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Where we started

Automating the Certification of Alternative and PLUS Loans PA BUG November 19, 2007 Carole Kushner- Applications Support Analyst, LIS Rick Heckman- Sr Assoc Director, Fin Aid Dickinson College. Where we started. Datatel Colleague user since 1992 Processed Loans electronically since 2001

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Where we started

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  1. Automating the Certificationof Alternative and PLUS Loans PA BUGNovember 19, 2007Carole Kushner- Applications Support Analyst, LISRick Heckman- Sr Assoc Director, Fin AidDickinson College

  2. Where we started • Datatel Colleague user since 1992 • Processed Loans electronically since 2001 • Certified Loans on ELM website • Created Loan application in Colleague • Imported Response and Disbursement files from ELM • Colleague matched on SSN and loan type to import Unique ID and other data

  3. Institutional Changes • Concerns about our ability to get accurate, timely data from Colleague • RFP process • Review of proposals • Loan processing a big red flag for Financial Aid • Banner selected • Transition as quickly as possible

  4. Our Goals • Continue to use Certification Request for processing PLUS and Alternative Loans • Automate the processing to the extent possible using Banner rather than external website • Minimal changes to vanilla Banner • Limit the amount of manual data entry, dual data entry and cutting and pasting • Process Loans from multiple lenders/guarantors • Maintain use of original unique ID

  5. Our Plan • Import SP2 file from ELM (contains Cert Requests only) • Populate an intermediate table • Produce a report of loans needing to be processed • Develop matching criteria to match imported record with Banner record • Import into Banner table (RPRLAPP) all fields needed to certify loan

  6. Challenges • Learning to read response files (Ultra Edit) • Loan term dates- correct aid year • Different matching criteria for PLUS and Most Alternative Loans • Alternative Loans with parent as borrower (NJ CLASS) • Switch from ELM to eCourier, but still using ELM • Communicating with lenders - new loan set-up

  7. Banner Set up • New fund for each alternative loan program (RFRBASE/RFRMGMT) –be sure to populate alt loan program type • Corresponding Detail Code (TSADETC) • Lender/Guarantor codes (SPAIDEN) • Lender identification (RPRLNDR) • Loan Options (RPRLOPT) • Add codes to RPRELAP (electronic loan creation) • Add codes to appropriate RPRELAX (loan extract)

  8. Batch_date Status Last_name First_name Ssn Loan_type Alt_loan_prog_type Par_ssn Par_last_name Par_first_name Par_mi Par_address Par_addr_line2 Par_city Par_state Par_zip Par_phone_no Par_driver_lic_no Par_stat_code_lic Par_birth_date Par_citz_ind Par_in_default El_loan_id Request_amt Lender_id Guar_id Loan_per_beg_date Loan_per_end_date Alt_stud_borrow_ind Logging Table Data

  9. Matching Criteria • PLUS- Student SSN and first letter of last name • Alternative- Alternative Loan Program Type, Borrower SSN and first letter of last name (many alternative lenders do not populate student name/ssn fields)

  10. Day to Day Process (eCourier) • Download Response file(s) from AES • Concatenate • Two copies into Banner directory (rpop_rprlapp and elupdtop) • Import response file into Banner (RPRELRU) • Run script to load new @1C records to Log table and attempt to match (Golden) • Run script to get list of unmatched loans loaded today (Golden) • Create loan in Banner • Run script to populate fields in new RPRLAPP record (Golden) • Run RPRELAX • Send file

  11. PLUS EL Process type = ‘CR’ EL Record type = ‘C’ Lender ID Lender PIDM Guarantor PIDM (based on ID) Requested amount EL Loan ID Parent demographic data Last name First name Middle initial Address City state zip Phone Driver’s License # State code DOB Citizenship ind Parent in default SSN Alternative EL Process type = ‘CR’ EL Record type = ‘C’ Lender ID Lender PIDM Guarantor PIDM Requested amount EL Loan ID Banner required fields on Alternative Loan tab Alt borrower loan debt = 0 Credit in different name ind = N Alt Loan SB indicator Y or N Populated Fields (RPRLAPP)

  12. Logging Table • New entry every time matching process is run unless matched, purged or previously processed • Possible statuses: • Unmatched • Processed • Loan ID previously processed (manually processed) • Error-Alt unmatched fund • Error-PLUS multiple records found • Error- Alt multiple records found • Purged

  13. Reports/Scripts • Loan Apps Loaded Today • Loan Apps Processed Today • All Unmatched/Error Loans • Reprocess unmatched records (procedure) • View to show most recent entry for each loan ID • View (specific student name search)

  14. Conclusion • Reduced data entry error • Resolution of multiple parents processing PLUS loans • Lender neutral (as long as they use eCourier or ELM) • No alterations to standard Banner processes, so very low maintenance

  15. Resources/Tools • NCHELP-- www.nchelp.org • File layouts • Lender/guarantor/alt loan codes • Banner Bookshelf-- Electronic Loan Manual • SQL editor (Toad, Golden) • Ultra Edit

  16. The Future • Move to Common Record • Changes in Loan Industry • Inclusion of Stafford processing?

  17. Questions

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