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.EU SEMINAR

.EU SEMINAR. ICANN Luxembourg – July 12th 2005. Agenda. AGENDA. Who are we ? The legal framework Registrar Model Procedures model The registrar agreement for accreditation Some figures Registration Model Sunrise

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.EU SEMINAR

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  1. .EU SEMINAR ICANN Luxembourg – July 12th 2005 .

  2. Agenda ICANN - EURid presentation

  3. AGENDA • Who are we ? • The legal framework • Registrar Model • Procedures model • The registrar agreement for accreditation • Some figures • Registration Model • Sunrise • Rules • Procedures ADR • Live Demo • Our Partner PWC • ADR • Timing for .eu launching • Questions ICANN - EURid presentation

  4. I. Who Are We ? ICANN - EURid presentation

  5. I. WHO ARE WE? • EUropean Registry for Internet Domains « … a registry focused organisation based on the relevant experience from these organisations to run such a registry in a real not-for-profit spirit … » • Founding members : • DNS Belgium (registry of .be), • Istituto di Informatica e Telematica (registry of .it) • NIC SE (registry of .se) • Effective members : • CZ NIC (registry of .cz) • Arnes (registry of .sl) ICANN - EURid presentation

  6. II. The Legal Framework ICANN - EURid presentation

  7. II. THE LEGAL FRAMEWORK • Regulation 733/2002 • Published 22/4/2002 • Commission Regulation 874/2004 (PPR) • Published 30/4/2004 • The principles : what is allowed • The Registry procedures – Q3 2005 • How to register • Terms & Conditions – Q3 2005 • For registrars and registrants ICANN - EURid presentation

  8. II. THE LEGAL FRAMEWORK Regulation 733/2002 • Registry = non-profit organisation • Registry to establish registration policy • Large representation in EU • Registry/registrar model • No direct registrations • Contract with registrars • Public policy must be created • Involve relevant parties • To be approved by member states • Only for residents in E.U. • Exception lists • Geographical and/or geopolitical names • Provisions for phased registrations (« sunrise ») • Allow holders of certain rights to register their names upfront • Establish ADR ICANN - EURid presentation

  9. II. THE LEGAL FRAMEWORK PPR (Public Policy Rules) : 874/2004 (update of Reg. 733/2002) • Defined by EC and member states • Defines principles : • Who can register which names ? • Who are the registrars ? • Phased registrations • Alternative Dispute Resolution • Reserved / Blocked lists • Bona Vacantia • Registration procedures ICANN - EURid presentation

  10. III. Registrar Model ICANN - EURid presentation

  11. III. REGISTRAR MODELEC REGULATION 874/2004: Provisions for Registrars • No geographical limitations for registrars but: • Must be accredited by registry • Must offer agreements under a EU law • EU data protection • Can only take pre-registrations when accredited • Must submit applications in the order in which they were taken • .EU Registrations can only start if it is possible to register in any one of the 20 official EU languages ICANN - EURid presentation

  12. III. REGISTRAR MODELBECOMING A .eu REGISTRAR EURid facilities • on-line application procedures in all 20 EU languages : http://www.eurid.eu/Registraraccreditation • Agreement has 1 year term renewable annually • registrar guidelines and online account management tools in English • Telephone and email support in • 6 languages since July 1st • 20 EU languages from Q4 2005 on ICANN - EURid presentation

  13. III. REGISTRAR MODELREGISTRAR AGREEMENT: key requirements In respect of registrants: • Guarantee that the holder has accepted EURid registrant Terms and Conditions when registering • Guarantee that the holder meets the requirements to obtain or renewa name (particularly those in the EC regs. 733/2002 & 874/2004) • Inform the holder of all information received from EURid which might influence the holder’s contractual relationship with the registry (particularly regarding potential termination of the domain name registration) ICANN - EURid presentation

  14. III. REGISTRAR MODEL REGISTRAR AGREEMENT: key requirements In respect of registrants: • Submit the data of the end-user requesting a domain name (not the data of the registrar) including e-mail address • Registrars may register names for themselves but will refrain from warehousing • Not in any way initiate or assist in the selling or transfer of a name without using the correct EURid procedures. ICANN - EURid presentation

