Division iii tryouts and camps and clinics

1. 2010 NCAA Regional Rules Seminars Amy Huchthausen Director of Academic and Membership Affairs Division iii tryoutsandcamps and clinics

2. Session Overview • Tryouts. • NCAA Division III Proposal No. 2010-3. • Tryout deregulation. • Case studies. • Camps and clinics.

3. Definition of PSA – Tryout Rules • Includes any individual who has started the ninth grade and is not enrolled at the member institution at the time of the activity. • Anyone ninth grade or above. • Any student enrolled at a junior college. • Any student enrolled at another four-year college. • Does NOT include: • Below ninth grade. • Students enrolled at your school.

4. Definition of PSA – Tryout Rules • For an incoming student, limits do not apply to preseason participation if accepted to institution and no longer enrolled at previous school (e.g., high school, collegiate institution). • Different than defined in NCAA Division III Bylaw 13.02.6.

5. Proposal No. 2010-3 • Deregulated Bylaw 13.11 (tryouts). • Prohibited activities. • Only three types. • Permissible activities. • Everything else.

6. Prohibited Activities • Traditional tryout. • Shall not observe or conduct workouts or other activities designed to test abilities of PSA. • Tryout events. • Shall not host, sponsor or conduct an event (e.g., camp, combine) devoted to testing PSAs. • May only attend if sponsored by outside group, off campus and open to all.

7. Prohibited Activities • Competition against PSAs. • Varsity team cannot compete against high school or prep school teams. • Junior varsity teams may compete against these teams. • Varsity team may compete against outside club teams that include PSAs.

8. Recreational Activities • Coach may observe PSA and not a tryout if: • Coach has documented job responsibilities to monitor the facility. • Observation occurs while coach is performing this duty. • Facility is open to all visiting prospective students generally. 3/25/10 official interpretation

9. Recreational Activities • Coach may have necessary interaction to stop dangerous or unsafe activity; however, may not instruct on how to properly perform activity. • Documentation of job duties must be consistent with all institutional employees. • Duties for facility monitoring must be specifically noted and observation is only okay if in those specific facilities. • “Other duties as assigned” is not acceptable. 3/25/10 official interpretation

10. Permissible Activities • Any activity not listed as a prohibited activity. • Does this mean we can do whatever we want? • Not exactly. What other bylaws might impact a given activity?

11. Competition Against PSAs • Can our varsity lacrosse team compete against a traveling outside club team that includes some PSAs? • Yes. Prohibition only applies to high school and prep school teams. • What about a junior college team? • Yes. Prohibition only applies to high school and prep school teams.

12. Private Lessons Rules have not changed, but location has… ...Now in Bylaw 11.3.2. • Lessons must be available to general public; • Fee charged of PSAs is similar to general fee; • Prior approval by AD and fees charged are on file; and • PSA fees are only paid by PSA or PSAs parents or legal guardian.

13. Contact at Practice or Competition Site • Restrictions on contact with PSA still apply to events held on campus. • No contact before contest on day(s) of competition. • No contact after PSA has reported on call through the end of competition. • PSA must be released by appropriate authority. • Multiday event? No contact until PSA’s final contest is over. Bylaw 13.1.4.2

14. New Official Interpretation • Specifies contact is okay on day(s) of competition only if: • Contact occurs on institution’s campus; • PSA’s competition or practice is NOT on institution’s campus or site not typically used; • Institution is NOT involved with the event; AND • Coaching staff did not initiate the contact. Bylaw 13.1.4.2 3/25/10 official interpretation

15. AAU Basketball • Can our men’s basketball coaches coach the local Under 17 AAU boys’ basketball team? • Yes. Does not matter the location, gender or age of participants.

16. Sports Clubs • Can our women’s volleyball coach serve as coach of a club team of PSAs that is located 103 miles from our campus? • Yes. No mileage restriction on location of club or residence of participants. • Can the coach serve as director of the local club system in our town? • Yes. No restriction on duties or location.

17. Sports Clubs – Summer Baseball Leagues • Does this rule change allow our baseball coach to serve as a coach in a summer baseball league (e.g., Cape Cod, Great Lakes Collegiate, Alaska Baseball, Southern Collegiate)? • Yes. Divisions I and II coaches still have restrictions in respective division. 3/23/10 Educational Column

18. State, Regional, National or International Training Programs • Do we still have to verify with the appropriate governing body (e.g., U.S. Field Hockey) that the training program our field hockey coach wants to be involved with is an official U.S. Field Hockey program? • No. Does not matter whether appropriate governing bodies formally administer training programs or competition.

19. Medical Exams • Can we administer a medical exam to a PSA who is on an official visit, but who has not yet applied to our school? • Yes. Medical exams may be administered at any time.

20. High School, Prep School or Two-Year College Contests • Can our school host and sponsor a girls’ basketball tournament for high school teams during winter break? • Yes. No restrictions on which high schools are invited, whether it appears on the high schools’ schedules or whether it has been approved by the state high school association. • Restrictions on awards and publicity remain.

