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PRESENTATION TECHNIQUE

PRESENTATION TECHNIQUE. PLAN FOR THE PRESENTATION ORGANISE MATERIALS PREPARE SUPPORTING MATERIALS PRACTISE. HOW TO PREPARE FOR A PRESENTATION ?. FOUR BASIC QUESTIONS…. 1. WHAT IS THE SUBJECT MATTER? 2. WHO IS MY AUDIENCE ? 3. WHAT IS THE PURPOSE OF MY PRESENTATION?

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PRESENTATION TECHNIQUE

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  1. PRESENTATION TECHNIQUE

  2. PLAN FOR THE PRESENTATION • ORGANISE MATERIALS • PREPARE SUPPORTING MATERIALS • PRACTISE HOW TO PREPARE FOR A PRESENTATION ?

  3. FOUR BASIC QUESTIONS…. 1. WHAT IS THE SUBJECT MATTER? 2. WHO IS MY AUDIENCE? 3. WHAT IS THE PURPOSE OF MY PRESENTATION? 4. WHAT IS THE TIME AVAILABLE? PLANNING FOR THE PRESENTATION

  4. TO IMPART KNOWLEDGE? • TO STIMULATE ACTION? • TO TEACH A SKILL? • TO DISSEMINATE SOME INFORMATION? • OR, ANYTHING ELSE? WHAT IS THE PURPOSE OF MY PRESENTATION?

  5. AUDIENCE • COMPOSITION • SOCIO-ECONOMIC STRUCTURE • LEVEL OF UNDERSTANDING • FAMILIARITY WITH THE SUBJECT • EXPECTATIONS TIME • HOW MUCH TIME IS AVAILABLE? • HOW SHALL I MANAGE TIME ? OTHER ASPECTS…

  6. HE PLANS TOO MUCH MATERIAL • GETS CARRIED AWAY IN ANSWERING QUESTIONS • GETS SIDE TRACKED • PAYS TOO MUCH ATTENTION TO TRIVIAL POINTS • GETS CARRIED AWAY WITH THE SOUND OF HIS OWN VOICE • ENJOYS BEING THE CENTRE OF ATTENTION • FAILS TO INDICATE TIME IN HIS PRESENTATION-NOTE WHY DOES A PRESENTER RUN SHORT OF TIME?

  7. CONTENT • CLEAR • CONCISE • TO THE POINT • FACILITIES • PHYSICAL FACILITIES • AUDIO-VISUAL AIDS • SUPPORTING MATERIALS OTHER ASPECTS…CONTD

  8. ASCERTAIN RELEVANCE • GATHER MATERIALS AND JOT DOWN EVERY BIT OF IDEAS & INFORMATION LIKE: • ILLUSTRATIVE EXAMPLES • FACTS AND FIGURES • POINTS FOR DISCUSSION • QUESTIONS TO POSE • EXERCISES TO ADMINISTER • JOKES/ ANECDOTES TO SHARE • REORGANISE NOTES IN LOGICAL ORDER • WORK OUT A MORE DETAILED OUTLINE • WRITE DOWN TEXT IN LONG HAND ORGANISING CONTENT...I

  9. INTRODUCTION • TELL THEM WHAT YOU ARE GOING TO TELL THEM • OUTLINE THE SCOPE OF THE PRESENTATION • SHOW RELEVANCE OF SUBJECT TO PARTICIPANTS • KEEP INTRODUCTION BRIEF • BODY • TELL THEM • CHOOSE ONLY A FEW MAIN STATEMENTS AND BUILD ON THEM (MUST-SHOULD-NICE) • BACK-UP THESE MAIN STATEMENTS WITH EXPERIENCE, RESEARCH AND INFORMATION • ENRICH WITH SUPPORTING MATERIALS • CONCLUSION • TELL THEM WHAT YOU HAVE TOLD THEM • RETRACE CONTENTS CONCISELY • REINFORCE ORGANISING CONTENT..II

  10. ILLUSTRATIONS • POSTERS, LEAFLETS, CHARTS • FLIP BOOK • GRAPHS, STATISTICS • EXAMPLES • CASE STUDIES • FILMS • SONGS AND SLOGANS • MATERIALS FOR DEMONSTRATION REHEARSE WITH THE SUPPORTING MATERIALS SUPPORTING MATERIALS

  11. PROJECTS THOUGHTS AND IDEAS VISUALLY • GRABS ATTENTION • DEPICTS CONTENTS • FACILITATES COMPARISION • REDUCES LOAD ON PRESENTER’S MEMORY • PRESENTS NUMERICAL DATA GRAPHICALLY • SUSTAINS INTEREST BY BREAKING INTO THE VERBAL FLOW OF LECTURE • BRINGS VARIETY • EASY TO REMEMBER AND RECAPITULATE WHY VISUAL AIDS ?A PICTURE IS WORTH A THOUSAND WORDS

