include into state regulations. • In 2011 we plan to amend 12VAC5-481 and replace the 10 CFR references with actual verbiage. • This revision will go through a public comment period. • All revisions are on the Virginia Town Hall website at: http://www.townhall.virginia.gov/L/ViewBoard.cfm?BoardID=58

  10. VA Regs vs. NRC Regs (cont) • One major difference is with Increased Controls and Fingerprinting. Virginia has become the first state to put these requirements into their regulations instead of using a license condition or order. They can be found in 12VAC5-481-451. • The NRC order and documents are no longer applicable.

  11. 12VAC5-490 FEES • The fee schedule has been approved and will be effective on March 4, 2009. • The fees are all less than NRC’s, some more than others. • Billing: • An initial bill will be sent out on April 1, 2009. This bill will cover the period from April 1, 2009 until the month and date of your license expiration. It will be prorated at our cost and the number of days. If you have specific questions you may contact me. • Another bill will be issued 60 days prior to the expiration month of your license. This will be your annual bill which covers the next calendar year. • Some of you will be receiving a refund from the NRC. If you have questions on your NRC billing please contact Shirley Crutchfield at 301-415-6097 or shirley.crutchfield@nrc.gov.

  12. 12VAC5-490 FEES (cont) • Examples of annual license fees • Medical $3750 • Industrial Radiography $3000 • Portable Gauge $1000 • XRF $250 • Academic $1000 • R&D $1500 • No fee for amendments $0

  13. LICENSES • On March 31, 2009 the NRC license and file will be delivered to the RMP. This will be approximately 380 licenses. • On March 31, 2009 the NRC license and Virginia license become one license. • A new license with a new license number will be issued during next amendment or renewal. The expiration date will be based upon the NRC license expiration date.

  14. LICENSES (cont) • NARM only licensees will also be issued a new Virginia license with a new license number. There are approximately 50 NARM only licenses. • Virginia has developed specific license type applications. Each application allows for committing to procedures in the regulatory guides. • A regulatory guide for each license type has been created based upon the NRC NUREGs.

  15. LICENSES (cont) • Renewals will be good for 5 years. • Applications and reg guides will be available on our website. • The NRC has asked licensees with temporary jobsite authorization if they need to split the license and maintain an NRC and Virginia license.

  16. INSPECTIONS • After March 31, 2009 inspections will be performed by RMP only. • Inspections will follow the performance based process. • The inspection timeframe will follow the NRC’s, for example 1 year for radiographer’s, 3 years for medical and 5 years for portable gauges.

  17. INSPECTIONS • Inspections will be unannounced for routine inspections. • Special inspections, i.e.; broad scope, incident response may be announced. • There will be no inspection fees. • The inspector may make recommendations during the inspection.

  18. EMERGENCY RESPONSE • Notifications required under 12VAC5-481 should be made to the RMP Richmond office at 804-864-8150 or 800-468-0138 during normal business hours. • Notifications after hours need to call the Virginia EOC at 804-674-2400 or 800-468-8892. • Written reports shall be mailed to Radioactive Materials Program, 109 Governor Street, Room 730, Richmond, VA 23219.

  19. SOUTHEAST COMPACT COMMISSION • The Southeast Compact sent out letters regarding waste disposal. • The Southeast Compact has no jurisdiction over Virginia licensees. • The Southeast Compact has jurisdiction on how waste is disposed of in our compact. • Currently there is no waste disposal site in our compact since the Barnwell facility was closed to anyone not in the Mid-Atlantic compact.

  20. QUESTIONS? • Please contact us anytime if you have any questions regarding the transition and future actions.

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