EMERGENCY PREPAREDNESS

1. EMERGENCY PREPAREDNESS Presented by Louis Mayer Director of Emergency Preparedness 862-8427, fax 862-8428

2. EMERGENCY PREPAREDNESS

3. EMERGENCY PREPAREDNESS • TYPES OF EVENTS • Natural • Severe weather – hurricane, tornado, high winds, thunderstorm, temperature extremes, flood; confirmed or suspected disease outbreaks; fire

4. EMERGENCY PREPAREDNESS • TYPES OF EVENTS (CONT’D) • Technological • Electrical, natural gas, water, sewer, steam, fire alarm, telecommunications, vacuum, Heating Ventilation Air Conditioning (HVAC), information systems, hazardous material and waste, transportation, fuel shortage, and building or structural damage

5. EMERGENCY PREPAREDNESS • TYPES OF EVENTS (CONT’D) • Human • Mass Casualty Management, Weapons of Mass Destruction – BNICE (Biological, Nuclear, Incendiary, Chemical and Explosive), VIP Situation, Infant or Child Abduction, Hostage Situation, Civil Disturbance, Bomb Threat, and Death of Employee or Student

6. EMERGENCY PREPAREDNESS • Develop administrative and/or departmental policies and procedures for these contingencies. • Some are already in place • Others being developed

7. EMERGENCY PREPAREDNESS • Present projects: • Emergency Action Plans for each building • Infant/Child Abduction Policies • Emergency Communication System • Incident Command • Emergency Preparedness Website • Homeland Security • Training

8. EMERGENCY PREPAREDESS • An Emergency Preparedness Committee has been established • To assist in plan development and implementation • To address issues involving emergency preparedness • Includes staff from Environmental Health and Safety (OEHS), Facilities Services, TU Police (Uptown), TUHSC Police, Risk Management, Public Relations, Information System, Emergency Preparedness, Students Affairs, Residence Life, Telecommunications, TNPRC, and Student Health • Reports to the SVP for Operations/CFO

9. EMERGENCY PREPAREDNESS • Employees will be advised as needed of an emergency situation via telephone, email, TU website, and/or through their supervisors. • Staff members are urged to regularly check their email , the Tulane Alert Line and website. • Employees must stay in close communication with their supervisors.

10. EMERGENCY PREPAREDNESSHurricanes

11. EMERGENCY PREPAREDNESSHurricanes • Severe Weather Event – Hurricanes • Category One Hurricane: • Winds 74-95 mph • Storm surge generally 4-5 ft above normal. • No real damage to building structures. Damage primarily to unanchored mobile homes, shrubbery, and trees. • Some coastal road flooding and minor pier damage. • Hurricane Allison of 1995 was a Category One hurricane at peak intensity.

12. EMERGENCY PREPAREDNESSHurricanes • Category Two Hurricane: • Winds 96-110 mph. Storm surge generally 6-8 feet above normal. • Some roofing material, door, and window damage of buildings. • Considerable damage to shrubbery and trees with some trees blown down. Considerable damage to mobile homes, poorly constructed signs, and piers. Coastal and low-lying escape routes flood 2-4 hours before arrival of the hurricane center. • Hurricane Georges of 1998 was a Category Two Hurricane.

13. EMERGENCY PREPAREDNESSHurricanes • Category Three Hurricane: • Winds 111-130 mph. Storm surge generally 9-12 ft above normal. • Damage to shrubbery and trees with foliage blown off trees and large trees blown down. • Low-lying escape routes are cut by rising water 3-5 hours before arrival of the center of the hurricane. • Terrain continuously lower than 5 ft above mean sea level may be flooded inland 8 miles (13 km) or more. • Hurricane Betsy of 1965 was a Category Three hurricane.

14. EMERGENCY PREPAREDNESSHurricanes • Category Four Hurricane: • Winds 131-155 mph. Storm surge generally 13-18 ft above normal. • Shrubs, trees, and all signs are blown down. Complete destruction of mobile homes. • Low-lying escape routes may be cut by rising water 3-5 hours before arrival of the center of the hurricane. • Terrain lower than 10 ft above sea level may be flooded requiring massive evacuation of residential areas as far inland as 6 miles. • Hurricane Opal of 1995 was a Category Four hurricane.

