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BusinessPLUS What’s new with Employee Contacts Kim SteMarie – Team Lead/Consulting

BusinessPLUS What’s new with Employee Contacts Kim SteMarie – Team Lead/Consulting. Today’s Session “Contracts” in BusinessPLUS? What’s new Contracts in BusinessPLUS 7.9? New Screens New Functionality New Procedures. Terminology

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BusinessPLUS What’s new with Employee Contacts Kim SteMarie – Team Lead/Consulting

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  1. BusinessPLUS What’s new with Employee Contacts Kim SteMarie – Team Lead/Consulting

  2. Today’s Session “Contracts” in BusinessPLUS? What’s new Contracts in BusinessPLUS 7.9? • New Screens • New Functionality • New Procedures

  3. Terminology “Deferred Pay” = Spreading the contract pay over even payments regardless of when it is earned. “Escrow Balance” - The difference between earned vs paid at any point in the contract year “Total Contract Value” (“TCV”) the sum of all anticipated earnings per contract for fiscal year. Days per year x hours per day x hourly rate

  4. Sample Deferred Pay

  5. “ “Contracts” “Contract “ = Deferred Pay Solution Teachers Pay: Paid September – August (12 months) Earned September – June (10 months)

  6. Other Contracts Coaching Pay • Paid in February (1 payment) • Earned November – February

  7. What’s New? EMPPAY now ‘Pay Assignment” • New Paid Dates replace the Ghost EMPPAY

  8. New Calc options to derive Per Period. • No longer need set spread and spread pay

  9. New Contract Tab to track Escrow in HR

  10. Total Contract Value “TCV” “the sum of all anticipated earnings per contract for fiscal year” Days Per Year x Hours per day x Hourly Rate TCV can be overridden in BusinessPLUS

  11. New “SENDPAY” tool • Send 1 pay assignment or Global process • Recomputes contract accumulators

  12. SENDPAY errors on Documents Online • Formerly SENDPAY.GlobTC

  13. New Payroll Contract Screen (PYUPCX) • Retro and Pending Retro • Leave Without Pay Balance

  14. New CDH’s and functionality - Hour Codes • No more Contributions or Contract Packages 

  15. New LWOP Processing • LWOP requested reduces pay and the TCV • LWOP balance stores and recovers next period

  16. AutomaticPayoff at end of Contract Period • When contract hits 1 remaining period • No need for PF, P2, PS…

  17. The remaining escrow or TCV Override will be paid-out Example: Per Period $3960.08 Remaining and Paid $3960.12

  18. New Pay Period Counting for clients with different payoff options in the summer

  19. New Pay Period Definition • Period Type Field for contract counting • Period Code is informational  • Contract Count Types (“P”aid, “E”arned, “B”oth)

  20. New Calculations for Mid-Year Changes New Calc Options • Level Pay (Option23) • Prorated Pay (Option 25) • Level pay with one time pay adjustment (Option 26) • Level pay with positive one time pay adjustment (Option 27) To fix problems with… • Errors in setup may be detected part-way into the contract. • Pay rate changes may be negotiated, often in a retro situation. • Changes in Calendar SNOW DAYS • Early terminations, emergency leave or other changes to the employee’s work days • Changes in position.

  21. New Procedure on how to process Mid-Year Changes 1. Add a record with the new effective date or FIX the record if incorrect. 2. Change the PCN, FTE, index key or distribution and SAVE and SEND FOR EXAMPLE: Employee changes from .50 to .90 effective 9/17/2009   7days x 3.75 hours per day x 25.88361 = 679.44 174 days x 7.50 hour per day x 25.88361 = 30400.30 ========= 31,079.74 / 12 = 2589.98

  22. With new contracts, the old assignment is available and recalculated.

  23. If the Pay Assignment was “fixed” or changed, then the NewRetro Utility will automatically correct the retro pay and retro earned

  24. Example: Salary Change

  25. Run Retro Utility (PYUTRTRP) calculates the difference in earnings and pay and generates a timecard record

  26. Retro Earned and Pay is automatically added to the “Retro” timecard batch and included in the employee’s pay history.

  27. New Contract Balancing Tools All the fields in the Contract Summary are reportable on CDD

  28. CDD Reconciliation Reports

  29. Payroll History Screen

  30. Contact Info Contact SunGard Public Sector 800.333.3619 support@sungardps.com

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