Project Planning

1. Project Planning

2. Learning Objectives After this workshop session, you will be able to: • Understand the various phases of the project lifecycle • Describe key processes of staffing project teams • Identify key elements in the production life cycle including project evaluation, budgeting, creation of a work plan, monitoring the ongoing development and project closure. • Apply elements of Bloom’s Taxonomy in creating your course objectives

3. PROJECT LIFE CYCLEPre-Production PhaseProductionPost-Production

4. PROJECT LIFE CYCLE • PRE-PRODUCTION = Planning & Design • PRODUCTION = Development & Integration & Deployment • POST-PRODUCTION = Post-deployment

5. ADDIE MODEL • ANALYSIS = PRE-PRODUCTION • DESIGN = PRODUCTION • DEVELOPMENT = PRODUCTION • IMPLEMENTATION = POST-PRODUCTION • EVALUATION = POST-PRODUCTION

6. ADDIE PROCESS FOR INSTRUCTIONAL DESIGN

7. Project Submission Request Form Client Information Name Faculty Position Email, Phone Description of Proposed Project Materials already in place Content Learning Objectives Learning Activities Other materials Other comments Example: Centre for e-Learn Project Submission Form • General Information • Title of Course /Project/Resource • Course Code • Language • Environment for Material: • blended, • exclusively online, • as a learning resource, • open or password protected • Anticipated start date

8. FRAMING QUESTIONS

9. Approach A team approach is used to develop online education products with a complement of skills that includes: • project leadership • learning technology programming & support • instructional design • content development • media production • web site services development TIP Encourage the team to be experts in their specific areas, yet fluent in others.

10. Project Managers Multimedia Developers Instructional Designers Graphic Artists Subject Matter Experts Editors & Reviewers Computer Programmers Development Team

11. Complementary Skill Areas Project Management

12. Complementary Skill Areas Instructional Design & Content Development Project Management

13. Complementary Skill Areas Instructional Design & Content Development Project Management Integration of Content with Technologies

14. Complementary Skill Areas Instructional Design & Content Development Project Management Integration of Content with Technologies Faculty & Learner Services

15. Development Summary Technical Support & Delivery Logistics Instructional Design & Content Development Project Management Integration of Content with Technologies Faculty & Learner Services

16. GOVERNANCE Act Analysis Design & Development Implementation & Evaluation Check Do Plan MATERIALS DEVELOPMENT & ID TECHNOLOGY & SUPPORT

17. Spirit of Working Together • Commitment • Purpose • Trust • Communication • Sense of belonging • Processes and procedures Essential elements in team development

18. Spirit of Working Together Team Development Engage Nurture Celebrate

19. Benefits Challenges Diversity Terminology Persistent resources Momentum Quality courses Members’ expertise “Big picture” thinking Timeliness

20. Keep the Team Happy • Be a good listener • Provide feedback • Show mutual respect • Contribute to decisions • Challenge the team to do well • Be flexible • Be a learning team member • Have a sense of humour!

21. Staffing of Project Team: Considerations for choosing members from within larger team • The expertise of prospective team members; • The time constraints of prospective team members, and • The levels and interests

22. Meeting with client/ Project assessment - I Inviting entire project team members to initial (and subsequent) meetings will allow: • stake-holders have a clear understanding from the start of the project • clients to define their needs, expectations and vision for their project • engaged feedback & discussion, with the intention of fine-tuning the proposal

23. Meeting with client/ Project assessment - II Inviting entire project team members to initial (and subsequent) meetings will : • allow them to understand client needs • allow them to get a better idea of how much time they will likely spend on project • also serve as foundation for creation of budget estimates

24. Meeting with client/ Project assessment - recap The first set of meetings between client and project team will: • serve as foundation for the long-term viability of a project • help the client to clearly define their project, and • help generate estimates for resources (human and physical) needed to commence and complete the project

25. PROJECT PLAN Two key factors that determine whether a project is (successfully) developed or not: • adequate availability of resources, and • adequate availability of time

26. Budget After one or moremeetings with the client: • Compile all the timelines from each team member (including yourself) – this will give you the staffing costs portion of the budget Other costs to consider: • software, • training components, • out-sourcing some elements

27. Contingencies This line-item allows for the recouping of unexpected costs that have not been anticipated • common practice to add an additional 10- 15% to the overall estimate • it may well be that only a portion of the contingencies will need to be charged

