ISMS Champion Workshop Work Planning and Control Assessment Lessons Learned Shirley J. Olinger Deputy Manager DOE-

1. ISMS Champion Workshop Work Planning and Control Assessment Lessons Learned Shirley J. Olinger Deputy Manager DOE-ORP January 10, 2006

2. 2 Overall Comments on WPC CRADs Provides logical evaluation criteria for assessing contractor work control programs and associated DOE oversight. Sequenced similar to process for developing work control documents. Addresses each component of contractor�s work control program. Written in enough detail such that personnel that are not work control experts can use. Minor modifications recommended. Most of these CRADs are being implemented by TFC even though not specifically in DOE Orders.

3. 3 WPC-1/2 Work Planning and Control Oversight (DOE) Lessons Learned DOE offices typically don�t have formal work control oversight programs unlike other SMPs (RP, QA, FP). DOE oversight primarily by FRs who focus on implementation of work control documents. Add criterion to focus oversight on transition activities (e.g., b/t different work control docs; from one craft/crew to another; design to construction; construction to operations).

4. 4 WPC-3 Work Control Program Documentation Lessons Learned Pay attention to Criteria 2 and 6 dealing with graded approach of work control documents based on risk and post work activity reviews. Add criterion that ensures special attention given to transition activities (b/t different work control docs; from one craft/crew to another; design to construction; construction to operations).

5. 5 WPC-4 Work Planning and Control Activity Lessons Learned Added Criterion 4 due to TFC ISMS review (consider potential upset conditions, accidents, and �what if� scenarios and consequences during walk downs and JHAs). Worker involvement is critical for success. Look for over reliance on standing/generic JHAs. Criterion 7 (creating additional hazards due to selected controls or negative synergistic effects of selected controls) not specifically addressed by TFC program.

6. 6 WPC-5 Work Planning and Control Process Lessons Learned Be leery of notes and vague/ambiguous work steps where first line supervisor interpretation is relied upon. When observing work in field, validate that work hazard controls identified in JHA/hazard analysis have been incorporated into work control document, and workers are using them.

7. 7 WPC-6 Work Planning and Control Oversight Lessons Learned Modify Criterion 3 as follows: �Effective pre-job walk downs and pre-evolutionary briefings are performed.� Take several work packages/operating procedures and review JHA, hazards analysis for activity, attend work planning meetings/walk downs, pre- and post-job reviews, and observe the work at job site.

8. 8 WPC-7 Work Planning and Control Oversight Lessons Learned Add criterion to focus oversight on transition activities (e.g., b/t different work control docs; from one craft/crew to another; design to construction; construction to operations).

9. 9 Tank Farm Contractor ISMS Review WPC Findings C-200 Series Tank Retrieval Project did not adequately evaluate hazards associated with equipment disconnect/reconnect when moving the retrieval system from tank to tank (transition issue). Several organizations were not conducting final pre-job walk downs with the work team. Workers performing insulation removal did not follow JHA controls for the use of sharp objects.

10. 10 Tank Farm Contractor ISMS Review WPC Observations JHA process does not require the evaluation of upset conditions and �what-if� scenarios. Some work instructions and operating procedures had unclear and ambiguous direction, lending to interpretation by field work supervisor. Work control feedback process requires improvement.