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Chapter 10

Chapter 10. Report and document Formatting and Publishing Skills. Chapter 10 Lessons. Lesson 10-1 Format Academic Reports Lesson 10-2 Apply MLA Citation rules, tools, styles, and formats Lesson 10-3 Format Business-ready reports and documents. Academic versus business reports.

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Chapter 10

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  1. Chapter 10 Report and document Formatting and Publishing Skills

  2. Chapter 10 Lessons Lesson 10-1 Format Academic Reports Lesson 10-2 Apply MLA Citation rules, tools, styles, and formats Lesson 10-3 Format Business-ready reports and documents Chapter 10

  3. Academic versus business reports Academic Report Formats: Business Report Formats: Must be more interesting and reflect a positive image of the company. They emphasize marketing and selling a corporation’s ideas and products. The visual appeal of a report can be as important as the written word. • Are simple and plain. • They emphasize research, citation of sources, and the writing itself. • The words matter more than the visual appeal. Chapter 10

  4. Lesson 10-1 Format Academic Reports In this Lesson You Will: 1. Create, key, and format academic reports. 2. List references and create a Works Cited page. 3. Create an academic title or cover page. Chapter 10

  5. First think about your Audience • Determine your audience’s expectations and adjust your message, purpose, and report format accordingly. • In an academic setting, your work is judged based upon: • Your research skills • The logical flow of your ideas • Your presentation of the facts • Your writing skills Chapter 10

  6. Error Free Academic Report Formats • Because word processing software and text editors have built-in spelling and grammar checkers, reports are expected to be error-free. • Proofreading is essential as there are some errors that can not be caught by electronic checkers. • Review the Eight Keys of Dynamic Digital Communications before you write a report. Chapter 10

  7. In-Text citations and works cited pages • Citations are required when you quote a source or paraphrase another person. • In-text citations allow the reader of the document to see that the information has come from somewhere else. • Full source information is placed in the Works Cited page at the end of the research paper. Chapter 10

  8. Creating a Cover Page • A cover page announces the contents of your report and names the person who prepared the report. • Cover pages are not always required in academic reports. • Cover pages usually are used in business reports – and they may contain an abstract as well. Chapter 10

  9. Lesson 10-2 Apply MLA Citation Rules, Tools, Styles, and Formats In this Lesson You Will: 1. Learn about and apply in-text citation rules. 2. Study and discuss plagiarism and the need to cite sources properly. 3. Gather citation information. 4. Key citation information in Word’s source management tool. 5. Key citation information in online citation tools. Chapter 10

  10. Unraveling Confusing citation standards • Several styles of quotations require citations: • Short quotes enclosed in quotation marks are followed by an in-text citation (parenthetical referencing). • Quotes longer than two lines are formatted as a standalone paragraph that is indented further than the body text around it. Chapter 10

  11. Gathering Information for Print and Web citations Print Sources Web Sources You should try to collect the following: The title The author (if known) The sponsor (publisher) of the website The date of original online posting or publication (if possible) The date you downloaded The Web address, or URL • Gather as much information as you can, in the following order: • Author (if known) • Title of the work (if known) • Name of the publisher or broadcaster (if known) • Year of publication or date the work was published or broadcast (if known) Chapter 10

  12. Digital Snapshot: Citation standards • ACS: The American Chemical Society sets styles, formatting guidelines, and citation standards for research papers by chemistry and physics students. • APA: The American Psychological Association sets styles, formatting rules, and citation standards for research papers for social and behavioral science students in subjects such as psychology, sociology, and history. • Chicago: The Chicago Manual of Style (abbreviated CMS or CMOS) sets standards for American English usage and has a big impact on textbook publishing. (This textbook uses the CMS style.) • ISO 690: Created by the International Organization for Standardization, or ISO, this style is used by tech students and covers online documents. • MHRA: The Modern Humanities Research Association applies styles for students in the arts and humanities in the United Kingdom. • MLA: The Modern Language Association of America sets styles, formatting guidelines, and citation standards for students preparing research papers in the humanities and English. • Turabian: Published by The University of Chicago Press, Turabian is a style for research papers, theses, and dissertations. Chapter 10

  13. Entering Reference information in Word’s Citation tool Chapter 10

  14. Create a Works cited page with Word’s citation tool Chapter 10

  15. Keep Current with the Cloud citation Tools • Software applications may stay on computers for years, and the citation creation tools may not be up to current standards. • Cloud citation sites can stay current with citation standards. Chapter 10

  16. Lesson 10-3 Format business-ready reports and documents In this Lesson You Will: 1. Design and format business-style reports. 2. Create and integrate Excel charts and graphs into a business-ready report. 3. Solve math problems in Excel. 4. Apply career-ready publishing skills to press releases. 5. Integrate WordArt graphics. Chapter 10

  17. Design a professional-looking report • Business reports must look sharp, reflect the corporate image, and be visually appealing. • Businesses do not use any college styles. • Office Backstage templates are a good place to look for a report template to begin a business report. Chapter 10

  18. Inserting Excel Graphs and Charts • Microsoft Office applications work together. • Graphs, charts, text, and images created in one application can be used in another application. Chapter 10

  19. Use Excel to help solve math problems Chapter 10

  20. Design Professional-looking press releases • There are a lot of DTP tools in Microsoft Word and a lot of word processing tools in Microsoft Publisher. • Some careers require that you use these tools every day but, regardless of your career, mastery of these tools is important. Chapter 10

  21. Experiment with Wordart WordArt allows you to create graphical banners. Chapter 10

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