Manage Your Time Manage Your Stress!

The webinar will begin shortly. Manage Your TimeManage Your Stress!

Your Facilitators Denise Traicoff Marian Botchway I am speaking right now. If you cannot hear me, click Q&A on the toolbar and type a message in the Question box

Learning Objectives • Identify methods to reduce interruptions and set priorities at work • Describe the 4 factors that affect your work energy • Determine strategies for renewing energy

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Interactive Tools • Question and Answer (Q&A) panel • Raise your hand button

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Where are you? MIPH Community

Poll • What causes YOU the most time management challenges? • Setting Priorities • Setting Goals • Managing Interruptions • Putting off Important Tasks (Procrastination) • Scheduling your Time

Tasks I forgot Requests from subordinates

What’s the difference?

Is there a monkey on your back? • Enables other people to further improve their skills and their abilities • Frees up your time to work on more important tasks Delegating tasks

When and how to delegate • Is there someone else who has or can be given the necessary information to complete the task? • Is there enough time to delegate effectively? • Define the employee’s responsibility • Establish a time limit

Sources of Your Energy Body Mind Spirit Emotions

Replenish Your Energy Body Mind Spirit Emotions

Suggestions Tip/ Ideas • Sleep • Exercise • Diet • Moderate alcohol • No smoking Strategies for maintaining a healthy body

Control your emotions to improve your energy Become aware of the emotion itself Deep abdominal breathing—inhale deeply, then exhale slowly for 5-6 seconds Change the story you tell yourself: view the circumstance through another’s perspective Express appreciation to others Express your feelings in a non-confrontational way Source: Managing Yourself by Paul Morgan

Focus your mind by reducing interruptions • Seek privacy to work on a task that needs concentration • Schedule uninterrupted blocks of time without email or telephone • Manage drop-in visitors

Nuture Your Spirit! • Do what you do best and enjoy most at work • Dedicate some meaningful time to aspects of your life that mean the most to you (ex religion, family, friends, health) • Identify and practice your core values on a daily basis

Was this session an important hour for you? Identify your values Determine which tasks are urgent vs important Show appreciation to subordinates

Questions • Type your question in the Q&A pane

Additional resources • Online Temperament Indicator http://www.humanmetrics.com/cgi-win/JTypes2.asp • Online Time management survey: http://www.mindtools.com/pages/article/newHTE_88.htm • Chapter 9, Emotional Management-marshmallows and mental toughness in “Managing Yourself” by Paul Morgan. Practice any of the activities listed at the end of the chapter. http://www.motivationalmagic.com/library/ebooks/coaching/Pearson%20Education%20-%20Managing%20Yourself%20%20Coach%20Yourself%20To%20Optimum%20Emotional%20Intelligence.pdf • Tips for taking control of your life physically, emotionally, mentally and spiritually: http://www.theenergyproject.com/tips • Management Time: Who’s Got the Monkey? William Oncken, Donald Wass Harvard Business Review Nov-Dec 1999

What’s next? • Post reflections on the discussion board – Topic: Tips for managing your time • Complete your post-webinar evaluation Join the community site: www.orau.gov/miph

Get the handouts • Download the handouts from this session • Handouts also posted on the MIPH Community site in the Continuing Education section

Acknowledgements Manage your energy not your time, Tony Schwarts Catherine McCarthy Harvard Business Review How to Stay Focused on What’s Important by Gina Trapani Centers for Disease Control & Prevention/Family Health www.cdc.gov/Family/ www.effectivemeetings.com/meetingbasics/6tips.asp

Thanks for attending and being a vital part of the MIPH community!

Manage Your Time Manage Your Stress!