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Session 14

Session 14. Using Direct Loan Tools to Reconcile your Direct Loan Data with COD Chuck Hirman Anita Olivencia U.S. Department of Education. Agenda . Installation General Functionality Setup Cash Management School Account Statement (SAS) Rebuild Disbursement Measurement Tool Report

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Session 14

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  1. Session 14 Using Direct Loan Tools to Reconcile your Direct Loan Data with COD Chuck Hirman Anita Olivencia U.S. Department of Education

  2. Agenda Installation General Functionality Setup Cash Management School Account Statement (SAS) Rebuild Disbursement Measurement Tool Report Assistance/Contacts 2

  3. Installation Direct Loan Tools Release 9.0 software available on www.fsadownload.ed.gov Review Installation Guide & Cover Letter 3

  4. DL Tools GeneralFunctionality Multi-year (2007-2008, 2008-2009, 2009-2010) application designed to provide the following functionality Cash Management SAS Rebuild Disbursement Measurement Tool report 4

  5. Setup www.cod.ed.gov YTD DSDF

  6. Setup

  7. Cash Management • Tracks Cash Receipts and Refunds of Cash

  8. Import External Disbursements

  9. Import External Disbursements

  10. Internal Ending Cash Balance Report • Print this report before importing the SAS

  11. Internal Ending Cash Balance Report

  12. Internal Ending Cash Balance Report

  13. School Account Statement (SAS) • The SAS is a monthly statement listing the school’s DL processing activity as reported to (and accepted by) COD • Import the DSLF or DSDF • Each SAS import overwrites previous SAS information stored in the DL Tools database

  14. Importing the SAS

  15. SAS Import Reports

  16. SAS Import Reports

  17. SAS Import Reports

  18. SAS Import Reports

  19. SAS Import Reports

  20. Printing in DL Tools

  21. Printing SAS Cash Detail

  22. Printing SAS-Cash Detail

  23. Printing SAS-Disbursement Detail

  24. Printing SAS-Disbursement Detail

  25. Printing Cash Comparison

  26. Printing Cash Comparison

  27. Printing Disbursement Comparison

  28. Printing Disbursement Comparison

  29. Printing Disbursement Comparison

  30. Printing Disbursement Comparison

  31. Rebuild • CODRBFOP • Includes only accepted records • Includes Web disbursements • Request file by calling COD School Relations at: 800/848-0978

  32. Rebuild

  33. Disbursement Measurement Tool Report • Calculates average actual process time from actual disbursement date, to sending the actual disbursements in a batch to COD, and to booking the loan • Compares average number of days elapsed to your tolerance settings in DL Tools System Setup

  34. DL Tools Technical Assistance CPS/SAIG: • Phone: 800/330-5947 • TDD/TTY services: 800/511-5806 • Email: CPSSAIG@ed.gov • Representatives are available Monday through Friday, 8 a.m. to 8 p.m. ET

  35. Contact Information • We appreciate your feedback and comments. We can be reached at: • Chuck Hirman • Phone: 206-615-3643 • Email: Chuck.Hirman@ed.gov • Anita Olivencia • Phone: 617-289-0130 • Email: Anita.Olivencia@ed.gov 35

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