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Spring Fling Clubs

Spring Fling Clubs. What you need to know to be successful this year! . Who are we? . Bre Allaart- Club Relations Director Assistants: Patrice and Greg We all have office hours, these are on your booth packets and we will also be available by email 24/7 We are here to help! . Who are you?.

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Spring Fling Clubs

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  1. Spring Fling Clubs What you need to know to be successful this year!

  2. Who are we? • Bre Allaart- Club Relations Director • Assistants: Patrice and Greg • We all have office hours, these are on your booth packets and we will also be available by email 24/7 • We are here to help!

  3. Who are you? • All of the clubs selected to participate in Spring Fling 2014! • Club reps will be sent a Google Doc tonight to update their 4 main contacts • If you do not receive this email please email us ASAP so we can see why • Who’s who?! Meet your collaborator club tonight and exchange info, they should be sitting next to you!

  4. Why are you getting these packets? • These will outline everything you need to know • All the forms are attached and the due dates are outlined in your calendars • If you happen to lose a form they can all be reprinted from the Spring Fling website • If you have any questions email the spring fling email 24/7

  5. How do you fill out these forms? • Start at the beginning and if you get stuck please reference the examples provided on the Spring Fling website • Also feel free to ask us! • There will be a sample health form and a sample W-9 posted on the Spring Fling website

  6. What type of booth do you have? • Game booth: Running a carnival game booth provided by RCS, takes 3+ people to operate at all times • Commercial food booth: Running a commercial food booth provided by RCS, takes 4+ people to operate at all times • Original food booth: Running your own booth and serving yummy goodies, takes 4+ people to operate at all times • Pizza booth: Running your own booth and serving pizza, takes 4+ people to operate at all times • PTS Clubs: Your shifts will be determined by the Logistics Director and Field Operations Director

  7. What do you have to pay? • Games and Commercial booth rental fees are $200 these will be due March 7th • Original booth rental fees are $150 and these will also be due March 7th • March 7th is also the last day for your club to withdraw from Spring Fling • This can be split in half by clubs if sharing a booth • What does this cover? Health permit, booth, safety equipment, and general necessities

  8. What am I signing up for? • You must trust that everything I have you do is vital • Read and fill out all forms and turn them in on time • One club rep must attend all of the mandatory meetings • You must staff your booth and provide cashiers • They also must attend a training • Share our info with the rest of your club • Have a representative on the field at open and at close • Have a great time!

  9. How much money will I make? • Commercial booths make 30% • Original booths make 85% • Game booths: prizes are deducted from payouts • Commercial booths: the food you sell is deducted from payouts • PTS Clubs will be paid directly by the Executive Director • All food booths will have ice and coke products deducted from payouts as well • Last year clubs made around: $ 1,525.57 • 37 clubs with three types of booths

  10. What are my next steps? • Talk to your club about your booth packet • Fill out the forms, pay the fees, sign up for cashier shifts and prepare your menu • Paint your façade and think about your special club shirts for the event! • Sign up for a customer service presentation • Attend all of the meetings coming up: Feb 12th, March 12th, and April 2nd

  11. What will we do at the next meeting? • The upcoming meetings will cover health permits, booth set-up, risk management and more • These meetings are crucial and missing one will result in loss of placement in your booth

  12. Questions?! • Ask us now • Any of the clubs I spoke with over email should come up now • And feel free to email us at springfling@email.arizona.edu

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