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Introduction. FeasibilityAnalysis of the existing systemAnalysis of the new systemDocumentationCost-Benefit AnalysisImplementation. What is Hope Gospel Mission?. Rescue mission designed to help deal with homelessness in Chippewa ValleyChristian organizationProvide a home until individual can
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1. Hope Gospel Mission Developed and Presented By:
Paul Chen
Matt LeClair
2. Introduction Feasibility
Analysis of the existing system
Analysis of the new system
Documentation
Cost-Benefit Analysis
Implementation
3. What is Hope Gospel Mission? Rescue mission designed to help deal with homelessness in Chippewa Valley
Christian organization
Provide a home until individual can get back on their feet
Support basic needs (food, clothing, etc.)
Life Skills Program
4. Life Skills Program Provide training for skills such as literacy, time management, financial management
3 strikes policy
Men must seek outside employment, or else must daily work (2 – 4 hours) around mission
$10 daily program fee
5. Residency Status Initial 3 day stay is free
Residency Phases
Phase One, Two, Three, and Four
As phases evolve, residents learn to be more and more independent
Average length of stay is about 5 months
6. Boundary Project Scope
What’s in?
Resident Database
What’s out?
Staff Information
Pantry Information
Donor Database
7. Project Purpose/Benefits To make the current database more functional and user friendly
Create a more secure environment
User login, password, permissions, etc.
Provide external/internal reports
Database mobility
8. Input Primary Users
Staff
Brent, Bob, Carol, Dave
Secondary Users
Residents
Parole officers, city officials
Private Donors
9. Assignments/Team Members Initial system analysis
Brent, Bob, Matt, Paul, Carol, Dave
System design
Matt, Paul
Coding
Matt, Paul
Testing
Alpha Testing
Matt, Paul
Beta Testing
Brent, Bob
Implementation
Matt, Paul
Maintenance
10. Budget Annual budget of $5000, of which 0% is allocated for this type of project
Labor
Volunteer work
Equipment
Limited upgrading as a result of zero budget
Ram upgrade is considered
Existing software will have to do
Facilities
Computer access on 3 levels
Won’t require additional CPUs
11. Budget Continued… Consumables
Elimination of some paper forms
Reduce time spent on:
Filing
Manual searching for resident records
Creating reports
12. Important Dates 11/14 Initial Meeting with Brent
11/23 Complete Design Phase
11/24 Follow-up meeting/proposal
12/4 System walkthrough
12/12 Complete Coding
12/15 Complete Alpha/Beta Testing
12/17 Implementation/Request Feedback
Maintenance is ongoing
13. Timeline
14. Output of the existing system Intended Output
Accurate data about resident
Personal information, employment history, education, medical history, etc.
Resident reporting
Unintended Output
Excess paperwork
Inaccurate data
Increased search time
File misplacement
15. Existing ERD
17. Current System Snap-Shots
18. Old/New System Context Diagram
19. New System (Level 1)
20. New System (Level 2)
21. New System (Level 3)
22. New System (Level 3)
23. New System (Level 1)
24. New System (Level 2)
25. New System (Level 1)
26. New System (Level 2)
27. New System ERD
28. Detailed Design Documentation Existing 70 Gb network drive accessible on all 3 levels
Secure logon to database with user id and password
Deliverables
Resident intake form
Resident exit report
29. Detail Design Documentation continued… Hardware
No hardware changes
Ram upgrade possible
Software
No software changes
Windows 98, Microsoft Access
Wetware
Resident data manually entered by staff
Training for new system functionality
Passwords and security controlled by Bob
System access by staff only
30. Cost Benefit Analysis Tangible Benefits
Reduce..
Time saved searching for resident files
File misplacement
Repeating resident data
Calculations
2 hours/week * 52 weeks = 104 hours
104 hours * $5.15/hour = $536
$536 * 4 members = $2144/year
Total tangible benefits $2144
31. Cost Benefit Analysis Intangible benefits
Improved staff attitude towards system $200
Increased convenience for staff use 50
Better relationship with secondary users 5000
and residents
Total Intangible benefits $5250
32. Cost Benefit Analysis Tangible Costs
Ram upgrade $240
3 computers * $80
Labor 600
$600 Donated
Maintenance 0
All maintenance is voluntary
Consumables (paper) 30
Total Tangible Costs $ 870
33. Cost Benefit Analysis Intangible Costs
Training for new system (opportunity cost)
2 hours * $5.15/hour = $10.30
4 staff members * 10.30 = $41.20
Total Intangible Costs $41.20
34. Cost Benefit Ratio Total Benefits
Tangible $2144
Intangible 5250
$7394
Total Costs
Tangible $870
Intangible 41.20
$911.20
Costs/Benefits
911.20/7394 = Cost benefit ratio of .12
35. Implementation Coding
Existing Access resident database
Language
Access
Testing
Alpha Testing
Matt and Paul
Beta Testing
Brent and Bob
36. Implementation continued… Deployment
Download new database to network drive
Data migration from existing database to new database
Training
1 or 2 hours for training with new database functionality and report generation
Maintenance
30 day contact period using email or phone support
37. Summary Feasibility
Analysis of the existing system
Analysis of the new system
Documentation
Cost-Benefit Analysis
Implementation