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THIS IS A TEST… OF YOUR EMERGENCY RESPONSE SYSTEM

THIS IS A TEST… OF YOUR EMERGENCY RESPONSE SYSTEM. BY MARY CHAPPELL-DIRECTOR JASON KRONE-ASSOCIATE DIRECTOR JILL URKOSKI-ASSOCIATE DIRECTOR University of Kansas Recreation Services … because motions engages the mind and body. Background Information. National Incidents

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THIS IS A TEST… OF YOUR EMERGENCY RESPONSE SYSTEM

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  1. THIS IS A TEST… OF YOUR EMERGENCY RESPONSE SYSTEM BY MARY CHAPPELL-DIRECTOR JASON KRONE-ASSOCIATE DIRECTOR JILL URKOSKI-ASSOCIATE DIRECTOR University of Kansas Recreation Services …because motions engages the mind and body

  2. Background Information • National Incidents • University Climate • KU Events

  3. National Incidents • High School Shootings • Berkley- Thesis Defense Shooting • 9/11 • Virginia Tech • Northern Illinois

  4. University Climate • Finals Schedule • Pressure from Parents • Advised from upper administration to begin planning • KU Emergency Management Plan • Weapons Policy • Workplace Violence Threat Assessment Team

  5. KU Events • Rumored man with rifle on campus • Mock Rifle

  6. Planning Process • Ready to Respond Sequence • Emergency Backup Contact Rotation • Important Items • Command Center • Simulations

  7. Ready to Respond Sequence • Notification • Authentication • Activation • Evacuation or Shelter in Place • Communication • Information/Debriefing • Documentation

  8. Notification • University Email • University Text Message • Telephone Call from Student Success • Television/Radio • Building Outdoor Speakers • Internet • Rumors • Emergency Building Messaging

  9. Authentication • Primary or Backup Emergency Contact takes Command • Verify with Student Success • Emergency Cellular Phone

  10. Activation • Coded Announcement • Gather at Command Center with Important Items

  11. Important Items • Name tag • Keys • Radios • Cellular Phones

  12. Activation • Coded Announcement • Gather at Command Center with Important Items • Lead Assigns Command Post Set Up Tasks

  13. Command Center • Laptops • Telephone • List of Numbers • Backup Name Tags • Maintenance Key

  14. Evacuation or Shelter in Place • Deploy Staff as needed, dependent on situation • Assistant to Lead is Assigned • Reporting Station for Evacuation

  15. Communication • Developed Proper Radio Protocol • Cellular Phones as Back Up • Intercom as Back Up • Land Line Phone in Command Post • Laptop-email • Wireless Signal

  16. Information/Debriefing • Assemble back in Command Post • Review Situation with Full-time Staff • Full-time Staff Disperses to Student Staff

  17. Documentation • Lead has 7 days to Submit Written Report of Situation • Includes Timeline and Details of Process

  18. Emergency Backup Contact Rotation • Director is primary • Rotation of backups • Notification of backup

  19. Simulations • Announced vs. Non-Announced • Various Leaders • Practicing Various Circumstances • Staff Lack of Enthusiasm for Simulations • Examples

  20. Accommodations • Visually Impaired Participants • Hearing Impaired Participants • Chair Bound Participants • Assisting the Director

  21. Challenges/Learnings • Radio Communications • Location of Data Ports and Land Line Phone • Location of Laptop Storage • Television Access

  22. Challenges/Learnings Continued • Opening of Expansion- More space to cover • Outdoor Facilities-Lightning Detectors • Practice without Panic • Relying on students when Full-time staff is gone • Full Student Staff Training- Mock drill

  23. Are You Ready to Respond? Questions? Comments? Contributing to Student Success

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