21. High School, Prep School or Two-Year College Contests - Restrictions Awards – Bylaw 13.2.3. • Limited in value to $50. • May have institution’s name and logo. Publicity – Bylaw 13.10. • May identify participating teams in advertisements. • Cannot identify specific PSAs or any photos (individual or team) in advertisements. 1/22/10 official interpretation

22. Competition in Conjunction with HS, Prep School or Two-Year College • Can we host a baseball doubleheader at the local minor league park (not our campus facility) with the first game between two high school teams and the second game between our institution’s team and another college? • Yes. Does not have to be on campus. • Restrictions on publicity remain (same as previous example, 1/22/10 official interpretation).

23. Involvement in “Open” Events • Our school wants to host an outside tennis tournament that will be an invitational, not an open event. Can our tennis coach serve as tournament director under the new rules? • Yes. Events do not have to be “open” in order to occur on campus or to have coaches involved. • “Open” definition no longer relevant for tryout rules.

24. Involvement in “Open” Events • What if currently enrolled SAs also participate in the tennis invitational? • In season. Coach could be involved, but is considered an athletically related activity. • Counts towards Bylaw 17 date of competition/contest limits. • Out of season. Coach could not be involved because it is an athletically related activity. • Does not meet the exception because coach is involved in directing or supervising the activity. • Coach could observe only if not involved in the activity. Bylaw 17.02.1.1.1-(d)

25. Involvement in Other Events • Can our school sponsor a 3-on-3 basketball tournament in the summer as an athletics department fundraiser if there are PSAs who might sign up to play? • Yes. • If enrolled SAs play, coaches can observe only if not involved in directing or supervising the activity. Bylaw 17.02.1.1.1-(d)

26. High School All-Star Games • Permissible to use institution’s facilities, but must also meet Bylaw 13.13.1. • Coach or athletics department staff cannot be involved in any capacity. • Management, coaching, officiating, supervision, promotion or player selection. • Coach may only observe like anyone else.

27. CAMPS AND CLINICS

28. Is It An Institutional Camp? • Owned by school or athletics department staff. • At least 51% ownership. OR • Operated by school or athletics department staff. 2/1/90, official interpretation

29. Institutional Camps - Format • No recruitment activities • 5/10/10 official interpretation. • Must include instruction or practice programming. • May include competition. • Cannot include only competition. • What about team camps?

30. Team Camps • Must include instruction or practice programming. • Cannot include only competition. • Other options? • May host team tournament (e.g., AAU tournament) under new tryout deregulation which does not require instructional component.

31. Attendance Restrictions • Must be open to any and all. • May be limited by: • Number of participants (e.g., size of camp). • Age of participants. • Grade level. • Gender. 5/24/06, staff interpretation

32. Advertisements • Recruiting publications – Bylaw 13.4. • Permissible in camp directory (printed or Web). • Non-recruiting publications. • Not subject to Bylaw 13.4. • Use of SA name or photo. • Institutional camps can use any SA to promote. Bylaws 12.5.1.7, 13.4

33. Free or Reduced Admission • No free or reduced admissions to anyone who has started ninth grade. • Exceptions • Discount if based on objective criteria unrelated to athletics ability (e.g., early bird registration, online registration). • School or athletics department policy. • Camp employee discount. 8/27/09 staff interpretation 10/29/03 staff interpretation

34. Awards and Mementos • Must be included in admissions fee charged to all participants. • Can we give each participant a video of their participation? • Yes, but cost must be included in admissions fee. 7/14/06 official interpretation

35. Employment of PSAs • May employ PSAs provided: • Paid for work actually performed. • Paid going rate. • No restrictions on type of work. • Officiate. • Counselor. • Instructor. Bylaw 13.12.2.1

36. Employment of SAs • Must perform general supervisory duties. • May also coach or officiate. • Paid going rate for employees of similar teaching ability and experience. • Cannot be paid based on athletics ability or reputation. • SA who only demonstrates or lectures cannot be paid. Bylaw 13.12.2.2

37. Employment of SAs • SA may receive actual/necessary travel expenses if provided for all camp employees. • SA cannot participate in organized practice outside the playing season. Bylaws 13.12.2.2.1.2 and 17.02.1.1-(c)

38. Employment of PSA Coaches • May employ high school, prep school or two-year college coaches. • May also employ other four-year college coaches. Bylaw 13.12.2.3

39. Location of Institutional Camps • Our women’s lacrosse coach owns her own camp. Can she host her camps in other states? • Yes, but the camps are still subject to NCAA rules because they meet the definition of an institutional camp (i.e., owned or operated by athletics department employee). The location does not matter.

40. Privately Owned Camps • Not an institutional camp. • Coaches may be involved provided: • Open to the general public; AND • No free or reduced admissions to anyone who has started ninth grade. • Cannot be an invitation-only camp.

41. Privately Owned Camp • Coaches can be involved even if PSAs are also employed. • Use of SA name or photo. • May use only if SA is actually employed as a counselor. Bylaw 12.5.1.7

42. Recruiting or Scouting Service • Coaches cannot be involved in any capacity for a camp that is established, sponsored or conducted by an individual or organization that provides recruiting or scouting services about PSAs.

43. Key Takeaways • Tryout deregulation. • Prohibited activities. • Everything else is generally okay, but remember to consider impact of other rules (e.g., contact at PSAs competition site, publicity, precollege expenses, all-star games). • Camps and clinics. • Owned or operated is critical factor – location does not matter.

44. QUESTIONS???