  15. III. REGISTRAR MODELREGISTRAR AGREEMENT: Advance payment • Registrar to make an advance payment of at least €10,000 (ten thousand) • From this account registration fees deducted immediately and renewal fees deducted at the end of the month in which due • At the end of each month, the registrar will be invoiced for that month’s activities • All names not deleted by the end of the due month will automatically be renewed and invoiced • If the account reaches zero no further registrations can be made until the invoice is paid. • Generally, if an organisation ceases to be a .eu registrar any unused money on their account will be refunded at the end of the agreement term. ICANN - EURid presentation

  16. III. REGISTRAR MODELHOW THE PREPAYMENT WORKS payment of invoice payment of pre-pay amount payment of invoice registrations renewals account status time end of month end of month system stops ICANN - EURid presentation

  17. III. REGISTRAR MODELREGISTRAR AGREEMENT: Table of fees (indication) Registration fees • New domain name - I year registration €10 • Renewal of domain name registration €10 • Fee upon transfer from another registrar &/or registrant €10 (treated as a new registration) • Reactivation of a name in ‘quarantine’ (40-day period after deletion) €20 Sunrise application fees • Claiming public body status €35 • Holder of registered trademarks(+ family names where appl) €45 * • Holder of other prior rights €85 * * Where validation does not take place due to earlier applicant being successful, sunrise fee to be returned to registrar, subject to a €15 cost All fee indications are provisional ICANN - EURid presentation

  18. III. REGISTRAR MODELPUBLICATION OF REGISTRAR LIST • List of accredited registrars published on our website • Registrar can opt out of being published • List is also viewable by: • Country of registrar • Language supported • Alphabetically • ……… • Second criterion for sort will be date/time of application (completed within timescales) ICANN - EURid presentation

  19. III. REGISTRAR MODEL ICANN - EURid presentation

  20. IV. Registration Model ICANN - EURid presentation

  21. IV. REGISTRATION MODELBASIC PRINCIPLE • First come – first served • Minimum 2 characters • Exceptions : • Reserved lists : countries, registry, EC • Blocked lists : names not allowed at the first level xxx.eu • Phased registration • 2 letter names representing « cc » • All other names are allowed ; no proof needed after « sunrise » • Companies, organisations, people residing in E.U. ICANN - EURid presentation

  22. Name, contact information (address, e-mail,..) • Country (must be within the European Union) • Confirmation that the requesting party : • Any material inaccuracy = breach of the T&C * Satisfies eligibility criteria * Does not infringe any right of third party * Accepts T&C (incl. PPR, ADR) Registration Database IV. REGISTRATION MODELHOW? registrant myname electronic form confirmation registrar registry myname fully automated 24/24 and 7/7 ICANN - EURid presentation

  23. IV. REGISTRATION MODELWHOIS • Whois and privacy policy being drafted in consultation with the European Commission • EURid model requires valid email address • Confirmation sought from holder when requests for transfers received • Important for holder to be able to check email address • Measures put in place to avoid automated data capture ICANN - EURid presentation

  24. Registration Database IV. REGISTRATION MODELTRANSFER TO NEW REGISTRAR approval online or by fax/letter 4 registrant 2 electronic form « transfer » 1 myname confirmation 3 new registrar registry 3 5 changeregistrar E-mail requesting approval for transfer to new registrar inform « old »registrar 6 old registrar ICANN - EURid presentation

  25. III. REGISTRAR MODELREGISTRAR AGREEMENT: CHOICE OF REGISTRAR • Domain name holder has right to change registrar • “transfer” initiated by new registrar • Becomes effective if: • holder confirms within 14 days • Data checked by registry is OK • Registration fee deducted from new registrar • No refund of fee paid to old registrar (whole or in part) • If holder wishes to transfer the name to another party, their registrar initiates “trade” • Same procedures as for transfer but both existing and new holder asked to confirm • New registrar pays registration fee ICANN - EURid presentation

  26. 2 Registration Database IV. REGISTRATION MODELTRANSFER TO ANOTHER REGISTRAR approval online or by fax/letter 4 1 electronic form « transfer registrant » buyer confirmation 3 new registrar registry 5 6 changeregistrant 3 E-mail requesting approval myname approval online or by fax/letter inform « old »registrar 2 7 seller old registrar ICANN - EURid presentation

  27. V. Sunrise ICANN - EURid presentation

  28. V. SUNRISEPHASED REGISTRATIONS • Why ? • To allow those with prior rights the opportunity to protect their names • To prevent the abuses witnessed in .com and others • To ensure a quality domain name and enhance the reputation of .eu ICANN - EURid presentation

