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eDEP – Department of Environmental Protection

eDEP – Department of Environmental Protection. Update on new features of eDEP and more….. Speaker: Tom Skinner 02/07/2006. Project Goals. One-stop shopping Submit on-line Pay on-line (limited submittals) View status Improve workflow Satisfy Business request for online submittals

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eDEP – Department of Environmental Protection

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  1. eDEP – Department of Environmental Protection Update on new features of eDEP and more….. Speaker: Tom Skinner 02/07/2006

  2. Project Goals • One-stop shopping • Submit on-line • Pay on-line (limited submittals) • View status • Improve workflow • Satisfy Business request for online submittals • Build flexible system to meet different needs

  3. Project Background • Feb 2002 – Vendor selected • Dec 16th, 2002 – System went live • Releases every month, sometimes twice a month • 7,000+ users • 45,000 electronic submission to date

  4. Project Deliverables • Easy Registration (10 minutes) • Online submission • Upload data files • Composite Printing • ePAY • Permanent record available online • Secure Site

  5. +’s for Regulated Community • Quicker turn-around • Pre-filled fields (easier) • Validation for online submission • Save work in process • Check Status on Web • Email Confirmations

  6. +’s for DEP • Less time on data entry, more time on Environmental work • More accurate data • Less storage of paper • Improve Business Process • Reduce Administrative Review • Easier access to data (for DEP only)

  7. Major Project Challenges • Signatures (multiple, notary, stamps) • Federal Forms (can’t change them) • Coordination with ePay • A&A – managing secure Usernames and Passwords. • Attachments I.e. Engineering Plans

  8. Demo of New User • Was 3-6 week process to get UN/PW • Redesigned – now 10-20 minutes • Create your own UN/PW • Create your NICKNAME - used for sharing your submittal(s) • Sign-up for a Proof (if needed) • Go directly to your HP • Start filing

  9. New User Button

  10. New User Form: Requirements

  11. New User – You Name

  12. New User – Required Fields

  13. New User – Your Company

  14. New User – Create UN/PW

  15. Nick Name Help

  16. New User – Terms, Conditions

  17. Terms and Conditions

  18. New User – Agree T&C

  19. New User – Step 2

  20. New User – Proof Instructions

  21. Proof of Identity Form

  22. New User – Go to HP

  23. MY Home Page

  24. Demo of Filing • Start New (selecting your form) • Associate a Company • 3 or 4 Step process • Features of filing • Pre-filled Core Information • ePayment (credit card) • Signature • Confirmation

  25. My Homepage

  26. Demolition Request

  27. Steps

  28. PDF File – Blank

  29. Fill out form

  30. Validation

  31. Signature Step

  32. Signature

  33. New Step – Payment (#3)

  34. Payment with Credit Card

  35. Payment Confirmation

  36. Summary

  37. Demo of Get Copy to Save/Print • Feature requested from User Groups • Save or Print all related forms at once • Some AQ forms can be in the 100’s • Batch job (do other work) • Run as many times as you like

  38. Save/Print from HP

  39. Save/Print from Current Submittal

  40. Save/Print Step 1

  41. Save/Print Processing

  42. Save/Print Step 2

  43. Save/Print file ready on HP

  44. Save/Print Results

  45. Demo of GIS in eDEP forms • Location using GIS Services • X/Y coordinates captured • Ortho Photo’s used • More and more forms are adding this feature in • Earth.Google.com uses our Photo’s (MassGIS)

  46. Request GIS – Orange Button

  47. GIS Instructions Part 1

  48. GIS Instructions Part 2

  49. Aerial Shot – with Address

  50. Agawam ‘C’ Building

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