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From the back of napkins to a Project Management Framework (PMF) We did it and so can YOU!

From the back of napkins to a Project Management Framework (PMF) We did it and so can YOU!. Gayleen Gray ggray@uoguelph.ca. scope. what is a PMF? www napkins? our old PMF approach why change? beyond napkins Our PMF lessons learned. PMF?. a tool kit with processes

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From the back of napkins to a Project Management Framework (PMF) We did it and so can YOU!

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  1. From the back of napkins to a Project Management Framework (PMF) We did it and so can YOU! Gayleen Gray ggray@uoguelph.ca

  2. scope • what is a PMF? • www napkins? • our old PMF approach • why change? • beyond napkins • Our PMF • lessons learned

  3. PMF? a tool kit with processes and templates to support the successful delivery of a project. (and hey, what’s a project??!) The PMF lifecycle: 1.initiation 2. Planning 3. implementation 4. closing!

  4. www Napkins? • a movement BACK to the napkin... • visual thinking solves problems • “the hand-drawn doodle... has the power to humanize the abstract and simplify the complex” * ** http://www.businessweek.com/managing/content/feb2008/ca20080220_798280.htm ** http://www.thebackofthenapkin.com/

  5. ourold PMF: ??

  6. why’d we change? • Staff asked for it • Organizational change • Never feel like things are DONE • Doing more with ‘less’ • whatare we doing? • managing expectations • Internal and external

  7. beyond napkins • Initiation: • hire a consultant • follow PMI standards (project management institute) • develop what works for us (less paper work!) • - focus on process

  8. beyond napkins • planning: • have consultant ‘train a trainer’ • roll out to staff in training sessions • Including management! • - mandate the use of the PMF • - start date for all to use - no PB no approval!

  9. beyond napkins • Implementation: • project briefs for all projects • teams work together for resources • approval process – Management Team • Use templates required (S, M, L) • senior staff as PMs • everyone has access

  10. Project Management Framework

  11. Project Management Framework

  12. CCS Projects Folder CCS Project Briefs Folder

  13. Projects Briefs Drafts folder

  14. CCS projects in progress 60!!

  15. lessons learned • staff push back: • too much paper work • too much time • takes time to learn it • start with project briefs • all must use it • to succeed!

  16. lessons learned • now we know what we are doing • use of resources (people, budget) • collectively achieve department’s goals and strategies. • Improved communication (internat & external) • *Projects end!!*

  17. our new PMF Use, modify, make it your own.

  18. Questions? Gayleen Gray ggray@uoguelph.ca

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