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Volunteer Systems

Volunteer Systems. A Method for Managing Your Volunteers Can Include Middle Management Roles Should Include a Career Ladder. Individual Club Org. Leader County Project Leader School Enrichment Teacher/Leader. Group Advisory Comm. Project Comm. Foundation Council.

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Volunteer Systems

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  1. Volunteer Systems • A Method for Managing Your Volunteers • Can Include Middle Management Roles • Should Include a Career Ladder

  2. Individual Club Org. Leader County Project Leader School Enrichment Teacher/Leader Group Advisory Comm. Project Comm. Foundation Council Categories of Volunteers

  3. Direct Club Org. Leader Project Leader Mentors Activity Leader Project Comm. Indirect Advisory Comm Foundation Project Comm. More Categories

  4. Teaching Project Leader Activity Leader School Enrichment Organizational Club Leader Advisory Comm. Foundation And More Categories

  5. Long Term Club Leader Advisory Comm. Foundation Short Term Activity Leader Project Leader School Enrichment And Even More Categories

  6. Levels of Volunteers

  7. Alachua County 4-H Volunteer System County Extension Office Area Club Leaders Alumni Association Youth Fair Association 4-H Advisory Committee 4-H Club Leaders County Activity Leaders County Council Finance Committee Project Committees School Enrichment Teachers & Leaders Public Relations & Publicity Committee County Project Leaders Club Resource Leaders Club Activity Leaders Club Project Leaders

  8. Manatee County4-H Volunteer System 4-H Program Coordinator 4-H Program Assistant 4-H Program Assistant Minority Task Force 4-H Youth Council 4-H Leader’s Council 4-H Club Foundation, Inc. Youth Action Team Golf Tournament Committee Fundraising Committee Finance Committee Individual Member & Club Fair Exhibits Committee Community Service Committee By-Laws Committee Awards Committee County Events Committee C V Walton Loan Committee Record Books Committee Nominating Committee Volunteers & Parents Youth Members

  9. Collier County Volunteer System U.S. Dept. of Agriculture Federal Coop. Ext. Service U of F Florida Coop Ext. Service Collier Co. Board of Commissoners Collier Co. Coop. Ext. Service Overall Extension Advisory 4-H Department County Extension Agents Family & Community Educators Master Gardeners

  10. 4-H Coordinating Committee Project Areas • Horse • Livestock • Citizenship County Council Ad Hoc Committees As Needed Club Leaders Events & Activities Foundation 4-H Club Members 4-H Clubs Special Interest Groups

  11. Position Descriptions Position Descriptions Needed for Each Role in Your Volunteer System • Title: Club Organizational Leader • Purpose: brief description • Responsibilities: what’s expected of the volunteer • Length of Appointment: • Resources Available:

  12. Position Descriptions • Training Opportunities • Skills/Knowledge Needed: • Success Criteria: Expected results from this position • Report to: who will supervise the volunteer • Time Required: • Benefits to the Volunteer: See Appendix D of 4-H Program Handbook

  13. THE MODEL Identification: Recruitment Campaign Selection: Screening Process Orientation: 4-H Orientation Guide Training: Volunteer Training Notebook

  14. THE MODEL • Utilization: Hiring/appointment to a position • Recognition: Intrinsic and Extrinsic • Evaluation: 4-H Evaluation Guide • Supervision: Monitoring and Reporting Through Volunteer Reports and In Service Training

  15. Design Your System • 1. In Blue Chart Your System As It Is Now • 2. In Red Add Positions or Change the System as You Would Like It to Look • 3. How Will Other County Staff Fit In?

  16. Gaining Support • How Do I Get Support for Changing the System? • 4-H Advisory Committee • Discuss Your Unmet Needs • Design System Together • CED • Other County Staff

  17. Campaign Time Line • May • June 15 • July – State Congress • June-August Agent Meetings Power Point Presentations and Position Descriptions on 4-H Web Site Volunteer Recruitment Team Training Development of Materials Counties Prepare for the Fall

  18. Campaign Time Line • Sept. 10 – FAEP Mtg • Sept.-Nov. • Oct. • December Leader Notebooks Ready Campaign Preview Official Kick Off Carry Out County Plans National Ad Campaign Re-Release Recruitment Team Seminars Evaluations

  19. Volunteer Baseline Data • Number of Volunteer Separated by: • Traditional 4-H Volunteers • School Enrichment Teachers/Volunteers • Gender • Race

  20. Quality Indicators for Measuring Campaign Success • Volunteer Data • Number of people responding • Number of people applying by gender and race • Number of people interviewed by gender and race • Number volunteers placed by gender and race

  21. Quality Indicators for Measuring Campaign Success • Organizational Climate for Volunteers as Demonstrated by: • Implementation of the ISOTURES or other volunteer systems model • Development of a volunteer system if none previously existed • Involvement of volunteers in planning and implementation of the campaign • Training of new volunteers

  22. Quality Indicators for Measuring Campaign Success • Implementation of a Marketing Plan as Demonstrated by: • County and placement of ads done by FDACS • Number of counties with a volunteer recruitment campaign marketing plan • Number of responses to the FDACS ads

  23. Quality Indicators for Measuring Campaign Success • Dollar Impact as Demonstrated by: • Dollar value of ads placed • Dollar value of FDACS time and resources

  24. Quality Indicators for Measuring Campaign Success Use of Recruitment Video Number of times shown Total contacts made from video Diversity of audience seeing the video

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