MindPlan 3.0 Communication Program for New Product Launch

1. start Weilgut MindPlan 3.0 User Demo Sample business case: Develop and carry out a communication program for a new product’s launch & manage a global team Pre-version for MindPlan 3.0, available as Lotus Notes 8 Composite Application at Lotusphere January 2008

2. Work BreakdownStructure Meeting & WorkshopManagement ProjectProgress Monitoring Milestones & Dates ResourcePlanning Brainstorming Concept Project Phases Project Coordination & Schedule Management Meetings Milestones 1 Project start Concept & Planning Kick-off All pre-work done Steering committee meeting I 2 Steering committee meeting II 3 Final rehearsal Realization 4 Product launch event Final meeting Closure 5 Project closure next … As Simple As A Phone Call Workflows in MindPlan during the entire project

3. next Brainstorming With Your Team Work BreakdownStructure Meeting & WorkshopManagement ProjectProgress Monitoring Milestones & Dates ResourcePlanning Brainstorming Concept Collect topics in real teamwork via beamer or virtual teamwork via Sametime … Click … or create topics each co-worker individually at different PCs

4. next Develop Concept Work BreakdownStructure Meeting & WorkshopManagement ProjectProgress Monitoring Milestones & Dates ResourcePlanning Brainstorming Concept Insert pre-defined map fragments with one click!

5. next Develop Concept Work BreakdownStructure Meeting & WorkshopManagement ProjectProgress Monitoring Milestones & Dates ResourcePlanning Brainstorming Concept Duplicate topics Allocate to project phases

6. next Convert To Project Functionalities WorkBreakdownStructure Meeting & WorkshopManagement ProjectProgress Monitoring Milestones & Dates ResourcePlanning Brainstorming Concept Give branches work package attribute Click

7. next Define Responsibles WorkBreakdownStructure Meeting & WorkshopManagement ProjectProgress Monitoring Milestones & Dates ResourcePlanning Brainstorming Concept Assign responsible for work package

8. Assign resource, insert effort and costs next Define Responsibles WorkBreakdownStructure Meeting & WorkshopManagement ProjectProgress Monitoring Milestones & Dates ResourcePlanning Brainstorming Concept Click

9. next Switch to Gantt View WorkBreakdownStructure Meeting & WorkshopManagement ProjectProgress Monitoring Milestones & Dates ResourcePlanning Brainstorming Concept View newly created content in the Gantt editor

10. next Check Cost Development WorkBreakdownStructure Meeting & WorkshopManagement ProjectProgress Monitoring Milestones & Dates ResourcePlanning Brainstorming Concept Accumulation for immediate cost transparency

11. Milestones 1 Project start All pre-work done 2 3 Final rehearsal 4 Product launch event 5 Project closure next Milestones Work BreakdownStructure Meeting & WorkshopManagement ProjectProgress Monitoring Milestones & Dates ResourcePlanning Brainstorming Brainstorming Konzept Concept Insert milestones Fill in responsible and date,monitor progress by giving a status attribute Insert Project Schedule Click

12. next Schedule Milestones Work BreakdownStructure Meeting & WorkshopManagement ProjectProgress Monitoring Milestones & Dates ResourcePlanning Brainstorming Brainstorming Konzept Concept Click Schedule milestones in Gantt Define milestone time with your cursor

13. Define resource, priority, effort, cost, and status next Assign Resources & Costs Work BreakdownStructure Meeting & WorkshopManagement ProjectProgress Monitoring ResourcePlanning Milestones & Dates Brainstorming Brainstorming Konzept Concept Create activity Pursue content

14. next Schedule Activities With Gantt Work BreakdownStructure Meeting & WorkshopManagement ProjectProgress Monitoring Click ResourcePlanning Milestones & Dates Brainstorming Brainstorming Konzept Concept “critical” “okay” Check critical peaks and adapt respective resource planning Detailed planning on activity level in Gantt

15. next Resource Plan As Gantt Chart Work BreakdownStructure Meeting & WorkshopManagement ProjectProgress Monitoring ResourcePlanning Milestones & Dates Click Brainstorming Brainstorming Konzept Concept This view enables a complete overview & direct adaptation

16. next Schedule Meetings Work BreakdownStructure Meeting & WorkshopManagement ProjectProgress Monitoring ResourcePlanning Milestones & Dates Brainstorming Brainstorming Konzept Concept Create new meeting agenda Click

17. next Create Agenda Work BreakdownStructure Meeting & WorkshopManagement ProjectProgress Monitoring ResourcePlanning Milestones & Dates Brainstorming Brainstorming Konzept Concept Insert agenda title and detailed information

18. next Create Agenda Work BreakdownStructure Meeting & WorkshopManagement ProjectProgress Monitoring ResourcePlanning Milestones & Dates Brainstorming Brainstorming Konzept Concept Click Insert date, start, participants and location

19. next Create Agenda Work BreakdownStructure Meeting & WorkshopManagement ProjectProgress Monitoring ResourcePlanning Milestones & Dates Brainstorming Brainstorming Konzept Concept Create topics Use automatic calculation to get meeting end

20. next Send Invitation Click Work BreakdownStructure Meeting & WorkshopManagement ProjectProgress Monitoring ResourcePlanning Milestones & Dates Brainstorming Brainstorming Konzept Concept Click Click Start Notes invitation

21. next Your Project At A Glance Work BreakdownStructure Meeting & WorkshopManagement ProjectProgress Monitoring ResourcePlanning Milestones & Dates Brainstorming Brainstorming Konzept Concept Click Use elaborate analyses All branches with milestone attributes in a sequence, in this example project milestones and management meetings

22. next Exceeding Target Duration Click Work BreakdownStructure Meeting & WorkshopManagement ProjectProgress Monitoring ResourcePlanning Milestones & Dates Brainstorming Brainstorming Konzept Concept “critical“

23. next Cost Deviation View Click Work BreakdownStructure Meeting & WorkshopManagement ProjectProgress Monitoring ResourcePlanning Milestones & Dates Brainstorming Brainstorming Konzept Concept “critical“

24. next Cost Deviation View Work BreakdownStructure Meeting & WorkshopManagement ProjectProgress Monitoring ResourcePlanning Milestones & Dates Brainstorming Brainstorming Konzept Concept Click Choose or define more elaborate analyses “critical“

25. Don‘t hesitate to contact us for more information! Wolfgang Holler Gunter Friedmann Phone: +49 7243 5466-0 Haus Weilgut GmbH Computer Conception Einsteinstrasse 20 76275 Ettlingen Germany www.mindplan.com