Effective Partnership Review Action Plan Proposal

1. Clarifying roles, responsibilities, accountabilities, resourcing and risk at country level as part of GPE’s Efficient Partnership Review Action PlanInception proposal 3 September 2018 IOD PARC

2. Ways of working • Open partnership with GPE Secretariat team throughout • Actively using GPE team meetings to: • Test and review thinking • Identify risks and issues arising for the assignment • Explore options for their practicality, sensitivities and implications • Maintaining an independent stance • Ensuring transparent, inclusive process

3. Scope of the exercise GPE does not need further analysis, it needs “crunchy options” to resolve tensions and clarify ambiguities Drawing on the analytical base (not undertaking further analysis) Considering how/if institutional arrangements may need to change (but not changing the GPE model and ethos)

4. Review available materials 4-14 Sept GPEClarifying roles, responsibilities, accountabilities, resourcing and risk at country level First review of options 10-12 Oct Framing Options Consultation process 10-21 Sept Initial interviews with board and staff Set up interviews 2018 20th June Define and agree purposive sample 4-11 Sept Inception ppt 3rd Sept 10-14 Sept Presentation of options Board retreat; Washington DC 5-7 Nov Consultations with focus groups Road testing of options with potential users 6-7 Dec Presentation of final options paper 2019 4-11 Sept Benchmarking interviews Develop initial options 11-21 Sept GPC meeting, Washington DC Board meeting; Dublin, Ireland Pressure test options developed with key users and stakeholders Inception meeting 27th August 8-26 Oct

5. Framing options: key activities Document review to clarify problem identification, fault lines in accountabilities, and clarity of actors’ TORs and boundary issues Speak with Gavi, GEF, GFATM, GCF to gain learning Interviews with GPE Secretariat to check understanding Stress test problems and context summary with GPE team Continue to develop and clarify options for consultation Final consultation with GPE on consultation options Draft clear accessible summary of options as a basis for consultation

6. Framing options: Key Activities Clarify, refine, focus • Options will set out the following: • Implications • For different actors • For the partnership • For the GPE model • For resources • Identify risks and opportunities • Map accountabilities and responsibilities • Identify changes needed Test for sensitivities/risks and implications

7. Consultation arrangements Purposive selection will be developed based upon clear criteria and developed in consultation with GPE. The selection will be based upon: Purposive selection • GPE intelligence; • Diversity of CA and GA organisations; • GPE grant type; • Length of GPE engagement; • Country context fragility/stability; • Country capacity. Consultation groups will be combined to elicit diverse opinions. Groups will be designed: Identify consultation groups and individuals • Toinclude representatives of different actor groups; • With potential to combine actors from different countries in groups To maximise participation, we will use a combination of face-to-face and virtual methods, engaging with groups and individuals. Consultation methods include: • Interviews with GPE Board members and Secretariat staff • Virtual groups using an appropriate platform (to review with GPE) • Face to face groups – to confirm with GPE who, when, where • Remote interviews for purposively selected individuals

8. Consultation structure and process Potential for earlier consultations findings to inform later consultations

9. Communications and project management to facilitate a strong process and result Effective communications by GPE to publicise to partners the consultation purpose and process to increase awareness, transparency and buy-in. Strong project management to meet deadlines facilitated by weekly meetings, regular updates on progress, agree risk mitigation actions when needed. Flexible team deployment by IOD PARC to be responsive and agile to address issues arising

10. Presenting options to the Board Present options to GPC and Board meetings as part of a phased consultation process leading to a Board decision. • Identify clearly the problems to address • Set out for each option the principal roles of each actor; lines and boundaries of accountabilities, responsibilities; flows of communication and information. • Identify for each option the implications, risks and opportunities for each actor. • Identify implications, risks and opportunities of each option for the GPE Partnership including the implications of not making a decision.

11. Products • Three PowerPoint presentations with supporting short papers. • Use of graphics to show for each option the lines and boundaries of accountabilities, responsibilities; flows of communication and information. • Clearly written products capable of translation to French. • Supporting options paper will include annexes of summarised source material, findings, consultation methods and summary of consultation coverage.

12. Timeline