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Construction Services

Construction Services. Pre-Qualified SWaM Contractors List. Purpose of the Program. Provide business opportunities to small, women, and minority owned contractors To provide a pool of qualified contractors for public bodies to negotiate work To expedite schedules for required construction

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Construction Services

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  1. Construction Services Pre-Qualified SWaM Contractors List

  2. Purpose of the Program • Provide business opportunities to small, women, and minority owned contractors • To provide a pool of qualified contractors for public bodies to negotiate work • To expedite schedules for required construction • To reduce the time and money spent by public bodies in the soliciting process

  3. Code Authority for the Contract § 2.2-4303. Methods of procurement. D. Construction may be procured only by competitive sealed bidding, except that competitive negotiation may be used in the following instances upon a determination made in advance by the public body and set forth in writing that competitive sealed bidding is either not practicable or not fiscally advantageous to the public, which writing shall document the basis for this determination: 2. By any (a) public body for the construction, alteration, repair, renovation or demolition of buildings when the contract is not expected to cost more than $1 million and …

  4. How Does a Public Body Use This Contract? • Agency Heads or their designee must set forth in writing that competitive negotiation is more advantageous to the public body than sealed bidding • We have a letter format for use of the negotiated process • The DEB Contracts website has all of the contractors names, trades, processes to be used, bond requirements, and all forms

  5. Benefits for Public Bodies • $50,000 or less, select 2 contractors from the pool and request a faxed in or sealed proposal, CPSM Greater than $50,000 select 4 contractors from the pool and request a sealed proposal, CPSM Section 1002.3 • Dollar limit on this contract is $500,000 per project, VA Code § 2.24303 • Streamlined pricing process for work

  6. The Competitive Process • Competitive negotiation is defined in section 2.2-4301 of the Code of Virginia • The Department of General Services is handling the RFP and the pre-qualification criteria of the competitive negotiation process

  7. Work Under $50,000 • $50,000 or Less (Contact 2) • A public body may use a GC or trade specific • The public body shall invite a minimum of two from the pre-qualified pool to participate • A public body will define a due date and time for the pricing proposal (keep in mind the time it takes to estimate) • A public body will hold a site visit and provide documents to the offerors • Consideration in award will be given for time to complete work, price, and qualifications

  8. Work Greater than $50,000 • Greater than $50,000 (Contact 4) • A public body may use a GC or trade specific • A public body will define a due date and time for the pricing proposal, due date shall not be less than 21 calendar days • A public body will hold a site visit and provide documents to the offerors • Consideration in award will be given for time to complete work, price, and qualifications

  9. Negotiated Process • This contract is a negotiated process • You negotiate with a minimum of 2 • If only 1 responds, then you may determine cost reasonableness, document in writing, and proceed or re-solicit • Suggested scoring: • 50% price • 50% schedule, means and methods

  10. Questions or Feedback

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