UC Davis EOC team website: eoc.ucdavis EM/BCP website: prepare.ucdavis

1. UC Davis EOC Training MeetingSeptember 2, 2009 • UC Davis EOC team website: http://eoc.ucdavis.edu • EM/BCP website: http://prepare.ucdavis.edu

2. Warn Me call 04:22:11 Roy Pitts (email) 12:19:38 am Scott Weintraub 04:22:35 Eben Sutton (SMS) 04:22:40 Frank Wada (SMS)* Sent 04:21:30 04:23:17 David Alamillo (email) 04:25:38 Shawn Cullen (SMS) 64 contacted; 35 responded 04:26:27 Sal Genito (SMS)* 04:26:59 Bob Wachter (email) 41% Yes 14% No 45% n/a 04:27:36 Phil Lacey (email) 04:28:56 Andy Fell (SMS) * Unable to attend

3. PD Exercise: September 16th Goals: • Incident notification (from IC through PD) to EOC Executive Response Team is completed according to the established protocols. • Notification to appropriate entities are made (UCOP, County OES, etc). • EOC activation (if requested) is accomplished according to the Comprehensive Emergency Plan, Annex A, Appendix A.

4. Training Operation: Witch West Sac and Woodland Influenza Training Clinicfor the High-Risk Saturday, October 3rd 7:30-ish to noon-ish Free flu shot Sign up sheet Which site are you interested in? INVITE EVERYONE IN YOUR OFFICE! BRING YOUR FAMILY!

5. Training E900 IEMC/All Hazards: Preparedness & Response 10/19-22/09 17 vacancies (Public Works, Emergency Medical/Health, PIOs, Fire) E901 IEMC/All Hazards: Recovery & Mitigation 10/26-29/09 26 vacancies (Law Enforcement, Fire, PIOs, Emergency Medical/Health) E905 IEMC/Hurricane: Preparedness & Response 1/11-14/10 44 vacancies (All disciplines) 3/1-4/10 52 vacancies (All disciplines) E910 IEMC/Earthquake: Preparedness & Response 12/14-17/09 36 vacancies (All disciplines) E915 IEMC/Homeland Security: Preparedness & Response 11/2-5/09 48 vacancies (All disciplines) E920 IEMC/Hazardous Materials: Preparedness & Response 1/18-21/10 54 vacancies (All disciplines)

6. Training FEMA L363: Multi-Hazard Emergency Planning for Higher Education UC Davis December 8-9-10 Team of 4-6 people

7. Training NACUBO Webcast “H1N1 Campus Management: Perspectives from Human Resources, the Business Office and Health & Safety Management“ September 15, 2009 10:30-11:30 am EOC

8. Pandemic H1N1 (2009) Influenza Planning Assumptions • Severity appears to be the same as the seasonal flu: most people experience mild symptoms and recover quickly • Concern because it appears to preferentially infect younger people • Unlikely schools (K-12) will be asked to close

9. Pandemic H1N1 (2009) Influenza Planning Assumptions • Expect business/academic disruptions that can be managed with available resources • Seasonal vaccine is available now;H1N1 vaccine will be available beginning in late October • Available to open a POD (points of dispensing) site if asked

10. Pandemic H1N1 (2009) Influenza Valerie: 1 of 3 Based on what I know, this event will be disruptive and inconvenient for the campus departments, but will not be overwhelming for available resources. There is the possibility this virus will become more problematic, and this possibility should be taken into consideration.

11. Pandemic H1N1 (2009) Influenza Valerie: 2 of 3 There is serious illness and death from the seasonal flu every year; this year will be no exception. Because this is a new virus, more people will be ill and there will be more deaths. It does not appear the ratios will be higher than in the normal flu season, but again, that possibility should be taken into consideration.”

12. Pandemic H1N1 (2009) Influenza Valerie: 3 of 3 Because of the nature of this new influenza virus, the media interest and coverage will highlight those illnesses and deaths – on campus and in the community. We can expect uneasiness and concern from our staff, faculty, students, parents. We can expect rumors to spread quickly. Therefore, early and on-going communication to answer questions about our response and available resources is critical.

13. Pandemic H1N1 (2009) Influenza UC Davis Response Objectives • Communication Provide information and updates to the campus through all channels to address questions and provide guidance • Primary portal for information maintained by University Communications • Administration letter to the campus in August • Office of Emergency/Continuity Management listserv • Specific sites for student health, student housing, Education Abroad, campus child care • FAQ’s developed and posted from HR, IET and others

14. Pandemic H1N1 (2009) Influenza UC Davis Response Objectives • Continuity of Operations Providing resources and guidance to aid in the continuation of our academic mission and business functions. • Aids to campus planning maintained by the Office of Emergency/Continuity Management (templates, posters, plans, etc) • Letter to faculty from the Academic Senate • Letter to students from Student Affairs • Departments use of UC Ready for continuity planning • Closely follow the CDC guidance

15. Pandemic H1N1 (2009) Influenza UC Davis Response Objectives • Community Support Maintain a close relationship with the Yolo County Public Health Officer and local government • Assistant Public Health Officers on campus (Dr. Tom Ferguson and Dr. Christian Sandrock) • Participate in Yolo County pandemic planning meetings • Participate in pandemic planning meeting with other UC campuses

16. NEXT MEETINGS Wednesday, October 7th November 4th December 2nd EOC 8:30 am-10:00 am