IPEDS Workshop

1. IPEDS Workshop SHEEO/NCES Network Conference May 8-10, 2007 St Petersburg FL National Center for Education Statistics

2. Agenda • 2006-07 and Noncompliance • 2007-08 • Help Desk report • AIR report • New IPEDS website • New PAS & DAS • Data Feedback Report and ExPT • Finance • Upcoming Reports and TRPs • Other NCES projects of interest National Center for Education Statistics

3. Acronyms Used PPA = Program Participation Agreement FSA = Office of Federal Student Aid KH = keyholder HD = Help Desk TRP = Technical Review Panel OMB = Office of Management & Budget National Center for Education Statistics

4. IPEDS Survey Components • Institutional Characteristics (IC) • Completions (C) • Human Resources (HR) • Enrollment (EF) • Graduation Rates (GRS) • Student Financial Aid (SFA) • Finance (F) National Center for Education Statistics

5. IPEDS Data Tools • COOL – College Opportunities Online Locator • ExPT – Executive Peer Tool • PAS – Peer Analysis System • DCT – Dataset Cutting Tool • DAS – Data Analysis System National Center for Education Statistics

6. 2006-07 data collection National Center for Education Statistics

7. Spring collection • Closed 2 days later than scheduled due to Dept of ED network problems on 4/17 • HD and survey directors currently doing QC National Center for Education Statistics

8. Data collection system rewrite For 2006-07, using .NET and SQL2005 New technology, allowed us to achieve increased efficiencies and do more cool stuff Thanks for your patience as we went operational National Center for Education Statistics

9. Noncompliance update National Center for Education Statistics

10. Mandatory reporting of IPEDS Reporting IPEDS is mandatory for all institutions with PPA with US Dept of ED for Title IV federal student financial aid Since 2002-03, FSA has been enforcing this with fines, warnings Penalties for noncompliance include Fine of up to $27,500 per violation Institution’s eligibility to participate in Title IV programs can be suspended National Center for Education Statistics

11. FSA Noncompliance Actions: Total Fines Assessed National Center for Education Statistics

12. FSA Noncompliance Actions: Institutions Fined, Warned National Center for Education Statistics

13. IC = 2 C = 1 HR = 1 EF = GRS = SFA = F = 2006-07 Nonresponse:# of Institutions National Center for Education Statistics

14. Followup • Unfortunately, it takes a lot of work to make these low numbers happen • We are doing a lot of followup, during and after collections • Accepting data 2 wks after close • This summer, we’ll send letter to CEO and KH of institutions that have had their one and only second chance National Center for Education Statistics

15. 2007-08 data collection National Center for Education Statistics

16. Proposed changes for 2007-08 Initial Federal Register notice placed January 24, 2007 which began a 60-day comment period through March 26 On March 8, second notice in Fed Reg was posted that read… National Center for Education Statistics

17. March 8 Notice • “The Department has received comments regarding some of the new questions included for the first time in this proposed IPEDS Information Collection Request (ICR). The Secretary has taken these comments into consideration and decided to revise the proposed collection by removing some of the new items proposed for this annual data collection.” National Center for Education Statistics

18. NEW proposed changes for 2007-08 • Another Federal Register notice will be posted beginning another 30-day comment period (soon) • Most changes would be optional for 2007-08 and mandatory for 2008-09 • No race/ethnicity changes for 2007-08 included in changes sent to OMB National Center for Education Statistics

19. Institutional Characteristics • Institutional identification: • Collect website addresses for admissions and financial aid offices, instead of phone numbers National Center for Education Statistics

20. Institutional Characteristics • Part C, Admissions Requirements & Services • Add question: Does your institution have an online application? If yes, provide URL. Link will be added to COOL website. National Center for Education Statistics

21. Institutional Characteristics • Part C, Admissions Requirements & Services • Eliminate option to choose admissions reporting year; admissions information reported for current academic year only • If approved by OMB, will be mandatory in 2007-08 National Center for Education Statistics

22. Enrollment • Parts E & F, 12-month Unduplicated Count and Instructional Activity • Remove from the Enrollment component collected in winter and spring, and create new component (E12) to collect these data in the fall • No changes to data collected, only to collection in which they appear • If approved, will be mandatory in 2007-08 National Center for Education Statistics

23. Enrollment • Part G, Retention Rates • Rather than collect only the rates for full-time and part-time students, collect the numerator and denominator and have the system calculate the rates National Center for Education Statistics

24. Graduation Rates • Sections V and VI, students receiving athletically related student aid • Eliminate these sections from IPEDS GRS • Institutions will no longer be required to report these data to IPEDS, but will still be required to disclose these data, per SRK • Add item to report URL used for disclosure National Center for Education Statistics

25. XML upload option Currently working with Postsecondary Education Standards Council (PESC) on XML data upload option for 2007-08 IPEDS Will be another data submission option, along with keying data into screens fixed file upload key value file upload National Center for Education Statistics

26. http://pesc.org/ • Non-profit, community-based, umbrella association of colleges and universities; professional and commercial organizations; data, software and service providers; and state and federal government agencies • Mission is to lead the establishment and adoption of data exchange standards in education • Michael Sessa, Executive Director (3:10 today) National Center for Education Statistics

27. PESC and IPEDS • Currently developing schemas • Working with PESC Change Control Board • Holly Hyland, Dept of ED • Bruce Marton, U of TX at Austin • On track to release specs on Aug 1 National Center for Education Statistics

28. XML upload First step: tackle Human Resources (HR) component survey The most complicated Has the most cross-section dependencies The other survey components will then fall into place National Center for Education Statistics

