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IPEDS Workshop Agenda

IPEDS Workshop Agenda. Staff Introductions Notes from 2013-14 Data Collection 2014-15 Data Collection Calendar Changes for 2014-15 and 2015-16 Data Collection Resources Reminder News About Data Dissemination & Data Use Tools Beyond collection and dissemination. Meet the IPEDS Team.

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IPEDS Workshop Agenda

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  1. IPEDS Workshop Agenda • Staff Introductions • Notes from 2013-14 Data Collection • 2014-15 Data Collection Calendar • Changes for 2014-15 and 2015-16 Data Collection • Resources Reminder • News About Data Dissemination & Data Use Tools • Beyond collection and dissemination

  2. Meet the IPEDS Team

  3. Staff at NCES • Ross Santy, Associate Commissioner, Administrative Data Division • Richard Reeves, Branch Chief, Postsecondary Administrative Data Branch • Samuel Barbett, Data Quality & Dissemination Team Lead • Jan Plotczyk, Data Collection Team Lead

  4. Staff at NCES • Alison Deigan: Graduation Rates, Outcome Measures, Human Resources; Data Integration • Gigi Jones: Student Financial Aid, Institutional Characteristics; Data Feedback Report; Data Integration • Tara Lawley: Admissions; Research and Development; Training • Bao Le: Finance, Fall Enrollment, Academic Libraries; Indicators, Publications • Andrew Mary: Completions; CIP; Publications • Jie Sun: SAS programming • Peter Oldershaw (Temporary): Data tools consultant

  5. IPEDS Contractor Staff • RTI International • John Riccobono, Vice President, Education & Workforce Dev • Dan Pratt, Director, Center for Education Surveys • Janice Kelly-Reid, IPEDS Project Director • Jamie Isaac, Associate IPEDS Project Director, Help Desk Mgr • Association for Institutional Research (AIR) • Randy Swing, Executive Director • Christopher Coogan, Chief of Staff • Eric Godin, Associate Director of Education • IT Innovative Solutions Corp (INOVAS) • MohamadSakr, Vice President • Bongjun Lee, Collection Systems Manager

  6. Notes from2013-14 Data Collection

  7. Winter Collection Extended • Winter Collection was extended this year due to inclement weather

  8. Reporting Noncompliance As of 10/2012, the fine amount for IPEDS reporting noncompliance has increased The regulations permit a fine of up to $35,000 for each violation of any provision of Title IV, or any regulation or agreement implementing that Title Increased from $27,500 Remember, noncompliance encompasses both timely and accurate reporting

  9. Response Status • Keyholder close date was last Wed, 4/9 • Help Desk is now working with KHs who did not lock on time • One Last Chance • Minor edit problems • Coordinator close date is next Wed, 4/23 • Sorry about the timing of this meeting

  10. One Last Chance Policy • Allows institutions one chance to submit data after the deadline • After due date, Help Desk contacts institutions that have not already used OLC • They are given 2 weeks • Help Desk enters, edits, works w/ keyholder to get data clean and locked

  11. OLC • Institutions that have used OLC are not contacted • If institution contacts Help Desk, they are given 24 hours to submit the data • Most institutions using OLC are non-coordinated, so thanks!

  12. IC and SFA changes • Cost of Attendance (COA) data for prior years moved to the SFA component from IC • Moved to improve the calculation of average net price of attendance • KHs can revise/verify COA data at the same time they submit finaid data on SFA and see the net price calculation • No revisions in Prior Year Revision System

  13. Moved GR and GR200 • GR and GR200 joined the SFA component in the Winter data collection • Suggestions from TRP 20 (November 2007) indicated that institutions should be able to report these data by early February • Institutions were able to meet new due date • Allows NCES to provide graduation rates data to legislators, policy makers, students, and data users earlier

  14. HR • 2012: New format + SOC = huge challenge • What we learned: • SOC was not designed with postsecondary education in mind • KHs had many issues with interpreting screens, instructions • What we did: • A quick NPEC project to make suggestions for improvement – some great ideas which we implemented for 2013 • Clarified screens, rewrote instructions, new FAQs • Please note: there were NO changes in reporting for 2013-14; all work on instructions was done to provide CLARIFICATION

