Volunteer Project Leader Training & pairing Meeting

1. Volunteer Project LeaderTraining & pairing Meeting

2. What is the Volunteer Project Leader Program?The goal of a VPL is to expand the capacity of what nonprofit agencies can do by helping to organize and plan large projects to incorporate groups of volunteers, better use the skill set of volunteers, and meet needs of the nonprofit that might not ordinarily have been met.

3. Days of Service

4. Key Dates and Checklist 1. Roles & Responsibilities Agreement Signed – Due 9/82. Meet at Project Site & Begin Discussing Project – Prior to 9/222. Project Update on eVolunteer & Additional Volunteer Needs – Due 9/293. Mini Grant Applications – Due 9/29 4. Recruit Volunteers – September & October5. Volunteer Reminder – One week before project6. Make a Difference Week – October 23-297. Thank Volunteers – Within a few days after project8. Final Items (Report, photos, binder) – 11/39. Celebrate!! VPL Celebration Breakfast – 11/7

5. VPL & Agency Roles and Responsibilities

6. Getting Started: How to Organize a Volunteer Project • 1. Initial Meeting • 2. Discuss Project and Determine the Facts • 3. Get Ready • 4. Day of Project • 5. After the Project

7. Top 10 Tips 1. Do your research2. Plan ahead 3. Set realistic expectations 4. Less is sometimes more5. Communicate6. Realize limitations7. Utilize your skills8. Expect the unexpected9. Don’t be afraid to ask for help10. Be Flexible Any words of wisdom from past VPLs??

8. All the resources at your fingertips! https://uwaylc.org/Volunteer-Project-Leader-Resources

9. Planning Resources

10. eVolunteerhttps://impact.uwaylc.org/Volunteer/VolEventInfo.jsp?nbr=320- United Way of Larimer County wants to be the central Volunteer hub!- Keeping your project updated- Recruiting/signing up your volunteers- Seeing who has signed up- VPL is the Project Contact

11. Log in as Agency Unless you have changed it, both User Name and Password should be the first letter of your first name + last name. Ex: jsmith

12. Click Opportunities

13. Project Update: Click on your Opportunity Title

14. Project Update: Update Information

15. Project Update: Click Calendar Icon to add Date/Time, • this helps us track the number of hours volunteered!

16. Project Update: Add Date and Time/Shift

17. Recruit/ • Sign-Up Volunteers • Option 1: • Share opportunity link for volunteers to sign-up themselves • This way, they are covered by liability! Tip: Hover over icon to see what they do

18. How to see who has signed up and contact information. Hover over “Volunteer List.”

19. Recruit/Sign-Up Volunteers • Option 2: • Sign-up your volunteers by Creating a Team – • Go to My Teams, Create Team, follow instructions

20. Recruit/ • Sign-Up Volunteers • Option 2: • 1. Select your team • 2. Click VPL event • 3. Find your project • 4. Click Sign-up

21. Recruit/ • Sign-Up Volunteers • Fill in Team Members: • Click on People Icon • Click on ADD • Will bring you to another screen to enter each individual • Click ADD until team is full

22. eVolunteer questions? • Again, we are always willing to help you! Feel free to reach out to me at bbunde@uwaylc.org or 970-407-7064

23. Key Dates and Checklist 1. Roles & Responsibilities Agreement Signed – Due 9/8 2. Meet at Project Site & Begin Discussing Project – Prior to 9/22 3. Project Update & Additional Volunteer Needs – Due 9/29 4. Mini Grant Applications – Due 9/29 5. Recruit Volunteers – September & October 6. Volunteer Reminder – One week before project 7. Make a Difference Week – October 23-29 8. Thank Volunteers – Within a few days after project 9. Final Items (Report, photos, binder) – 11/3 10. Celebrate!! VPL Celebration Breakfast – 11/7

24. Questions: Questions? Thank you & happy planning!!