28. Scheduling / Work breakdown structure(WBS) Creating a WBS helps • define phases and allocation of tasks for each team member • define project organizational structure • estimate and plot duration of particular tasks • schedule project and plot integration of various tasks • create (and remind you of) relationships between team members and their OTHER projects

29. The Work Breakdown Schedule • Top-down vs. bottom-up task creation • Creating first level project tasks • Deliverables and milestones • Task duration and task dependencies • three different types of dependencies: • mandatory, • discretionary • external

30. Top-down vs bottom-up task creation • The top-down approach starts by listing all the major phases of the project and then breaking each down into a list of subordinate tasks. • The bottom-up approach is accomplished by identifying as many specific tasks related to the project as possible and then organizing them according to the WBS.

31. Creating first level project tasks Whatever tool you choose to use to create the WBS (e.g. MS Project, Basecamp, Excel ) you will want to begin by entering your highest level tasks first.

32. Deliverables Deliverables • what you need to give or deliver at the end of the project. Milestones • deliverables that your unit needs to make in order to progress through the development of the project Similarly – your unit may rely on your client to deliver certain elements at key stages in the production of the project.

33. Task duration and task dependencies • Task duration is the time individuals need to complete a given task • Dependencies dictate the sequencing of project activities or tasks. Dependencies can be categorized as tasks, people or a combination of both.

34. Three different types of dependencies • Mandatory dependency – some activities must happen before another activity can begin 2. Discretionary dependency – these activities are not critical to the completion tasks, but they may be used to make scheduling more efficient – so the dependency is discretionary. 3. External dependencies – these activities exist external to your project schedule

35. Memorandum of Understanding (MOU) • Is a written document/contract between you and the client • provides a description of the project with all the key features • indicates all the deliverables (your deliverables to the client and the client’s deliverables to production team) • Indicates deadlines • Includes Work Breakdown Schedules (see below) • Includes the budget.

36. Production Phase

37. CREATING EFFECTIVE LEARNING OBJECTIVES

38. THREE MAIN CHARACTERISTICS OF EFFECTIVE LEARNING OBJECTIVES • OBJECTIVES SHOULD IDENTIFY A LEARNING OUTCOME • OBJECTIVES SHOULD BE CONSISTENT WITH COURSE GOALS • OBJECTIVES SHOULD BE PRECISE

39. BLOOM’S TAXONOMY

40. BLOOM’S COGNITIVE DOMAIN

41. BLOOM’S AFFECTIVE DOMAIN

42. BLOOM’ S PSYCHOMOTOR DOMAIN

43. …your turn……..

44. OTHER KEY ELEMENTS IN PRODUCTION PHASE FOR EACH COURSE OR PROJECT • STRUCTURE OF COURSE • SYNCHROUNOUS OR ASYNCHRONOUS OR BOTH • DEVELOPMENT OF STORYBOARD • CREATION OF LEARNING ACTIVITIES • SLECTION OF APPROPRIATE MEDIA

45. On-going monitoring & Managing of all projects • weekly production meetings • bi-monthly meetings with each of the project leads • spot-checks • monitoring time spent on projects to ensure they mirror projected times and budget estimates. • ongoing consideration and integration of other projects

46. Post Production Phase

47. Once projects are completed • Testing • Training Plan and execution (if applicable) • Tracking of Project “in the field” as pilot • Final adjustments • Evaluation and Assessment • Promotion • Project Close-Out

48. Web Resources Project Management Tools • Basecamp: Project Management Tool http://www.basecamphq.com/ • Microsoft Office Project 2007 http://blogs.msdn.com/project/ • Mind Mapping / Brain-storming Tools http://www.innovationtools.com/Tools/SoftwareDetails.asp?a=243 • Excel Project Management emplates http://www.vertex42.com/ExcelTemplates/excel-project-management.html

49. Web Resources E-Learning Resources • E-Learning Guide-George Brown University http://liad.georgebrown.ca/LiadHome/e-learning%20guide/index.html Best Practices of e-Learning Implementation • Good practice in e-Learning implementation http://www.swap.ac.uk/elearning/using4.asp • Implementing the seven best practice principles http://www.tecweb.org/eddevel/telecon/de95.html

50. Web Resources The e-Learning Development Cycle • Design and Modern Knowledge Needs http://www.elearnspace.org/Articles/ldc.htm • Instructional Design Making Effective E-Learning: People-Process-Product continuum http://www.digitallearning.in/articles/article-details.asp?articleid=906&typ=Research%20Article