  15. Postsecondary Teachers • No more Postsecondary Teachers terminology – too confusing • We’ve returned to the old terminology: • Instructional staff, includes: • Primarily instruction • Instruction combined with research, public service • Research staff • Public Service staff

  16. Renamed Some Categories New: Community, Social Service, Legal, Arts, Design, Entertainment, Sports, and Media Occupations (21-0000 + 23-0000 + 27-0000) Old: Community Service, Legal, Arts, and Media Occupations New: Student and Academic Affairs and Other Education Services Occupations (25-2000 + 25-3000 + 25-9000) Old: Other Teaching and Instructional Support Occupations New: Library and Student and Academic Affairs and Other Education Services Occupations (25-4000 + 25-2000 + 25-3000 + 25-9000) Old: Library and Instructional Support Occupations

  17. More Clarifications • One contract type category has been expanded: • New: Multi-year or continuing or at-will contract • Old: Multi-year contract • See the instructions for the NEW Key Reporting Concepts section -- basic reporting concepts that will assist you in completing the HR component • SOC codes added to screens

  18. How can you help? • Please continue to let us know if you identify additional issues you are struggling with • The SOC 2018 Revision process is underway! • NCES has proposed changes that will help better align the SOC with postsecondary education, particularly in the areas of academic and student affairs

  19. 2018 SOC Revision • How you can get involved: • Submit comments to the Federal Register notice slated to be published in early 2014 • Let your voices be heard and make suggestions about how the SOC can be improved and updated to better reflect the occupations at postsecondary institutions

  20. Important Concepts: SOC Occupational Hierarchy • 23 Major occupational groups • 97 Minor occupational groups • 461 broad occupations • 840 detailed occupations • For example: • Major Group 25-0000 Education, Training and Library Occupations • Minor Group25-1000 Postsecondary Teachers • Broad Occupation 25-1060 Social Science Teachers, Postsecondary • Detailed Occupation 25-1064 Psychology Teachers, Postsecondary

  21. Important Concepts: Key SOC Classification Principles • Principle 2: Classification is based on work performed • Occupations are classified based on work performed and, in some cases, on the skills, education, and/or training needed to perform the work at a competent level. • Principle 9: Collectability • The U.S. Bureau of Labor Statistics and the U.S. Census Bureau are charged with collecting and reporting data on total U.S. employment across the full spectrum of SOC major groups. • Thus, for a detailed occupation to be included in the SOC, either the Bureau of Labor Statistics or the Census Bureau must be able to collect and report data on that occupation.

  22. Suggesting New or Revised Occupations • Provide specific information on the nature of the work performed – this is the most important type of information! • Include specific activities and tasks • Indicate which activities and tasks are required of all workers in the occupation

  23. Keep in Mind • How the work performed is distinct from that of other detailed SOC occupations. • For example, why shouldn’t academic and student affairs professionals be classified under 11-9099, Education Administrators, Other or 21-1012, Educational, Guidance, School, and Vocational Counselors? What makes their duties and responsibilities distinct?

  24. Resources • SOC Website: www.bls.gov/SOC • Stay tuned for updates in This Week in IPEDS

  25. General System Notes Can now have 7 additional users; more in the future Adding Library Contact info this spring so we can communicate with those folks

  26. A New Way for Us to Communicate • Ticker tape banner messaging • Joins • Message Center • Pop-up boxes • Specialized emails • TWII

  27. New Coordinator Tools, Reports • Tools • Added ‘Fatal error export’ option to the ‘Export Caveats, Edits, Etc.’ page • Reports • ‘New user and veteran user' selection in the 'New User List' page under the reports menu • ‘Institution status of the reporting method' to the existing 'Institution status per sector/State' page under the reports menu. • ‘Institution Used One last chance' under the reports menu.

