UAA Department Scholarships and Academic Tuition Waivers

1. UAA Department Scholarships and Academic Tuition Waivers Knowing the difference between the two and using them appropriately Charlene Robertson and Heather Paulsen

2. UAA Department Scholarships May be held either at the institutional level or at the Statewide (SW) Foundation level – careful monitoring of fund balance via either Grants & Contracts or Advancement takes place Academic Tuition Waivers • The Anchorage campus allocates Chancellor's discretionary tuition awards as dollars, not to exceed 6% of the prior fiscal year gross tuition revenue.

3. Funding Source UAA Department Scholarship Department budget Grant(s) Foundation (SW) Academic Tuition Waiver • Tuition Revenue

4. Academic Tuition Waivers • Satisfactory Academic Progress applies • Maintain GPA 3.0 for graduate program/ 2.8 for school and college awards for undergraduate students and 2.5 for administrative waivers for undergraduate students • Can only pay Anchorage campus courses • May not be permitted in conjunction with VA chapter 31, chapter 33 or Employee Tuition Waiver benefits • All combined TW total award amount may not exceed tuition costs

5. Academic Tuition Waiver Signature Card

6. UAA Department Scholarships • Awards do not tie directly to the student schedule • May be applied in excess of tuition costs • Department must validate the purpose of the scholarship does not represent compensation or fellowship purposes • Department chooses the Fund/Org which the scholarships are paid out of, so long as an appropriate program code exists

7. What happens when the student drops courses? Departmental Scholarships If before the add/drop deadline: The Scholarship dollars remain on the student account If after the add/drop deadline: The Scholarship dollars remain on the student account (as does the tuition) Academic Tuition Waivers • If before the add/drop deadline: The Academic Tuition dollars come off of the student account • If after the add/drop deadline: The Academic Tuition dollars remain on the student account (as does the tuition)

8. Scholarships funded by Grants • Most donors have specifications within the grant with outcome requirements • As a department how can you better monitor the grant $$ are being used appropriately?

9. Dates and Deadlines • UAA Student payment deadline extended for 2013-2014 academic year • Scholarship and academic tuition waiver forms must be submitted long before the student payment deadlineto allow plenty of processing time • http://www.uaa.alaska.edu/records/calendar/

10. Late Fees • If students receive late fees due to late paying scholarship(s) the student will need to pursue the Request for Exception Process: http://www.uaa.alaska.edu/records/appeals.cfm • If the department wishes to cover the costs of the late fees to students, incurred due to department delays in processing they may do that by sending the request to Accounting Services with the fund/org they would like to pay with • Late starting courses are not exempt from the UAA late fee policy

11. Student Fees • Governed by the Dean of Students office • Only documented exceptions to the waiving of these fees are for those students at the Chugiak Eagle River Campus or the J-Ber Campus, and do nothave any other courses on the Anchorage Campus • Residency and the Non-Residency Surcharge • Governed by Enrollment Services • Exemptions/exceptions are approved by the Chancellor

12. Resources • UAA Financial Assistance website: http://www.uaa.alaska.edu/financialaid/aid-types.cfm • UAA Academic Tuition Award Guidelines website: http://www.uaa.alaska.edu/financialaid/fy12-academic-tuition-award-guidelines.cfm • Grants and Contracts website: http://www.uaa.alaska.edu/budfin/grants/

13. Questions?