Putting First Things First!!

1. Putting First Things First!! A Discussion of Time Management by Robin Connelly Food Product Development 3/21/00 All concepts, examples and figures adapted from: The Seven Habits of Highly Effective People by Stephen Covey

2. Questions to Ponder Question 1: What one thing could you do (you aren’t doing it now) that if you did on a regular basis would make a tremendous positive difference in your personal life? Question 2: What one thing in your professional life would bring similar results?

3. Levels of Time Management Level 1: Reminders and “to do” lists Level 2: Plans & schedules Level 3: Daily planning and prioritizing Summary: Organize and execute around priorities. Level 4: Use values, long term goals and roles to set short term priorities. Summary: Put first things first!!

4. Time Management Matrix Urgent: Requires your immediate attention. Important: Contributing to your mission, your values, or your high priority goals.

5. Time Management Matrix Quadrant I dominance: • Crisis managers • problem-minded people • deadline-driven producers

6. Time Management Matrix Quadrant III dominance: • reacting to priorities and expectations of others

7. Time Management Matrix Quadrant III & IV dominance: • leading irresponsible lives

8. Time Management Matrix Quadrant II dominance: • heart of effective personal management • includes activities like: • building relationships • writing a personal mission statement • long range planning • exercising • preventative maintenance • preparation

9. Moving into Quadrant II • Identifying Roles Example lists: Roles List I Roles List II • Individual - Personal Development • Husband/Father - Wife • Manager New Products - Mother • Manager Research - Real Estate Salesperson • Manager Staff Dev - Sunday School Teacher • Manager Administration - Symphony Board Member • Chairman United Way

10. Moving into Quadrant II • Identifying Roles • Selecting goals Example Personal Mission Statement: My Mission is to live with integrity and to make a difference in the lives of others. To Fulfill this mission: • I HAVE CHARITY: I seek out and love the one--each one--regardless of his situation. • I SACRIFICE: I devote my time, talents and resourses to my mission. • I INSPIRE: I teach by example that every Goliath can be overcome. • I AM INPACTFUL: What I do makes a difference to others.

11. Moving into Quadrant II • Identifying Roles • Selecting goals • Scheduling • Use weekly rather than daily basis • Plan quadrant II activities • Use worksheet such as example

12. Moving into Quadrant II • Identifying Roles • Selecting goals • Scheduling • Daily adapting • review daily • prioritize around balance of roles and values • respond to: • unanticipated events • relationships • experiences • Use level 1, 2 and 3 techniques to give order to your daily activities.

13. Putting First Things First!! Using this time management strategy will help you to say YES to the things that really matter to you and NO to the things that will keep you from achieving your goals.

14. The Seven Habits To learn more about how to become an effective person, you should read Stephen Covey’s book, “The Seven Habits of Highly Effective People”.