  29. V. SUNRISETWO PHASES • Phase I : TM + public bodies • Requested name should correspond exactly with name for which right is claimed • Spaces = omitted or replaced by « - » • Other characters (@,&^,:,…) = omitted, replaced by « - » or transcribed • Phase II : Other rights • All names applied for blocked until validation completed ICANN - EURid presentation

  30. 7 2/6 2 2 6 5 3 myname 4 03/12/2005 10:12:17 Myname Cy Brussels TM 4 eurid-001 abc-003 domain-007 6 V. SUNRISETHE PHASES 2: Send link to cover page 6: inform of registration myname.eu 2 confirmation + id 1 2 registry registrar 2 myname.eu 2 electronic application form registered documentary evidence (40 days) add receipt date Domain validation Recv’d agent Registr decision Right Docs recv’d: 15/12/2005 Decision: Approved SUNRISE DATABASE daily worklist ICANN - EURid presentation

  31. V. SUNRISEMULTIPLE APPLICATIONS Eurosales ag (DE) British Engine Ltd Eurosales sa (FR) Everybody Mr X be.eu view queue per domain 09/01/2006 eurosales–001 - Mr X – addr. – 03/12/05-10:07:47 – CY –11/01/06 - PEN eurosales–002 – Eurosales SA – addr. – 03/12/05-10:07:49 – CY –11/01/06 - PEN eurosales–003 – Eurosales AG – addr. – 03/12/05-11:22:04 – CY –11/01/06 – PEN be– 001 – British Engine –addr. –29/11/05-15:07:54 – CY –08/01/06 – REJ’D ICANN - EURid presentation

  32. clickable SUNRISE WHOIS Examples Domain name: eurosales.eu Date : 06/12/05 Name : Mr. X Company : - Address : Main Street, 5 1000 Brussels Country : Belgium E-mail : mr-x@best.com Tel. : +32 12 345678 Deadline for paperwork ; calculated by the system (+ 40 days) Automatically set upon receipt of (electronic) application form Entered by the Validation Agent ICANN - EURid presentation Not publicly visible

  33. SUNRISE WHOIS Examples Domain name: eurosales.eu Date : 20/12/2005 This name will not be evaluated because deadline for entering documentary evidence for first on the list has not expired. ICANN - EURid presentation

  34. SUNRISE WHOIS Examples Domain name: eurosales.eu Date : 14/01/2006 The first on the list did not enter his documents within the required period  evaluation starts with next in the list : Eurosales SA ICANN - EURid presentation

  35. SUNRISE WHOIS Examples Domain name: eurosales.eu Date : 18/01/2006 When approved, all remaining applications are automatically invalidated. Approved name is registered after 40 day waiting period. ICANN - EURid presentation

  36. Live Demo ICANN - EURid presentation

  37. V. SUNRISE - OUR PARTNERPWC AS A VALIDATOR • PwC Belgium will take up the role to validate the documentary evidence to be provided by domain name applicants during the Sunrise Period. • PWC has a large knowledge and expertise in the field of intellectual property rights • Validations done by an expert team drawn from all 25 EU countries • Deployment of a state-of-the-art technological infrastructure • !! neither EURid, nor PwC accept, archive or validate any alleged documentary evidence of prior rights for the time being. • More information : • http://www.validation.pwc.be. E-mail: validation@pwc.be. ICANN - EURid presentation

  38. VI. ADR ICANN - EURid presentation

  39. Bad faith = to register a domain name - for the purpose of selling - to prevent a right holder from registering it - for the purpose of disrupting the professional activities of a competitor - personal name for which no demonstrable link exists between holder and name - … Legitimate intrest = - Prior to ADR name was used in connection with goods or service - Holder has been commonly known by the domain name even in absence of right - Holder is making legitimate and non-commercial or fair use of DN without intent to mislead consumers or harm the reputation of rightholder VI. ADR REGULATION 874/2004 - art 21 • ADR enforced through T&C • What is an abuse ? • When a domain name is identical or confusingly similar to a name (…) on which a right is recognized (…)AND • was registered without rights or legitimate interests in the name by its holderORthe domain name has been registered or is being used in bad faith. • The results are binding unless court proceedings are initiated within 30 days of the notification of the result ICANN - EURid presentation

