Waste Management Strategy Implementation

1. Appendix E Waste Management Strategy Implementation Governance Arrangements – Joint Working Agreement / Project Management John Whiddon: Project Manager-Waste Solutions

2. What is Governance / Project Management? • Having effective control of Outcomes by those who are accountable. • The Partnership has based Governance on the April 2008 Guidance issued by DEFRA. • Government requires all Projects to be managed using PRINCE2 methodology. • PRjects IN Controlled Environments [2nd Edition] is a process-based method for effective Project management • A controlled and organised start, middle, and end; Regular reviews against Business Plan; Automatic management control; Involvement of the right people at the right time; and Good communication channels between the project, project management and the rest of the organisation.

3. Joint Working Agreement • In June 2007 the Cabinet / Council agreed to enter into a Joint Working Agreement to deliver the Waste Management Strategy Implementation. • The Agreement between ECC and SBC was signed in January 2008 • The Agreement is to deliver Partnership Working, realistic evaluation of Risk and Value for Money for both Authorities. • Includes: Joint Waste Contracts – Landfill/ Disposal; Windrow Composting; Waste Electronic Electrical Equipment; In-vessel Composting, and PFI Contract. Also Joint purchasing of Landfill Allowances

4. Outcomes to be Governed / Project Managed • Meeting the respective Targets for each Authority identified in the Outline Business Case Reference Project for the Long Term Waste Procurement • Increasing Recycling/Composting each year • Reducing Residual [black sack waste] per inhabitant per year • Reducing amount of biodegradable waste disposed of at landfill

5. Partnership Performance against Targets

6. Partnership LATS Performance

7. SBC Performance against Targets

8. Southend LATS Performance

9. Waste Strategy Project [delivering the OBC by co-ordinated Service Delivery Plans] Transfer Station Acquisition [ECC/SBC] Major Site Acquisition [ECC] Waste Collection/ HWRC Contract [SBC] Waste Collection District Councils DSO/Contract [WDA’s] Procurement Projects Joint Waste Strategy Development & Adoption [ECC/WDAs] Joint IVC Contracts PFI Diversion from Landfill Project Joint Windrow Composting Contracts May include: Provision and operation of MBT/ AD/ Material Sorting/ Power Plant/CHP Plant/ Southend Transfer Station & operation of other Transfer Stations Joint WEEE Contracts Joint Disposal/Landfill Contracts RCHW Contracts [ECC] The Onion [Delivery by the Project]

10. WCA Scrutiny Arrangements ECC & SBC Scrutiny arrangements Joint Working Agreement and Project Governance Strategy Determination & Political Direction Administration SBC Full Council ECC Full Council Gateway Reviews Executive SBC Cabinet ECC Cabinet Essex Programme Board ECC & SBC Member Project Board Principle Platform for Decision Making Officer Project Delivery Board Member Area Joint Committees Heads of Service (Legal, Procurement, Finance Service Directorates Project Director [Senior Responsible Officer] Corporate Leadership/ Management Teams Project Sponsor ECC Core Project Delivery Team Programme Manager Project Sponsor SBC Senior Project Manager Professional Staff SBC Professional Staff ECC Project Team KeyProject Reporting Professional / Line Reporting Quality Assurance

11. Business Owner/Project Sponsor for each Authority [ inherits the Project delivery outcomes ] • SBC Corporate Director Enterprise, Tourism and the Environment / Head of Service for Public Protection • ECC Executive Director for Environment, Sustainability and Highways

12. Project Director [ theSenior Responsible Officerwho delivers the Project ] • ECC Executive Director for Commercial Property and Infrastructure. • Delivers the various contract arrangements necessary to implement the Waste Management Strategy for the Business Owner / Project Sponsor on behalf of both the Councils, ECC and SBC • Chairs the Officer Project Delivery Board • Business Owner / Project Sponsor makes reports to the respective Cabinets/Full Council [Partner Authority Decision Making Bodies] as required. • The Programme Manager supports the Project Director

13. Officer Project Delivery Board [ the Project Directors monitoring/steering group of Senior Officers] • ECC Executive Director Commercial, Property and Infrastructure [Chair] • ECC Head of Programme Management [PRINCE2 Trained] • ECC Project Director • ECC Project Manager [PRINCE2 Trained] • ECC Executive Director for Environment, Sustainability and Highways [Business Owner/Project Sponsor] • SBC Corporate Director for Enterprise, Tourism & the Environment [Business Owner/Project Sponsor] • SBC Head of Public Protection [Business Owner/Project Sponsor] • ECC Head of Waste & Recycling [Business Owner/Project Sponsor] • ECC Head of Finance [Section 151 Officer] • ECC Deputy County Solicitor [for Monitoring Officer] • ECC Procurement Manager • DEFRA’s Transactor for the PFI Project • Up to 2 Members of the ECC & SBC Member Project Board can attend as Observers only. • Programme Manager and Senior Project Manager reports to the Board with support from other officers

14. Membership of Essex & Southend Member Joint Project Board [ Key Cabinet Members endorse the Project Directors decisions when required and monitors performance ] • ECC Cabinet Members with responsibility for: Environment & Waste; Assets & Property; Finance & Change Management. • SBC Cabinet Members with responsibility for: Waste, Resources; a representative of the Leader • Waste Collection Authority Member representative [No Voting Rights] • ECC Executive Directors for Environment, Sustainabilty & Highways; and Commercial, Property & Infrastructure • SBC Corporate Director Enterprise, Tourism & the Environment / Head of Public Protection • Project Director reports to the Board with support from the Programme Manager, Senior Project Manager and other appropriate Officers

15. Membership of Member Area Joint Committees[ Key Cabinet/Committee Members endorse the Project Directors decisions when required in respect of Waste Collection and Partnership working and monitoring progress] • Each Partner Authorities Portfolio Holder for the Waste Service • An appointed Member substitute • When Members do not have executive powers then the appropriate delegated Officer is in attendance • Project Director reports to the Board with support from the Programme Manager, Senior Project Manager and other appropriate Officers.

16. Project Officer Team [ Supports the Project Directors day to day delivery of the Project ] • Headed by the Programme Manager • Senior Project Manager • Team to deal with: Project Management; Finance, Legal; Procurement; Property; Meeting Support. • Southend Officers: Project Manager-Waste Solutions; Finance; Procurement • Various specialist Consultants: Financial; Legal: Technical; Property; and Planning. • District Council Officer to deliver Service Delivery Plans and Inter authority Agreements

17. Decision Table

18. Next Steps • Chief Executives sign Memorandum of Understanding related to the role of Defras Transactor. • Following agreement by each authority of OBC and Reference Project the Member and Officer Board will be established in July 2008 • The Business Plan for the Member Area Joint Committees will be changed to reflect the needs of the Project • Minutes of each meeting of Area Joint Committees are reported to the Cabinet of the respective Partner Authority • Minutes of each meeting of Essex & Southend Member Joint Project Board will be reported to the Cabinet of the respective Partner Authority

19. Any Questions Please