JABSOM Annual Chair Reporting Instructions

1. JABSOMAnnual Chair Reporting Instructions For Reporting Session: July 1 – June 30

2. Notes • All reporting is for academic year (July 1 – June 30) • Reporting is required for all compensated faculty only • Faculty with joint appointments should complete a report for your primary department only • You will need a UH email username/password to log in • All text comments need to be kept at a 500 word limit • Upon submission deadline, forms will not be accessible as to allow for your chair to begin reviewing all entries.

3. Reminders • Click on the “save” button at the end of each section to save your work • At the end of your session, you must click on the “submit” button to submit your form • You may submit/change your data as many times until the deadline • Upon clicking “submit” a printable version will appear • Click on “Click to Print” button to print a copy for your files • Click on “log out” to end your session

4. Need a UH email account? • UH email username/password is required to log-in to the reporting system • If you have forgotten your username/password or need to obtain one go to the following website: UH ITS Email Set-Up • Please note that your UH username/account will be issued directly by UH ITS Dept –Contact the UH ITS Help Desk at 956-8883 for assistance

5. To Begin Your Reporting Session Go to the Faculty Development Website: http://jabsom.hawaii.edu/facdev • Click on the “Annual Faculty Reports” tab • Click on “Annual Report Forms – All Faculty and Department Chairs”

6. You will get a screen with information about a security certificate, please click “yes” to proceed.

7. Log-In Screen • You will then see the log-in screen. • Log-in with your UH username and password(same as your UH email account)

8. 1. Annual Chair Report • Your contribution to your department and JABSOM’s annual report • If you submitted a form last year, your data will be stored on your form • Be as accurate as possible • When unsure, please make your best estimate • All data will be stored for future use • The form is broken up into sections which are indexed at the top of the form, if you are returning to complete your form, you can click on the section where you left off and start from there.

9. 1. Annual Faculty Report: Reminders • Please be aware of the data being requested, in the block columns to the right, please indicate a numerical number and not text

10. 1. Annual Chair Report: Process • Upon submission deadline, the Vice-Dean/Dean will review your report. • The Vice-Dean/Dean should schedule a one-on-one meeting with you to discuss your efforts and goals for that year • You will both sign the form at time of meeting and both you and the Dean’s Office should keep a copy on file

11. 2. View Reports • As Dept Chair, you may view reports that have been submitted from your department by selecting the faculty member by name and the reporting year. • You will have the opportunity to provide comments in the text box at the end of the form and submit the comments for the faculty member to view. • Upon completion of reviewing reports, you should schedule a one-on-one meeting with each faculty member to discuss their progress for that year and for the next year. • At time of meeting, you should print out a hard copy, you and the faculty will both sign at the bottom of the form and keep one copy in your department’s files.

12. 3. Evaluation of Chair • Your faculty will be completing an evaluation on your efforts as Chair. • All responses will be tallied and reviewed anonymously by the Vice-Dean/Dean. • The Vice-Dean/Dean will discuss the outcomes of your evaluation with you.

13. Questions?Contact the following: For content questions: Dr. Rosanne Harrigan Associate Dean of Faculty Affairs harrigan@hawaii.edu For technical assistance, all other questions: Lori Matsuzaki JABSOM Faculty Development Coordinator 692-0884 lmatsuza@hawaii.edu