15. EMERGENCY PREPAREDNESSHurricanes • Category Five Hurricane: • Winds greater than 155 mph. Storm surge generally greater than 18 ft above normal. • All shrubs, trees, and signs blown down. Complete destruction of mobile homes. Severe and extensive window and door damage. • Low-lying escape routes are cut by rising water 3-5 hours before arrival of the center of the hurricane. • Massive evacuation of residential areas on low ground within 5-10 miles (8-16 km) of the shoreline may be required. Hurricane Camille of 1969 was a Category Five hurricane.

16. EMERGENCY PREPAREDNESSHurricanes

19. EMERGENCY PREPAREDNESSHurricanes • The President of TU or designee will announce when the university will close. • Designated essential staff will be required to return to work to assist beyond their normal work schedule. • Police Departments, Facilities Services, Plant Operations, Vivarium, TNPRC staff, OEHS, Emergency Operations Center personnel, Emergency Preparedness, Administration, etc.

20. EMERGENCY PREPAREDNESSHurricanes • If you are an essential staff member, you may be allowed to bring your immediate family with you. • Please note that no TU facility will be designated as a PUBLIC SHELTER. • It is critical that the number of occupants at any TU facility opened during an emergency must be kept to a minimal.

21. EMERGENCY PREPAREDNESSHurricanes • Non-essential staff will be asked to prepare their work areas as needed and then leave. • Proceed to the nearest shelter or evacuate as per official announcements. • The opening of shelters will be preceded by a public announcement made by the governmental authorities. • There is no public listing for shelters. • Have an Evacuation Plan – know where you are going and by what route.

22. EMERGENCY PREPAREDNESSHurricanes • Non-essential staff, have a Disaster Prep Bag with you to contain the following: • Sheets, blankets, pillows, sleeping bags, money for food, personal medications, sealed food items which do not need refrigeration or cooking, baby medications, supplies, change of clothing, flashlights, batteries, games, books, portable radios, batteries, toilet articles, insurance papers, etc.

23. EMERGENCY PREPAREDNESSHurricanes • A Safe Area of Refuge from the City of New Orleans is north of the I-12 corridor in St. Tammany Parish. • The TNPRC is located in this area.

24. EMERGENCY PREPAREDNESSHurricanes • Supervisors: • Designate essential staff • Have a cascade call back list to include updated list of employees, priority call order, and home phone numbers. • Develop departmental policies and procedures to include personnel, supply and equipment needs for emergency response.

25. EMERGENCY PREPAREDNESSHurricanes • Supervisors: • Train employees on the policies and procedures for emergency response • For severe weather planning, complete prior to hurricane season, June 1 – November 30.

26. EMERGENCY PREPAREDNESSHurricanes • Essential employees: • Have a Disaster Prep Bag to contain: • Same items as for non-essential employees. • Include your ID badge • Include your normal work clothes such as uniform, TU shirt, or scrubs. This will assist in identification especially if you must pass police check points.

27. EMERGENCY PREPAREDNESSHurricanes • Items not to bring: • Pets, alcoholic beverages, candles, fuel lamps, firearms, and electrical appliances. • Make prior arrangements for pet care. TU and public shelters will not allow pets inside their facilities. • Prepare for an emergency event to last for a minimum of 3 days.

28. EMERGENCY PREPAREDNESSHurricanes • City of New Orleans – Categories 1, 2 & 3 (fast moving) Hurricanes – Non-Evacuation • A general evacuation order will not be issued. • Shelters inside the city may be opened.

29. EMERGENCY PREPAREDNESSHurricanes • City of New Orleans – Categories 3 (slow moving), 4, & 5 Hurricanes - Evacuation • Precautionary Evacuation Notice will be issued 72 hours or less before gale force winds reach the city. • Special Needs Evacuation will be ordered 8-12 hours after the Precautionary Evacuation Notice, if the threat of a storm surge and citywide inundation is imminent. This is mandatory for all facilities caring for the special needs and disabled population.

30. EMERGENCY PREPAREDNESSHurricanes • Evacuation Plan – (Continued) • A General Evacuation Order will be issued 48 hours or less before gale force winds reach the city. • This is the final most serious phase of evacuation. • All persons will be instructed to leave. • Traffic controls will be imposed. • Contraflow interstate roadway patterns will be implemented. • Interstate roads leading out of the city will then be closed as per the governing authorities.

