STFC Safety, Health and Environment (SHE) Codes

1. STFC Safety, Health and Environment (SHE) Codes • SHE communication is an area the STFC needs to improve and a simple demonstration of effective safety management – e-mails alone are not enough. • This package is one of a series of STFC SHE Code – updates, revisions and launches. • Simple presentations will be available for all Codes and should be used by STFC Managers at all levels to cascade the key messages to all staff and contractors.

2. Simplified format for SHE Codes • To aid their communication and understanding - simple language and clear responsibilities • Purpose – why the code exists • Scope – where it does and does not apply • Definitions – of key terms • Responsibilities – set out by role – read the part applicable to you, simple languageAppendices - specific to the code but include standard appendices for the training relevant to the code, and an audit checklist

3. Safety, Health and Environment (SHE) Group Introduction to CCLRC SHE Code 7 – “SHE Improvement Planning”

4. Why SHE Improvement planning? • Independent audits of the CCLRC’s SHE Management System highlighted the need to more pro-actively manage health and safety performance. • We manage expenditure through budgets - financial plans - and project delivery through - project plans - maintaining or improving SHE performance is best achieved by establishing clear SHE plans. • Planning is a key aspect of any management system - facilitating performance review and/or improvement - “to fail to plan is to plan to fail”

5. Key features • Establishes SHE improvement plans at Council and Business Unit or Department levels - reviewed half yearly. • SHE Improvement plans to establish relevant input and output measures and the ‘SMART’ plans to maintain or improve them. • Establishes links between BU/Department plans and employee objectives agreed during APRs – encourages all staff to consider how they can help deliver better SHE performance.

6. Key points • Read the part of the Code relevant to you • As Managers understand your BU/Department SHE plans and how you/your team can support them • As employees consider what you can do to maintain or improve some aspect of your team’s safety, health or environmental performance

7. SHE Training • Recognising the importance of competence in safety management - a standard appendix to each SHE code lists necessary training. • Training appendices should be used by managers and staff when considering new hazards or in general as part of Annual Performance Reviews (APRs).- see SHE Code 10 ‘Provision of SHE training’ • As each code is launched relevant training will be set up for staff. • To book this training contact your local SHE training contacts: • RAL 8288 • DL 3600

8. Further questions Don’t hesitate to contact your SHE Group • Graeme Finlan, DL, 3147, RAL, 6249 • Gareth Baker, DL, 3285 • Jim Wells, RAL, 6323 • or your Departmental Safety Contact If you have questions on the content or the format of the presentation

9. DepartmentalSafety Contacts • CLF - Brian Wyborn RAL 5589 • ISIS - Jane Vickers RAL 8331 • SRS - Paul Quinn DL 3261 • Corporate - Andy Dickinson RAL 8345Services - Colin Weeks DL 3294 - Julia Easton RAL 5796 • TBU - Steve Quinton RAL 5534 • SSTD - Guy Woodhouse RAL 5328 • PPD - Erik Johnson RAL 5071 / Paul Flower RAL 6264 • CSED - Tim Franks DL 3985 • E-science - Andrew Kaye RAL 8279 • ASTeC - Joe Herbert DL 3215 • Head Office - Andy Boyd RAL 8222