A Primer on Yavapai Library Network Membership

1. Prepared for: Yavapai County Charter School Association A Primer on Yavapai Library Network Membership Presented by: Corey Christians, YLN Manager

2. What is the Yavapai Library Network (YLN)? The Yavapai Library Network is a countywide consortium of academic, public, school, and special libraries. Its purpose is to provide Yavapai County residents with quality library services, information, and materials.

3. YLN Profile Currently home to thirteen school libraries including Beaver Creek, Camp Verde, Chino Valley, Humboldt, and Prescott School District libraries as well as the Orme School of Arizona Library. There is also one joint-use library. Home to five academic libraries and twenty-one public libraries. Hosts eight special collections.

4. YLN Profile Cont… Total Items available: 1,204,407 School library items: 209,366 Avg. items per K12 lib: 16,105 Total Items Circulated*: 1,885,645 School Items circulated*: 148,913 Items shared between YLN libraries in FY12: Total YLN Items shared: 238,832 YLN Items borrowed by K-12 libraries: 6,124 *Does not include Renewals

5. YLN Library Services Integrated Library System (ILS) Administration and support • Access to the most popular enterprise-class ILS • Access to the VuFind catalog • 24x7 support • 3 dedicated staff members • Regular updates/upgrades applied off-hours • Purchase of a new ILS included in membership • Data center designed to maximize uptime

6. YLN Library Services Radio-Frequency Identification Services (RFID) • Inventory scanner can be checked out • Equipment installation services • RFID tags included in membership at no cost • RFID conversion equipment for use with barcoded items Access to materials • Access to 1.2 million items • Access to 100,000 ebooks • Central sorting of items

7. YLN Library Services Access to subscription databases • Mango languages • Learnatest • Remote authentication with the library’s subscription databases Access to many training opportunities • In-service training available • Staff Training Available • Information-sharing usergroups • Mailing lists • Online portal for information

8. YLN School-Specific Services • Built-in Accelerated Reader search • Student Information System automated transfer • Library card printing services at no cost • Grant partnership opportunities with public libraries

9. Membership Responsibilities • Must share collection of items • Pickup/drop-off items at the transit center • Attend committee/user group meetings • Pay membership dues • Sign a membership contract • Providing adequate bandwidth to access YLN services • Providing technology that supports YLN services • Provide compatible item barcodes

10. Financial Obligations • All YLN operational expenses (about $400,000) is paid for by the Yavapai County Free Library District • YLN members are responsible for a capital reserve “sinking fund” • Obligation determined via formulary • Variables are constant while amounts fluctuate • Item transportation costs • Startup Costs

11. YLN Formula

12. YLN Formula

13. Formulary Example - AJS Core Access (25%): $1093.75 Staff (20%): 1 (0.694%): $242.75 Circulation (28,308) and Holds (1411): 29,719 (1.152%): $403.07 Transits: 1406 (0.594%): $259.97 Items (13,000)and Users (968): 13,968 (1.069%): $187.04 Total: 1.249% of $175,000 = $2,168.48

14. Formulary Example - PMH Core Access (25%): $1093.75 Staff (20%): 1 (0.694%): $242.75 Circulation (6,539) and Holds (384): 6,923 (0.268%): $93.89 Transits: 309 (0.131%): $57.11 Items (10,270)and Users (785): 11,055 (0.846%): $148.03 Total: 0.935% of $175,000 = $1,635.53

15. YLN Assessment

16. Startup Costs • A computer that will support Symphony • A barcode scanner • Bibliographic data entry • Student data entry • 14-digit codabar barcodes if necessary • Library cards if necessary • RFID tag placement (tags are included) • RFID Antennae (if desired) • Cost to add library into Symphony

17. Costs Versus Benefits • Every dollar spent equals nearly seventeendollars worth of services for school libraries • This equates to $23,300 expended for $388,800 worth of services • 100% of funds expended will eventually go back to the libraries • The opportunity to get other donations from other YLN members • Existing resources are leveraged to access greater resources • New services added at no cost

18. Services Coming Soon • Zinio Digital Magazines • Hundreds of magazines • Provided County-wide to all libraries • Universal Class • Over 500 online classes available • Approved by the International Association for Continuing Education and Training • Earn Continuing Education credits • Courses are self-paced • Example courses include ESL Grammar and Writing, Autism 101, Applied Behavior Analysis Strategies for Teachers, and How to Be a Substitute Teacher • The ability to send notices via text message

19. Contact Information Corey Christians Library Network Manager Yavapai Library Network 1120 Commerce Dr. Prescott, AZ 86305 O: (928) 442-5723 C: (928) 830-5996 corey.christians@yavapai.us