  12. PRESENTATION IS LIKE AN ICEBERG ! • IT IS ALL ABOUT MAKING A SUBJECT COME ALIVE !! • IT TAKES A LOT OF SELF-MOTIVATON TO MOTIVATE OTHERS TO LISTEN !!! • BELIEVE IN WHAT YOU ARE SAYING A REFLECTION ON “PRESENTATION”

  13. ARRANGE EVERYTHING IN PROPER ORDER • FACE THE AUDIENCE WITH A SMILE • INTRODUCE YOURSELF BRIEFLY • INTRODUCE THE SUBJECT BRIEFLY • GO OVER MATERIALS AS PER PLAN • CONCLUDE • INVITE QUESTIONS • HANDLE QUESTIONS • THANK THE PARTICIPANTS MAKING A PRESENTATION

  14. SMILE ! IT CONNECTS ! • MAKE SELF- INTRODUCTION INTERESTING • GET PARTICIPANTS INVOLVED EARLY • MAINTAIN WIDER EYE CONTACT • BELIEVE IN YOURSELF & BE YOURSELF • TALK IN A NORMAL & AUDIBLE TONE • PRESENT A NEAT PERSONAL GROOMING • MAINTAIN A POSITIVE BODY LANGUAGE SOME USEFUL TIPS…I

  15. USE SOME HUMOUR, IF YOU CAN • MODULATE YOUR VOICE; MAKE IT LIVELY • AVOID MANNERISMS; IT DISTRACTS • THINK ON YOUR FEET; BE ALERT • DO NOT USE JARGONS; YOUR AUDIENCE MAY NOT BE FAMILIAR WITH THEM • USE NOTES FOR REFERENCE ON POINTS, EXAMPLES, QUESTIONS & TIME ETC • TRY TO REMEMBER PARTICIPANTS’ NAMES SOME USEFUL TIPS…II

  16. FAMILIARISE WITH TRAINING AIDS AND USE THEM WITH CONFIDENCE • USE PAUSE & SILENCE TO GOOD EFFECT • USE RIGHT EXAMPLES AT RIGHT TIME • INVITE QUESTIONS • DON’T FORGET TO THANK PARTICIPANTS • CLEAR DECK AFTER PRESENTATION • PRACTICE …PRACTICE ! ……&… PRACTICE !! SOME USEFUL TIPS…III

  17. DO NOT TALK DOWN TO PEOPLE • DO NOT BEHAVE LIKE ‘THE EXPERT’ • DO NOT PRETEND TO KNOW MORE THAN YOU ACTUALLY DO • DO NOT TALK TO OR AT PEOPLE…TALK WITH THEM • IT IS NOT ‘I’ AND ‘YOU’,…IT IS… ‘WE’ • DO NOT EMBARRASS ANY ONE OR ALLOW OTHERS TO • AVOID UNACCEPTABLE LANGUAGE • DO NOT TAKE YOUR SUBJECT OR YOURSELF TOO SERIOUSLY • YOUR EGO IS NOT THAT IMPORTANT TO YOUR AUDIENCE • RECOGNISE THE VALIDITY OF OPPOSING VIEWPOINTS • SELF-DIRECTED HUMOUR IS ENJOYED BY EVERYONE • DO NOT BE JUDGEMENTAL ABOUT OTHERS GETTING ALONG WITH THE AUDIENCE

  18. ASKING THE RIGHT QUESTON GENERATES PARTICIPATION • PREPARE A FEW QUESTIONS TO BE ASKED AT THE RIGHT TIME • ASK OPEN ENDED QUESTIONS: • BEGIN WITH ‘WHAT’ OR ‘HOW’ • USE WORDS LIKE ‘THINK’, ‘FEEL’ OR ‘BELIEVE’ • ASK PARTICIPANTS TO EXPLAIN, EXPAND OR ELABORATE • SOMETIMES GIVE THEM TIME TO REFLECT • USE PRESSURE OF SILENCE • AVOID LEADING OR LOADED QUESTIONS LIKE: • ‘DON’T YOU AGREE THAT THIS IS VERY IMPORTANT?’ • ‘ISN’T THIS THE BEST WAY TO SOLVE THE PROBLEM?’ HOW TO ASK QUESTIONS ?

  19. FACING A QUESTION • CHECK TEMPTATION TO ANSWER EVERY QUESTION • REFLECT A QUESTION AT SOME ONE IN THE HOUSE • RESPOND TO QUESTIONS BEYOND THE TOPIC CAREFULLY • IF YOU DO NOT KNOW SOMETHING, SAY SO • GIVE YOURSELF TIME, IF NECESSARY • USE THE PARKING LOT IF NEEDED GIVING A RESPONSE • RESPOND WITH ENCOURAGEMENT • HANDLE WRONG RESPONSES WITH CAUTION • PARAPHRASE SOMEONE’S RESPONSE CAREFULLY HOW TO FACE QUESTIONS ?

  20. THANK YOU HAPPY PRESENTATIONS !!

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