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TN-ELAP User Training & Resources

Explore how to register, navigate, and manage attendees in TN-ELAP software for Extended Learning & Afterschool Programs. Get helpful tips on accessing, using, and troubleshooting the platform. Contact sworpshelpdesk@utk.edu for assistance.

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TN-ELAP User Training & Resources

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  1. TN-ELAP New User Training Monday, July 29, 2019

  2. TN-ELAP What is TN-ELAP? Resources Registering for a User Account Navigating TN-ELAP Attendees: Adding & Editing Inactivating & Re-enrolling Attendees Participation: Adding & Editing Outline of Today's Training

  3. Who uses it? | Where is it used? | Why do we use it? What is tn-elap?

  4. ELAP = Extended Learning & Afterschool Programs TN-ELAP is: is: • a web application • created by UT-SWORPS • used to track student effort in CCLC & LEAP –funded programs What is TN-ELAP?

  5. ELAP = Extended Learning & Afterschool Programs TN-ELAP isn’t: • affiliated with your school’s student information systems (Star Student, Skyward) What is TN-ELAP?

  6. Where to look? | Who to ask? | How to get started? page resources

  7. Resources: TN-ELAP.org for support and information!

  8. How can I look up a single student’s participation? Where do I find the State ID for a student? I’ve entered participation on the wrong date. How do I fix this? Will my attendee enrollment transfer over? I see duplicate entries on my attendees list. How do I remove duplicate attendee entries? sworpshelpdesk@utk.edu Resources: TN-ELAP.org FAQs

  9. How do I become a TN-ELAP user? registering

  10. Registering for a User Account

  11. Important messages • Password resets • Use work email • 1 Capital letter • 1 Number • 1 Neither Registering for a User Account

  12. Registering for a User Account

  13. sworpshelpdesk@utk.edu To Registering for a User Account

  14. Application Interface | Helpful Tips Navigating ELAP

  15. Same Tab on TN-ELAP.org Navigating to the Log-In Page

  16. https://elap.sworps.tennessee.edu/Account/Login • keyboard shortcut: Ctrl + D Logging In

  17. Access level depends on your role Contact page has 2 quick links Main Menu Options

  18. Contact Page

  19. Choose Grantee, Grant, and Center

  20. Choose an Option

  21. Adding Attendees | Editing Attendee Information attendees

  22. Choose an Option: Add Attendees

  23. Add Attendees

  24. Choose an Option: Attendees Screen

  25. Filters Pane Results Pane Action Buttons Attendees Screen: Overview

  26. Attendees Screen: Filters Pane

  27. Attendees Screen: Sorting and Selecting Attendees

  28. Editing Attendee Information: Select Attendees for Editing

  29. Editing Attendee Information

  30. Student has left? | Student has returned? Inactivating & Re-enrolling

  31. No longer attending? Inactivate them… They can be re-enrolled later! Inactivating Attendees

  32. #1: Button on Attendees Screen #2: From the link on Main Menu Re-enrollment Screen: Two paths

  33. Re-enrollment Screen: Search for returning students

  34. Searching by last name “Boyd…” Retrieves large number Back button = back to Attendees Screen View up to 75 at a time Re-enrollment Screen: Tools for Searching

  35. Toggle open column header Re-enrollment: Sort Results (optional)

  36. Re-enrollment Screen: Select students & enroll

  37. Adding | Editing Participation

  38. Adding Participation, Step 1 of 3: Select Attendees

  39. Adding Participation, Step 2 of 3: Select Category & Activity

  40. Use Morning Class button for AM times • Use Hour & Minute fields record same time for all selected attendees Time in Activity Adding Participation, Step 3 of 3: Input time & Save

  41. Editing Recorded Participation

  42. Adding | Editing grades

  43. Adding & Editing Grades

  44. Creating |Editing GROUPs

  45. Groups: How They’re Used

  46. Groups: Create a New Group

  47. Groups: Editing a Group

  48. Remove Group Members Add Group Members Groups: Adding & Removing Group Members

  49. Reports: demo

  50. Ask us anything! Q & a

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