1 / 24

Municipal Budget Process

Municipal Budget Process. Governmental Procedures and Structure Committee Taxation and Budget Reform Commission August 10, 2007 By: Diane Reichard, CPA, CGFO. Functions of Budget. Within the Finance/Accounting Department or reports to City Manager Prepares revenue forecasts

ewan
Download Presentation

Municipal Budget Process

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Municipal Budget Process Governmental Procedures and Structure Committee Taxation and Budget Reform Commission August 10, 2007 By: Diane Reichard, CPA, CGFO

  2. Functions of Budget • Within the Finance/Accounting Department or reports to City Manager • Prepares revenue forecasts • Prepares budget document & CIP • Monitors budget spending and position control • Grant administration

  3. Key Players

  4. Budget Office • Coordinates all key players • Communicates Council’s goals & priorities • Provides direction to departments • Understands the needs & wants of citizens • Presents document to all

  5. Chief Executive Office • Weekly meetings to understand goals and direction • Establish priorities • Keep calendar moving

  6. Calendar • TRIM Deadlines • May 31st – Property appraiser • June 30th – Updated • Very important to follow deadlines • Budget 95%

  7. Internal Departments • Directors/Liaisons • Understand balance between City Manager • directives and available sources • Assisting Departments • Accounting (revenue projections, grants) • Human Resources (employee information) • Planning (Capital Improvement Plan) • Public Works (CIP & infrastructure)

  8. External Departments • Citizens • Advisory groups • Civic organizations • CRA districts • State-revenue estimates

  9. Develop Your Plan • Work Your Plan • Present Your Plan Plan, Plan, Plan and one thing for sure “Things will change.”

  10. Budget Process March April May Finance analyzes & projects revenue estimates BUDGET KICK-OFF City Council holds goal-setting session. May June July Departments submit budgets to Finance. City Manager meets with Departments. Finance and City Manager prepare proposed budget. July September August City Manager submits proposed budget to Council and releases to public. City Council holds public hearings to adopt budget. City Council holds budget workshop.

  11. I. Develop Your Plan • Deadlines • Budget Responsibility • Details

  12. Deadlines • Provide date/ responsible party/ task • Check list • Refer to NACSLB 8.1 & other guidance • Narratives, numbers, personnel summaries, performance measures, and numbers must align

  13. Budget Responsibility • Revenue = Appropriation • Fiscal Year = October 1 – September 30 • Compare programs to revenue • Departments are responsible tomonitor by category • Personal Services • Operating Expenses • Capital Outlay • Enter line items

  14. Details • Details are important – list with amounts • Personnel - # of positions evaluated • Changes are documented • Plan diligently and plan for change • Monitor monthly • Capital outlay • Specific item and amount • Request to change or add if not in budget • Delayed if funding is tight

  15. II. Work Your Plan • Manage the calendar • Adhere to deadlines • Utilize resources

  16. Manage the Calendar • Stay Focused • Allow time for specific tasks • Depend on those who have information • Revenue projections • Bond documents • Interest Calculations • Debt Service Requirements

  17. Adhere to Deadlines • Beware of changes • NOW or LATER • Decide when to STOP

  18. Utilize Resources • Recommended Budget Practices • Internet for example • Budget Policy • Revenue sources • Enterprise funds – outside agencies

  19. III. Present Your Plan Organize thoughts Simple to decipher Easy to understand

  20. Conclusion Budget Function • The way the budget function operates • has a wide-ranging effect on the • budget itself • 5 Dimensions: • Financial • Political • Planning • Communication • Managerial

  21. Knowledge • Government Structure • Accounting system • Budget Process • Operating Departments • Legal & Regulatory Impacts

  22. Skills People/Interpersonal • networking • persuasion • negotiation • interviewing • oral/written communication Analytical • complex problem into parts and solve • proficiency with tools and techniques

  23. Ability • Creative/ Innovative • Organize tasks/ juggle priorities • Follow through with commitments • Good judgment (fiscal/policy/political)

More Related