  28. 2014-15 Data Collection Collection Calendar

  29. 2014-15 Data Collection Calendar

  30. Registration Review Date • Register by August 27 – coordinators, too! • If a keyholder has not registered as of this date, a letter will be sent to the CEO requesting appointment of a new keyholder • If coordinators don’t register, we have to hunt you down. Only registered coordinators are invited to this conference….

  31. Prior Year Revision (PYR) System • Survey components will be open for revision during their regular data collection period • EXCEPT: Fall components will open on 9/10 instead of 9/3 • Revise cost of attendance data on IC or any SFA data through current year SFA, NOT in PYR • For next year only, revise Admissions data through IC in both Fall and Winter

  32. Other Important Dates • Update Registration Contact information • 8/6/14 – 7/17/15 • Update Institution Identification information • 8/6/14 – 6/1/15 • Upload Custom Comparison Group for 2015 Data Feedback Report • 1/5/15 – 7/17/15

  33. Changes to Data Collection for 2014-15 and 2015-16

  34. 2014-15 and 2015-16 Changes • Have been approved by the Office of Management and Budget (OMB) for implementation in 2014-15 and 2015-16 • The following information has been posted in Data Provider Center (DCS login screen) and DCS Help menu: • Description of changes • Screens and instructions (survey materials)

  35. Origins of Changes • TRP: Academic Libraries, 8/11 • TRP: Data on Veterans, 11/11 • TRP: Alternate Measures of Student Success, 2/12 & 10/12 • TRP: Finance, For-profit Institutions, 8/12 • TRP: Data Collection Calendar, 11/07 • NCES, public comments

  36. Preview Year • Preview year for 2014-15 changes will be 2013-14 • Preview year for 2015-16 changes will be 2014-15, BUT the information is already posted

  37. Changes for 2014-15

  38. Add to IC – Veterans • Which of the following are available to veterans, military service members, or their families? • Post-9/11 GI Bill, Yellow Ribbon Program • Credit for military training • Dedicated point of contact for support services for veterans, military service members, and their families • Recognized student veteran organization • Member of Servicemembers Opportunity Colleges • URL for tuition policies specifically related to veterans and military service members

  39. IC - Veterans

  40. Add to IC – SQ for AL • Screening question for academic libraries data: • What are your annual total library expenditures? • If annual total library expenditures = 0 there is no additional reporting • If annual total library expenditures >0, institution will submit the new Academic Libraries component

  41. AL Screening Question

  42. Delete from IC – Early Fall Ests. • Early Fall Enrollment Estimates • Full-time and part-time undergraduate students • First-time undergraduate students • Graduate students • Why? • Data are not of particularly good quality • Source of confusion in Data Center • Evidence that they’re not widely used

  43. Move from IC to ADM • Delete the items that collect admissions information from IC, and create a separate small component in the Winter collection • SQ will remain on IC (Do you have an open admissions policy?) • New component will be collected only from institutions that do not have an open admission policy • Moving these items to Winter will mean all institutions can report data for the most recent fall period

  44. Add to SFA – Veterans • Post-9/11 GI Bill benefits: • Number of undergraduate and graduate students receiving benefits • Total dollar amount of tuition and fee benefits awarded to them through the institution • DoD Tuition Assistance: • Number of undergraduate and graduate students receiving • Total dollar amount of awarded to them through the institution

  45. SFA - Veterans

  46. Admissions (ADM) • Newly separated component in Winter • Admissions items from IC – nothing new

  47. ADM – Admissions Requirements • Admissions requirements (required, recommended, neither required nor recommended, don’t know): • Secondary school GPA • Secondary school rank • Secondary school record • Completion of college-preparatory program • Recommendations • Formal demonstration of competencies (e.g., portfolios, certificates of mastery, assessment instruments) • Admission test scores • SAT/ACT • Other test (ABT, Wonderlic, WISC-III, etc.) • TOEFL

  48. ADM – Counts • Number of first-time, degree/certificate-seeking students in the following categories. For each category, report men, women, and total as available • Number of applicants • Number of admissions • Number (of admitted) that enrolled full-time • Number (of admitted) that enrolled part-time

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