29. Instr. IRPS National Center for Education Statistics

30. <Institution> is a group of elements and UnitID attribute <Institution> <EAP> <Salaries> <Staff> <HrDegreeGranting> element is a sequence of <Institution> elements <HrDegreeGranting> 1 <Institution> <Institution> 2 <Institution> 3 <Institution> National Center for Education Statistics

31. <EmployeesByAssignedPosition> is a group of elements <EmployeesByAssignedPosition> <TimeStatus> <MedicalStatus> <PrimaryFunction> <FacultyStatus> <Count> 1 National Center for Education Statistics

32. <Salaries> <FullTimeInstructionalStaffSalaries> <FullTimeInstructionalStaffBenefits > < FullTimeInstructionalStaffSalaries> is a sequence of < FullTimeInstructionalStaffBenefits > is a sequence of FullTimeInstructionalStaffSalaries FullTimeInstructionalStaffBenefits <ContractLength> <ContractLength> <FringeBenefits> <FacultyStatus> <AcademicRank> <Count> <Gender> <Amount> <Count> <Amount> • <Salaries> is a sequence of group of • <FullTimeInstructionalStaffSalaries> • <FullTimeInstructionalStaffBenefits> 2 <Amount> National Center for Education Statistics

33. A group of elements <Staff15orMore> is a sequence of <PrimaryFunction> • <Staff> is a choice of • <Staff15orMore> • <StaffLess15> elements <SalaryRange> <Staff15orMore> <RaceEthnicity> <FullTimeIRPSbyFacultyStatus> <Gender> <Staff> <FullTimeIRPSbyContractLength> <Count> <Staff15OrMore> <FullTimeProfessionalStaffbyPosition> <StaffLess15> <FullTimeNonProfessionalStaffbyPosition> A group of elements <FullTimeIRPSNewHires> A group of elements <FacultyStatus> <ContractLength> <AcademicRank> <RaceEthnicity> <SalaryRange> A group of elements <RaceEthnicity> <Gender> <FacultyStatus> <Gender> <Count> <RaceEthnicity> <Count> <Gender> <Count> 3 National Center for Education Statistics

34. <xs:complexType name="StaffType"> <xs:sequence> <xs:choice maxOccurs="1"> <xs:sequence maxOccurs="unbounded"> <xs:element name="Staff15orMore" type="Hr15orMoreType" minOccurs="0" /> </xs:sequence> <xs:sequence maxOccurs="unbounded"> <xs:element name="StaffLess15" type="FullTimeIRPSbyContractLengthType" /> </xs:sequence> </xs:choice> </xs:sequence> </xs:complexType> <xs:complexType name="HrInstitution"> <xs:all > <xs:element name="Salaries" type="SalariesSectionType" minOccurs="0" /> <xs:element name="Staff" type="StaffType" minOccurs="0"/> <xs:element name="EmployeesbyAssignedPositions"> <xs:complexType> <xs:sequence maxOccurs="unbounded" minOccurs="0"> <xs:element name="EmployeesbyAssignedPosition" type="EmployeesbyAssignedPositionType" minOccurs="1" /> </xs:sequence> </xs:complexType> </xs:element> <xs:element name="Caveat" type="xs:string" minOccurs="0" /> </xs:all> <xs:attributeGroup ref="InstitutionAtrGrp"/> </xs:complexType> <xs:element name="HrDegreeGranting" > <xs:complexType> <xs:sequence minOccurs="1" maxOccurs="unbounded"> <xs:element name="Institution" type="HrInstitution" maxOccurs="unbounded" minOccurs="1" /> </xs:sequence> </xs:complexType> </xs:element> DRAFT National Center for Education Statistics

35. Sample Element National Center for Education Statistics

36. Collection schedule2007-08 National Center for Education Statistics

37. Registration National Center for Education Statistics

38. Fall Collection National Center for Education Statistics

39. Winter Collection National Center for Education Statistics

40. Spring Collection National Center for Education Statistics

41. Additional Notes • Ideas for comment: • Keep Enrollment, Finance open between Winter and Spring collections • Close Enrollment, Finance for last week of Winter collection National Center for Education Statistics

42. Followup schedule Email to KH (collection open) Open Letter to CEO (no registered KH) Close – 4wks Email to KH (no data) Close – 4wks Phone to CEO (no registered KH) Close – 3wks Phone to CEO/KH (no data) Close – 2wks Email to KH (no data, not locked) Close – 2wks Email to KH (no data, not locked) Close – 1wk National Center for Education Statistics

43. Race/ethnicity National Center for Education Statistics

44. Race/ethnicity Proposed Dept of ED guidance on Maintaining, Collecting, and Reporting Data on Race and Ethnicity posted in Federal Register 8/7/06 For implementing 1997 OMB standards Public comment period ended 9/21/06 TRP held in November Final guidance will be posted (when???) National Center for Education Statistics

45. First-professional degree classification National Center for Education Statistics

46. First-professional degree classification After 2 TRPs and 2 suggestion postings and 2 comment periods… Plan posted: http://nces.ed.gov/ipeds/whatsnew.asp National Center for Education Statistics

47. Here’s the plan: Eliminate First-professional degree category Report in appropriate degree level category: Master’s degrees Doctor’s degrees – research/scholarship Doctor’s degrees – professional practice Doctor’s degrees – other National Center for Education Statistics

48. Here’s the plan (cont): Eliminate First-professional certificate category Report in Postmaster’s certificate category National Center for Education Statistics

49. Possible Implementation National Center for Education Statistics

50. Help Desk Report National Center for Education Statistics