31. EMERGENCY PREPAREDNESSHurricanes • Tulane University – Categories 1, 2, and 3 (fast moving) • Reily Recreation Center will be the main Emergency Operations Center. • TU facilities to be closed at the direction of the President. Designated areas to remain open. • Essential staff to remain • Non-essential staff will respond and/or evacuate as per the direction of the Mayor, City of New Orleans.

32. EMERGENCY PREPAREDNESSHurricanes • Tulane University – Categories 1, 2, and 3 (fast moving) – Continued • Students residing on campus will be asked to evacuate. Those remaining will be relocated to the Reily Recreation Center, Butler, Sharp, and Monroe Halls. • Most of the buildings will be closed and shutdown except for designated critical buildings. These will be switched to the Co-generation Unit for electrical power, or they will operate from generators.

33. EMERGENCY PREPAREDNESSHurricanes • Tulane University – Categories 3(slow moving), 4 & 5 • Procedures are basically the same for Categories 1,2, or 3 (fast moving) except for the following: • The list of critical buildings to be supplied with emergency electrical power from the Co-generation Unit is different. • No students will be sheltered in place on the campuses. All dormitories will be closed. Students remaining on the Uptown Campus will be transported to Jackson State University for temporary housing.

34. EMERGENCY PREPAREDNESS • First Responder Program • To ensure that the appropriate department is contacted in the case of an emergency incident within the facilities owned or operated by Tulane University so that effective response is initiated. • Contact the Office of Emergency Preparedness for designated emergency occurrences.

35. EMERGENCY PREPAREDNESS • First Responder – Procedures • Contact the Office of Emergency Preparedness for an emergency occurrence involving the following: • Hazardous material and waste incidents to include biological, chemical, and radioactive spills • Fires • Explosion (non-Weapons of Mass Destruction) which may include the improper handling or use of chemicals or materials. • Severe weather occurrences to include flooding, hurricanes, tornadoes, high winds involving injuries or damage to property, lightning strikes

36. EMERGENCY PREPAREDNESS • First Responder – Procedures • Confirmed or suspected disease outbreaks to include foodborne disease outbreaks • Building or structure collapse • An injury resulting in the death of an employee or student or the in-patient hospitalization of three or more employees or students.

37. EMERGENCY PREPAREDNESS • First Responder – Procedures • Utility outage involving electricity, city water, natural gas, steam, chill water, Heating, Ventilation, Air Conditioning (HVAC) system, chemical fume hoods, biological safety cabinets, laminar flow hoods, fire alarm systems, fire suppression systems for a period greater than 30 minutes. (Excludes scheduled or temporary shutdowns by Facilities Services or Plant Operations.) • Weapons of Mass Destruction to include Biological, Nuclear, Incendiary, Chemical, and/or Explosive

38. EMERGENCY PREPAREDNESS Weapons of Mass Destruction • Homeland Security • BNICE – Biological, Nuclear, Incendiary, Chemical, and Explosive. • In December 2003 the National Threat Level increased to HIGH.

39. EMERGENCY PREPAREDNESS Weapons of Mass Destruction • TU published a statement on the Emergency Information website • Wear identification badges at TUHSC and TNPRC and have them available at all other areas. • Met with the Local Emergency Planning Committee (LEPC) - City of New Orleans • Advised to secure hazardous chemicals, radioactive materials, and biological agents – make sure that they are placed in locked cabinets, incubators, etc and that all lab doors are properly locked. • Information distributed to faculty, administrators, and DSRs via email.

40. EMERGENCY PREPAREDNESS • For emergency information, call the Tulane Alert Line • 862-8080 or 1-877-862-8080 OR • Visit the website: http://emergency.tulane.edu/ • Emergency Operations Center – Uptown Campus • 504-865-4111

41. EMERGENCY PREPAREDNESS • Publications • “Family Readiness Guide” – Department of Health and Hospitals • http://www.dhh.state.la.us/offices/publications/pubs-1/Biotguide03.pdf • “”Surviving the Storm” – New Orleans Office of Emergency Preparedness • http://www.new-orleans.la.us/home/departmentsAndAgencies/nooep/ • This is not a copy of the booklet – but the website contains hurricane preparedness information.

42. EMERGENCY PREPAREDNESS • QUESTIONS