  40. 1 2 3 4 5 1 ADR provider : check administrative compliance 2 domain name holder : time to respond 3 panel to decide 4 ADR provider : communicate decision to parties 5 parties : time to initiate court procedure VI. ADRTIMELINE complaint filed+ fee paid 30 days 3 days 1 month 30 days 5 days ADR provider : inform domain name holder + domain name suspended Days = working days ICANN - EURid presentation

  41. VI. ADRSUNRISE ADR MECHANISM (1) • The sunrise ADR is an ADR against a decision of the registry / validation agent • The applicant who gets a negative decision, can start ADR against that decision : • When the decision is overruled, that applicant will get the name • When the decision is confirmed, the process continues (validating the rest of the queue) • In case of a positive decision : • All applicants lower in the queue will be informed by e-mail • They can start ADR against the decision • When the decision is overruled, the next in the queue has to be evaluated ICANN - EURid presentation

  42. VI. ADRSUNRISE ADR MECHANISM (2) TIMELINE Queue for domain « abc » APPL1 rejected DAY 1 : • APPL1 • APPL2 • APPL3 • APPL4 • APPL5 • APPL6 has 40 days for ADR against decision VA continues with next in queue APPL2 approved DAY 5 : start of 40 day waiting period all applicants are informed by e-mail NO ADR started DAY 45 : Domain name registered for APPL2 end of validation for domain name « abc » ICANN - EURid presentation

  43. VI. ADRSUNRISE ADR MECHANISM (3) TIMELINE Queue for domain « abc » APPL1 rejected DAY 1 : • APPL1 • APPL2 • APPL3 • APPL4 • APPL5 • APPL6 has 40 days for ADR against decision VA continues with next in queue APPL2 approved DAY 5 : start of 40 day waiting period all applicants are informed by e-mail APPL1 files for ADR DAY 37 : all procedures « on hold » until ADR decision RULING FROM ADR DAY 85 : decision correct : resume validations decision overruled : name attributed to APPL1 end of validation for domain name « abc » ICANN - EURid presentation

  44. VI. ADRSUNRISE ADR MECHANISM (4) TIMELINE Queue for domain « abc » APPL1 rejected DAY 1 : has 40 days for ADR against decision • APPL1 • APPL2 • APPL3 • APPL4 • APPL5 • APPL6 VA continues with next in queue APPL2 approved DAY 5 : start of 40 day waiting period all applicants are informed by e-mail APPL6 files for ADR DAY 37 : all procedures « on hold » until ADR decision RULING FROM ADR DAY 85 : decision correct : name attributed to APPL2 (after 40 day waiting period) decision overruled : validations resumed with APPL3 !! ICANN - EURid presentation

  45. VI. ADRSUNRISE ADR MECHANISM (5) TIMELINE Queue for domain « abc » APPL1 rejected DAY 1 : • APPL1 • APPL2 • APPL3 • APPL4 • APPL5 • APPL6 APPL2 rejected DAY 5 : APPL3 APPROVED DAY 6 : ADR started by APPL5 DAY12 : ADR ruling (in case APPL5) DAY30 : decision correct : continue 40 day waiting period decision overruled : validations resumed with APPL4 !! ADR started by (APPL2) DAY44 : RULING from ADR (in case APPL2) DAY93 : decision correct : return to normal procedure decision overruled : name attributed to APPL2 ICANN - EURid presentation

  46. VI. ADR -OUR PARTNERCZECH ARBITRATION COURT • Czech Arbitration Court to provide Alternative Dispute Resolution for .eu domain names in the 20 official languages of the European Union: • a not-for-profit organisation founded in 1949, already provides ADR for domain names disputes in the Czech top level domain registry (.cz) • more information about the Czech Arbitration Court at: http://www.arbcourt.cz • more information about the Central European Advisory Group at: http://www.ceag.biz ICANN - EURid presentation

  47. VII. Timing for .eu launching ICANN - EURid presentation

  48. VII. TIMING FOR .EU LAUNCHINGPREPARE SUNRISE June 16th : Start registrar accreditation Announcement of sunrise .eu in the root Terms and conditions available in all languages Prepare SUNRISE : consult stakeholders Document validation rules, ADR procedures, Registration policy ICANN - EURid presentation

  49. Announcement of sunrise 1 2 Phase Phase VII. TIMING FOR .EU LAUNCHINGPHASED REGISTRATIONS all registrations Min. 2 months 2 months 2 months validations of prior rights by V.A. ICANN - EURid presentation

  50. VIII. Questions ICANN - EURid presentation

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