Root Cause Analysis

1. Root Cause Analysis Special Education DivisionCalifornia Department of EducationDecember 6, 2012 Ken Freedlander Special Education Division 916.445.5632

2. Authority:OSEP Memorandum 09-02, October 17, 2009 NITED STATES DEPARTMENT OF EDUCATION OFFICE OF SPECIAL EDUCATION AND REHABILITATIVE SERVICES OCT 1 7 2008 Contact Person Name: Ruth Ryder Telephone: (202) 245-7513 OSEP 09-02 FROM : William W. Knudsen, Acting Director Office of Special Education Programs Issue 1 -Demonstrating Correction As noted in OSEP's prior monitoring reports and verification visit letters, in order to demonstrate that previously identified noncompliance has been corrected, a State must: ( 1 ) Account for all instances of noncompliance, including noncompliance identified: (a) through the State's on-site monitoring system or other monitoring procedures such as self-assessment; (b) through the review of data collected by the State, including compliance data collected through a State data system; and (c) by the Department; • Identify where (in what local educational agencies (LEAs) or early intervention services (EIS) programs) noncompliance occurred, the percentage level of noncompliance in each of those sites, and the root cause(s) of the noncompliance;[1] Link to the full contents of this letter http://www2.ed.gov/policy/speced/guid/idea/letters/2008-4/correction-noncompliance101708apr4q2008.doc Root Cause Analysis SELPA

3. Root Cause Analysis • Special Education Self Review and Verification review • Optional and employed when additional record draws result in additional findings • Noncompliance identified through data reporting. • 5 elements reviewed in the first year Root Cause Analysis SELPA

4. Data Elements in Review • Child Find, SPP Indicator 11, 60 day timeline: • 3,687 instances of non compliance in 195 districts • Part C to Part B Transition , SPP Indicator 12: • 210 instances of non compliance in 55 districts • Secondary Transition, SPP Indicator 13, eight subcomponents, any one noncompliant finding. • 64,877 findings in 547 districts. Root Cause Analysis SELPA

5. Data Elements in Review • Annual IEP • 14,877 instances of noncompliance in 547 districts • Triennial Reviews, three year reevaluations: 12,215 instances of noncompliance in 649 districts • 12,215 in 659 districts • IEP statewide, off 2.17% for 686,000 IEPs due. Root Cause Analysis SELPA

6. Student Identification • Identified in 2010-11 and compared to 2011-12 for each of the five data sets. • If the item was corrected in the subsequent year and the data was present, a subsequent record draw occurred on a sample of students to confirm compliance at 100% for the same item, (prong 2). • If no new noncompliance found, the item was cleared. No new noncompliance was found. Root Cause Analysis SELPA

7. Student Identification • The only students identified for data correction are those for whom CASEMIS data was incorrect or not present in 2010-11and 2011-12. • Only those items noncompliant in 2010-11 and remaining noncompliant in 2011-12 will require correction and are identified as continued noncompliance. • These items require student level correction, District level correction and a root cause analysis and will be delivered to you by Patricia. Root Cause Analysis SELPA